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Housing and Estates Security Services

Great Places Housing Group

This public procurement record has 4 releases in its history.

TenderUpdate

27 Oct 2026 at 14:36

UK4 - Tender Notice
Tender

21 Oct 2026 at 12:36

UK4 - Tender Notice
Planning

05 Aug 2026 at 15:57

UK2 - Preliminary Market Engagement Notice
Planning

21 May 2026 at 10:02

UK1 - Pipeline Notice
Summary of the contracting process

Great Places Housing Group is seeking security services to protect its customers, staff, visitors, contractors, buildings and equipment, and to prevent damage, disorder and theft. The work covers manned guarding, key holding, alarm response for offices and mobile patrols at vulnerable-customer and leasehold schemes. Waking watch and site security may also be needed. The procurement is divided into a North West lot, covering Greater Manchester, Cheshire, High Peak and parts of Lancashire, and a South Yorkshire lot, covering Sheffield, Rotherham, Doncaster, Chesterfield, Barnsley and Derbyshire. The North West lot also includes Blackpool, Blackburn, Lancaster and Preston. Suppliers may bid for both lots, and the service may extend to additional security work or locations as operational needs change.

Great Places invited offers through a selective competitive flexible procedure with three stages: a participation questionnaire, a supplier briefing and, for shortlisted providers, a tender covering price and quality. The enquiry deadline was 6 November 2026 at 00:00 UTC; expressions of interest were due by 16 November 2026 at 12:00 UTC. The planned contract period is 13 June 2027 to 12 June 2032. The North West lot is valued at £3,280,000 gross and South Yorkshire at £361,000 gross. Each lot is intended for one supplier; providers can bid for and win both. Evaluation weights quality at 65% and price at 35%. Applicants must meet participation conditions; up to five per lot proceed to the final stage, with ties at fifth place also invited.

This opportunity suits security firms with the SIA Approved Contractor Scheme accreditation for security guarding, key holding and alarm response, and appropriately licensed security guards. Providers need relevant contract references, including at least one in social housing or supported accommodation, and must demonstrate sound handling of challenging customer situations and staff conduct. Delivery calls for dependable staffing, mobilisation and coverage across dispersed locations, including emergency, out-of-hours and short-notice work; waking watch may require rapid deployment of trained personnel around the clock. Bidders need safeguarding training and policies, enhanced DBS checks for customer-facing staff, and procedures for data protection, health and safety and modern slavery risks. They must be prepared to meet the stated insurance levels and contribute 2% of contract spend to Great Places’ social value initiatives. SMEs and social enterprises are considered suitable.

How relevant is this notice?

Notice Information

Notice Title

Housing and Estates Security Services

Notice Description

Great Places Housing Group (Great Places) is seeking to award contracts to providers of security services to maintain the safety and security of customers, colleagues, visitors, contractors as well as the premise and equipment, that prevents damage, disorder, or theft and strive to protect individuals and property against assault or injury. Scope for all Lots cover manned guarding, key holding, alarm response for offices and mobile patrol in vulnerable customer schemes and leasehold schemes. Waking watch and site security may be required during the contract period

Lot Information

North West

North Greater Manchester: includes Bury, Bolton, Rochdale, Oldham, Wigan & North West Salford, South Greater Manchester: includes Salford, Manchester, Trafford, Tameside & Stockport, Cheshire & High Peak, Lancashire: includes Blackpool, Blackburn, Lancaster & Preston.

Options: 1.10.1. Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. Great Places' may alter before the submission deadline of any Stage, the requirements of a later Stage of the CFP, including the CFP description, additional stages or evaluation refinements. iii. Great Places may alter the draft tender documents provided at Stage 1 or Stage 2, ready for initial and final tenders at Stage 3 where this is reasonable and proportionate to do so, for example, non-substantial amendments to remove errors, omissions, provide further detail or to ensure it is more readily understood. iv. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. v. Great Places may alter the procurement timetable at its discretion. vi. Great Places may cancel, vary or withdraw a Lot at any stage, where there is only two compliant Potential Providers. vii. To clarify any part of a submission received at any stage. viii. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. 1.10.2. Great Places may exercise the following options during the Contract Period: i. Successful suppliers may work across Lots to manage capacity and on-time delivery ii. The Contract Scope, Area or Contract Period may be amended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places * Including but not limited to construction site security, domestic property security, office security, temporary CCTV, alarm receiving responses and warden call. > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness > materialisation of a known risk as detailed in the tender notice iii. Increase or decrease the number of properties, schemes, locations, frequencies, hours of cover, patrol requirements or emergency response requirements to reflect operational demand. iv. Require emergency, reactive and ad hoc security provision, including out-of-hours and short-notice deployments. v. Award to a single supplier or multiple suppliers where this is considered beneficial to service resilience, geographical coverage and operational capacity. vi. Introduce additional reporting, performance management, safeguarding, technology or compliance requirements where reasonably required during the contract term. vii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% annual value. 1.10.3. Great Places reserves the right to distribute the final 'Total Value' of the Contract between Sites/Schemes as it deems appropriate, to manage its leaseholder obligations and/or budgeting requirements. 1.10.4. All bids are to remain valid for acceptance for a period of 6 months. 1.10.5. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform.

