Tender

HRV System Servicing

NEWCASTLE CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 May 2026 at 10:32

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council is conducting an open procurement process under the title "HRV System Servicing," focusing on the maintenance and servicing of ventilation and heat recovery systems in both occupied dwellings and public buildings across Newcastle Upon Tyne. This tender falls within the heating works category (CPV code 45232141) and is currently in the tender stage. The procurement process is classified as works and operates below the threshold for open competition. Interested parties must submit their bids electronically by 18th June 2026, with the contract period expected to commence on 30th June 2026, running until 30th June 2028, with potential extensions available. The procurement includes a ranked framework agreement with a maximum of three participants.

This opportunity is particularly beneficial for small and medium-sized enterprises (SMEs) specialising in indoor environmental systems and heating solutions. The project offers a contract value of up to £168,000, providing a substantial opportunity for businesses looking to expand their market presence and expertise in system maintenance. The tender’s requirement for indoor environmental specialists aligns well with businesses experienced in managing Vent-Axia Heat Recovery Ventilation Units and similar equipment, allowing for potential diversification or growth of service portfolios. The evaluation criteria prioritise price (60%) and specification (40%), requiring competitive bidding balanced with high-quality technical proposals.

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Notice Information

Notice Title

HRV System Servicing

Notice Description

The City Council's In-House building contractor, Repairs & Construction Services (RCS) require support from Indoor Environmental Specialists to carry out servicing and maintenance to the Councils ventilation and heat recovery systems. Various Heat Recovery Units are installed and in operation in schemes across the city in occupied dwellings and public buildings. The units currently installed are Vent-Axia Heat Recovery Ventilation Units (HRVs), however other types or models may be installed in the future depending on the design and build requirements. These other units would also fall under the scope of this contract for servicing.

Lot Information

Lot 1

Renewal: 2x 12 month extensions subject to performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069ed1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046934-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45232141 - Heating works

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20262 weeks ago
Submission Deadline
18 Jun 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Jun 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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