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Flu Vaccine E-Vouchers

Department for Energy Security & Net Zero

This public procurement record has 2 releases in its history.

Tender

26 Jun 2026 at 16:40

UK4 - Tender Notice
Planning

20 May 2026 at 15:03

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Department for Energy Security & Net Zero is currently seeking bids for a contract titled "Flu Vaccine E-Vouchers," falling under the IT services and health and social work services industry categories. This tender involves the procurement of over 2,000 flu vaccination e-vouchers intended for redemption at local pharmacies across various UK locations, supporting the Department for Energy Security & Net Zero and the Department for Science, Innovation and Technology. The procurement is being managed through an open below-threshold competition by the UK Shared Business Services Ltd via the Jaggaer eSourcing Portal. Key deadlines include the submission of bids by 17th July 2026, with the procurement cycle culminating in a potential contract of up to three years, starting on 31st August 2026.

This tender presents significant growth opportunities for small and medium enterprises (SMEs), particularly those specialising in IT services and health solutions due to the requirement for an efficient, digital e-voucher system. Businesses with the capability to offer comprehensive management information (MI) data solutions such as tracking voucher requests and redemptions would be well-positioned. The tender also provides the prospect of extending service options, further making it attractive for businesses aiming to establish or expand their presence in public sector health and IT services markets.

How relevant is this notice?

Notice Information

Notice Title

Flu Vaccine E-Vouchers

Notice Description

The final date and time for the submission of bids is Friday/ 17/07 / 2026 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement This will support two large Government Departments: * Department for Energy Security and Net Zero * Department for Science, Innovation and Technology We anticipate over 2000 flu vaccination e-vouchers, with scope to procure more if demand increases. We would like the option of MI data, e.g number of vouchers requested, vouchers redeemed and vouchers remaining, with the option to redistribute unredeemed/cancelled vouchers if possible. The process for staff redeeming the vouchers should be clear and simple to the requester. The E-vouchers should be able to be redeemed at a local pharmacy across UK sites typically within a 5-mile radius of office locations. As this is an e-voucher system, we would expect an instant turnaround when staff request their voucher, with no later than 24 hours of staff receiving it to their email address and a response to any queries within 48 hours of contacting. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number CSP26499.