South Yorkshire

Includes Sheffield, Rotherham, Doncaster, Chesterfield, Barnsley & Derbyshire

Options: 1.10.1. Great Places may exercise the following options during the procurement phase: i. Great Places may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023. ii. Great Places' may alter before the submission deadline of any Stage, the requirements of a later Stage of the CFP, including the CFP description, additional stages or evaluation refinements. iii. Great Places may alter the draft tender documents provided at Stage 1 or Stage 2, ready for initial and final tenders at Stage 3 where this is reasonable and proportionate to do so, for example, non-substantial amendments to remove errors, omissions, provide further detail or to ensure it is more readily understood. iv. Great Places may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise. v. Great Places may alter the procurement timetable at its discretion. vi. Great Places may cancel, vary or withdraw a Lot at any stage, where there is only two compliant Potential Providers. vii. To clarify any part of a submission received at any stage. viii. To use alternative electronic means of receiving tenders or communication in the event of technical difficulties with the e-tender platform during the Competitive Flexible Procedure. 1.10.2. Great Places may exercise the following options during the Contract Period: i. Successful suppliers may work across Lots to manage capacity and on-time delivery ii. The Contract Scope, Area or Contract Period may be amended to require Suppliers to deliver additional services/works or locations that are in keeping with the nature of the contract for presently unknown variables, such as: > to support other departments within Great Places * Including but not limited to construction site security, domestic property security, office security, temporary CCTV, alarm receiving responses and warden call. > to help to meet carbon net zero objectives > supporting any incoming or new regulatory and legislative changes > in cases of urgency > in cases of an alternative contract failure or termination > in cases of Great Places staff absence or illness > materialisation of a known risk as detailed in the tender notice iii. Increase or decrease the number of properties, schemes, locations, frequencies, hours of cover, patrol requirements or emergency response requirements to reflect operational demand. iv. Require emergency, reactive and ad hoc security provision, including out-of-hours and short-notice deployments. v. Award to a single supplier or multiple suppliers where this is considered beneficial to service resilience, geographical coverage and operational capacity. vi. Introduce additional reporting, performance management, safeguarding, technology or compliance requirements where reasonably required during the contract term. vii. in the event Great Places acquires additional stock, e.g. through merger, contract or other acquisition, then Great Places reserves the right to extend the contract by a further period of 1 year and up to 50% annual value. 1.10.3. Great Places reserves the right to distribute the final 'Total Value' of the Contract between Sites/Schemes as it deems appropriate, to manage its leaseholder obligations and/or budgeting requirements. 1.10.4. All bids are to remain valid for acceptance for a period of 6 months. 1.10.5. Contingency for Central Digital Platform (Find a Tender Service) Failure: i. In the event that the Find a Tender Service (FTS) or associated central digital platform is unavailable or experiencing significant disruption, the Great Places reserves the right to utilise alternative publication and communication routes in accordance with Regulation 5 of the Procurement Regulations 2024. ii. Where such contingency measures are implemented, the Great Places will ensure that all relevant information, including procurement notices, updates and any amendments to timescales (including standstill periods), are communicated transparently and directly to all participants via alternative means. iii. Bidders are responsible for ensuring they remain accessible via the contact details provided and acknowledge that, in such circumstances, formal notifications may be issued outside of the FTS or e-tender platform.

Planning Information

The objectives of this PME are to understand: 1 –Understand the market structure & capability 2 – Understand commercial model and pricing structures 3 – Test quality standards, service delivery and innovation We invite suppliers to complete an online survey, accessible via desktop or mobile: https://forms.cloud.microsoft/e/D7uwppL0DM The survey should take approximately 15 minutes to complete. Responses are anonymous by default, but you may leave your contact details if you wish to be notified when the tender is published. Respondents must declare any actual, potential or perceived conflicts of interest. Deadline for responses: 12:00 Monday 17th August 2026. Great Places reserves the right to extend this deadline at its discretion. Great Places reserves the right to conduct additional preliminary market engagement notice not described in this notice to help meet the objectives of the PME. This notice is issued in accordance with Sections 16 and 17 of the Procurement Act 2023 and is for preliminary market engagement only. It is not a call for competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069e84
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101622-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79711000 - Alarm-monitoring services

79713000 - Guard services

79714000 - Surveillance services

79715000 - Patrol services

Notice Value(s)

Tender Value
£3,034,166 £1M-£10M
Lots Value
£3,034,166 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
13 Oct 2026Expired
Award Date
Not specified
Contract Period
13 Jun 2027 - 12 Jun 2032 Over 5 years
Recurrence
2031-10-19

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Great Places Housing Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANCHESTER
Postcode
M21 7QP
Postcode Area
Manchester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD33 Manchester
Delivery Location
TLD North West (England), TLE3 South Yorkshire
Local Authority
Manchester
Electoral Ward
Chorlton Park
Westminster Constituency
Manchester Withington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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