Flu Vaccine E-Vouchers

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    "date": "2026-06-26T16:40:35+01:00",
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            "id": "GB-PPON-PDHQ-2163-WYMH",
            "name": "Department for Energy Security & Net Zero",
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    "buyer": {
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        "name": "Department for Energy Security & Net Zero"
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        "milestones": [
            {
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                "type": "engagement",
                "description": "Description of the Project This will support two large Government Departments: * Department for Energy Security and Net Zero * Department for Science, Innovation and Technology We anticipate over 2000 flu vaccination e-vouchers, with scope to procure more if demand increases. We would like the option of MI data, e.g number of vouchers requested, vouchers redeemed and vouchers remaining, with the option to redistribute unredeemed/cancelled vouchers if possible. The process for staff redeeming the vouchers should be clear and simple to the requester. The E-vouchers should be able to be redeemed at a local pharmacy across UK sites typically within a 5-mile radius of office locations which are: LONDON 26 Whitehall London SW1H LONDON OAB Annex Old Admiralty Building, London CARDIFF 2 Ty William Morgan 6 Central Square, Cardiff, CF10 1EP BELFAST Erskine House 20-32 Chichester House, Belfast BT1 4GF LONDON 100PS 100 Parliament Street LONDON 10 Victoria Street 10 Victoria Street, London GLASGOW 1 Atlantic Square, Glasgow, G2 8NJ ABERDEEN AB1 AB1, Crimon Place, Aberdeen, AB10 1BJ SHEFFIELD 1 St Paul's Place, Sheffield, S1 2NB YORK Foss House York NOTTINGHAM Loxley House Station Street, NG2 3NG, BRISTOL 2 Rivergate 2 Rivergate, Temple Quay, BS1 6EH BIRMINGHAM 23 Stephenson Street 23 Stephenson Street, Birmingham, B2 4BJ BRISTOL Glass Wharf 3 Glass Wharf, Bristol BS2 0EL BIRMINGHAM Victoria Square House 1 Pinfold Street, Birmingham B2 4AA NEWCASTLE City Gate City Gate, 6th Floor, Gallowgate, NUponT, NE1 4WH SALFORD Trinity Bridge House Salford, M3 5BS MANCHESTER 2 St Peter's Square Clarendon House, 2 St Peter's Sq, Manchester M2 3AA LONDON 2 22 Whitehall London SW1H CARDIFF 1 Companies House Crown Way, Cardiff, CF14 3UZ EDINBURGH Queen Elizabeth House Sibbald Walk, Edinburgh, EH8 LONDON 3-8 Whitehall Place London SW1H LONDON 55 Whitehall London SW1H CAMBRIDGE Eastbrook Shaftesbury Road, Cambridge CB2 8DF DARLINGTON Feethams House Darlington, DL1 5AD LONDON Whitechapel Building 10 Whitechapel High St, London E1 8QS LEEDS 7&8 Wellington Place, Leeds, LS1 4AP BIRMINGHAM Edmund Street 120 Edmund Street, Birmingham B3 2QZ DARLINGTON Brunswick Brunswick St, Darlington DL1 1GB MANCHESTER Manchester Central Retail Park, Great Acolatse St, Manchester M4 6DJ ABERDEEN AB1 AB1, Crimon Place, Aberdeen, AB10 1BJ As this is an e-voucher system, we would expect an instant turnaround when staff request their voucher, with no later than 24 hours of staff receiving it to their email address and a response to any queries within 48 hours of contacting. Our proposed process is as follows: staff members request an e-voucher by entering their chosen email address, either through a link or an online portal. The e-voucher will then be sent to their specified email address within 24 hours. The email will include the voucher itself, along with clear instructions detailing how to redeem it, where it can be used, and the time frame in which it must be redeemed. We are open to alternative methods or processes from the above. The contract and service launch should be in place by 30th September 2026, for the scheme to be open for 6 months each year. We do not anticipate any GDPR of personal information will be required, simply a work email address to send the e-voucher to. Key Performance Indicators KPI Title KPI Description KPI Monitoring Voucher request timeframe Receive e-voucher within 24 hours N/A Queries & Complaints from staff Queries & complaints answered within 48 hours N/A Queries and Complaints from DESNZ contract managers Queries & complaints answered within 48 hours N/A Payment Payments will be made in two stages, in arrears. An initial payment of 20% will be made following successful delivery at the end of the first three months. The remaining 80% of the Year 1 contract value will be paid upon successful completion, once all e-vouchers have been distributed and no balance remains. Procurement Plan / Dates and Budget Indicative Project budget - PS20,000.00 excluding VAT per year Final budget TBC Indicative advertising timescales for the Invitation To Tender - Wednesday 10th June - Wednesday1st July 2026. Indicative tender live period - 3 weeks Indicative Contract start date - 31st August 2026 Indicative Contract end date - 30th August 2027 (with an option to extend for another 1+1 years). To ensure that this procurement maximises appropriate bidder responses we have the following questions that we would like to pose to interested suppliers: 1. Supplier Capability and Supplier Capacity - a. Please can you confirm that you would have the relevant skills, capability and capacity to undertake the services detailed? b. Based on the information provided, please can you advise if you believe that the scope is clear and achievable? 2. Procurement Timescales - a. Based on the timescales for the procurement and services, please can you advise if your organisation would have capacity to provide a bid response and undertake the services within the timescales detailed? 3. Project Scope - a. Please can you advise if there is any additional information that you would require to ensure you have all the information required to submit a tender response? Based on the project detail provided, is it your intention to respond to the Further Competition documentation once issued? We are inviting interested suppliers to respond to the above questions by completing this questionnaire https://forms.cloud.microsoft/e/ccX9R85kkq by Wednesday 27th May 2025 By responding to the questionnaire, you will be engaging in non-competitive dialogue which will enable ICS to develop and assess the market's appetite, concerns and view on the formulation of its requirements. ICS may consider the information and responses received as part of the questionnaire to help inform the specification and further decision making in relation to the planning and conduct of the procurement, ensuring all valid options are considered. If only 1 supplier expresses interest, ICS will pursue a direct award. For the avoidance, this notice is not a Call for Competition; a Contract Notice will be issued as a call for competition. Not providing a response to the questionnaire shall not prevent any supplier from participating in a future procurement, nor is it intended that any information suppliers as part of the market consultation place any supplier at an advantage in a potential procurement process.",
                "dueDate": "2026-05-27T23:59:59+01:00",
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    "tender": {
        "id": "CSP26499",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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        "title": "Flu Vaccine E-Vouchers",
        "description": "The final date and time for the submission of bids is Friday/ 17/07 / 2026 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement This will support two large Government Departments: * Department for Energy Security and Net Zero * Department for Science, Innovation and Technology We anticipate over 2000 flu vaccination e-vouchers, with scope to procure more if demand increases. We would like the option of MI data, e.g number of vouchers requested, vouchers redeemed and vouchers remaining, with the option to redistribute unredeemed/cancelled vouchers if possible. The process for staff redeeming the vouchers should be clear and simple to the requester. The E-vouchers should be able to be redeemed at a local pharmacy across UK sites typically within a 5-mile radius of office locations. As this is an e-voucher system, we would expect an instant turnaround when staff request their voucher, with no later than 24 hours of staff receiving it to their email address and a response to any queries within 48 hours of contacting. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number CSP26499.",
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        "submissionMethodDetails": "DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities, innovating and transforming their own organisations. For full details of our partner base please review the following link: https://www.uksbs.co.uk/clients/",
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