Lot Information

Lot 1

Options: Option to extend the contract for another 1+1 years

Renewal: The contract could be extended upon satisfactory performance

Planning Information

Description of the Project This will support two large Government Departments: • Department for Energy Security and Net Zero • Department for Science, Innovation and Technology We anticipate over 2000 flu vaccination e-vouchers, with scope to procure more if demand increases. We would like the option of MI data, e.g number of vouchers requested, vouchers redeemed and vouchers remaining, with the option to redistribute unredeemed/cancelled vouchers if possible. The process for staff redeeming the vouchers should be clear and simple to the requester. The E-vouchers should be able to be redeemed at a local pharmacy across UK sites typically within a 5-mile radius of office locations which are: LONDON 26 Whitehall London SW1H LONDON OAB Annex Old Admiralty Building, London CARDIFF 2 Ty William Morgan 6 Central Square, Cardiff, CF10 1EP BELFAST Erskine House 20-32 Chichester House, Belfast BT1 4GF LONDON 100PS 100 Parliament Street LONDON 10 Victoria Street 10 Victoria Street, London GLASGOW 1 Atlantic Square, Glasgow, G2 8NJ ABERDEEN AB1 AB1, Crimon Place, Aberdeen, AB10 1BJ SHEFFIELD 1 St Paul's Place, Sheffield, S1 2NB YORK Foss House York NOTTINGHAM Loxley House Station Street, NG2 3NG, BRISTOL 2 Rivergate 2 Rivergate, Temple Quay, BS1 6EH BIRMINGHAM 23 Stephenson Street 23 Stephenson Street, Birmingham, B2 4BJ BRISTOL Glass Wharf 3 Glass Wharf, Bristol BS2 0EL BIRMINGHAM Victoria Square House 1 Pinfold Street, Birmingham B2 4AA NEWCASTLE City Gate City Gate, 6th Floor, Gallowgate, NUponT, NE1 4WH SALFORD Trinity Bridge House Salford, M3 5BS MANCHESTER 2 St Peter's Square Clarendon House, 2 St Peter's Sq, Manchester M2 3AA LONDON 2 22 Whitehall London SW1H CARDIFF 1 Companies House Crown Way, Cardiff, CF14 3UZ EDINBURGH Queen Elizabeth House Sibbald Walk, Edinburgh, EH8 LONDON 3-8 Whitehall Place London SW1H LONDON 55 Whitehall London SW1H CAMBRIDGE Eastbrook Shaftesbury Road, Cambridge CB2 8DF DARLINGTON Feethams House Darlington, DL1 5AD LONDON Whitechapel Building 10 Whitechapel High St, London E1 8QS LEEDS 7&8 Wellington Place, Leeds, LS1 4AP BIRMINGHAM Edmund Street 120 Edmund Street, Birmingham B3 2QZ DARLINGTON Brunswick Brunswick St, Darlington DL1 1GB MANCHESTER Manchester Central Retail Park, Great Acolatse St, Manchester M4 6DJ ABERDEEN AB1 AB1, Crimon Place, Aberdeen, AB10 1BJ As this is an e-voucher system, we would expect an instant turnaround when staff request their voucher, with no later than 24 hours of staff receiving it to their email address and a response to any queries within 48 hours of contacting. Our proposed process is as follows: staff members request an e-voucher by entering their chosen email address, either through a link or an online portal. The e-voucher will then be sent to their specified email address within 24 hours. The email will include the voucher itself, along with clear instructions detailing how to redeem it, where it can be used, and the time frame in which it must be redeemed. We are open to alternative methods or processes from the above. The contract and service launch should be in place by 30th September 2026, for the scheme to be open for 6 months each year. We do not anticipate any GDPR of personal information will be required, simply a work email address to send the e-voucher to. Key Performance Indicators KPI Title KPI Description KPI Monitoring Voucher request timeframe Receive e-voucher within 24 hours N/A Queries & Complaints from staff Queries & complaints answered within 48 hours N/A Queries and Complaints from DESNZ contract managers Queries & complaints answered within 48 hours N/A Payment Payments will be made in two stages, in arrears. An initial payment of 20% will be made following successful delivery at the end of the first three months. The remaining 80% of the Year 1 contract value will be paid upon successful completion, once all e-vouchers have been distributed and no balance remains. Procurement Plan / Dates and Budget Indicative Project budget - £20,000.00 excluding VAT per year Final budget TBC Indicative advertising timescales for the Invitation To Tender - Wednesday 10th June - Wednesday1st July 2026. Indicative tender live period - 3 weeks Indicative Contract start date - 31st August 2026 Indicative Contract end date - 30th August 2027 (with an option to extend for another 1+1 years). To ensure that this procurement maximises appropriate bidder responses we have the following questions that we would like to pose to interested suppliers: 1. Supplier Capability and Supplier Capacity - a. Please can you confirm that you would have the relevant skills, capability and capacity to undertake the services detailed? b. Based on the information provided, please can you advise if you believe that the scope is clear and achievable? 2. Procurement Timescales - a. Based on the timescales for the procurement and services, please can you advise if your organisation would have capacity to provide a bid response and undertake the services within the timescales detailed? 3. Project Scope - a. Please can you advise if there is any additional information that you would require to ensure you have all the information required to submit a tender response? Based on the project detail provided, is it your intention to respond to the Further Competition documentation once issued? We are inviting interested suppliers to respond to the above questions by completing this questionnaire https://forms.cloud.microsoft/e/ccX9R85kkq by Wednesday 27th May 2025 By responding to the questionnaire, you will be engaging in non-competitive dialogue which will enable ICS to develop and assess the market's appetite, concerns and view on the formulation of its requirements. ICS may consider the information and responses received as part of the questionnaire to help inform the specification and further decision making in relation to the planning and conduct of the procurement, ensuring all valid options are considered. If only 1 supplier expresses interest, ICS will pursue a direct award. For the avoidance, this notice is not a Call for Competition; a Contract Notice will be issued as a call for competition. Not providing a response to the questionnaire shall not prevent any supplier from participating in a future procurement, nor is it intended that any information suppliers as part of the market consultation place any supplier at an advantage in a potential procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069db6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060517-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
£20,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jun 20262 months ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
10 Jun 2026Expired
Award Date
Not specified
Contract Period
31 Aug 2026 - 30 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Energy Security & Net Zero
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2HP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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