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Wilford Hill Crematorium - Replacement & Maintenance Programme

Nottingham City Council

This public procurement record has 2 releases in its history.

Tender

06 Aug 2026 at 13:48

UK4 - Tender Notice
Planning

21 May 2026 at 11:33

UK1 - Pipeline Notice
Summary of the contracting process

Nottingham City Council is procuring works to safely remove and dispose of three existing Evans 300/2 cremators and a double emissions abatement system at Wilford Hill Crematorium, Loughborough Road, Nottingham. The requirement includes all ancillary equipment connected to the cremation process, followed by installation and commissioning of new, fuel-efficient cremation plant and associated equipment. The crematorium must remain operational throughout the programme, so delivery involves careful planning, phasing and coordination to maintain continuity of cremation services. The procurement combines specialist cremator replacement, crematorium construction works, and electrical and mechanical equipment installation. It also includes a long-term maintenance, servicing and technical agreement for the cremation plant, reflecting its anticipated lifecycle and ongoing operational requirements.

The procurement has reached tender: Nottingham City Council invited offers through an open procedure using a competitive flexible procedure. Tenders were due by 30 September 2026 at 12:00, with enquiries due by 18 September 2026 at 17:00. The contract is scheduled to run from 9 November 2026 to 8 November 2051, for up to 25 years, with break clauses at five-year intervals exercisable by the Authority. Its estimated value is £2,613,500 excluding VAT, or £3,136,200 including VAT. This is a single integrated contract because the requirement is specialist and interdependent. Evaluation is based on quality at 55%, price at 40% and social value at 5%. The intention is to award at the first stage, with a possible second tender stage if no compliant tender is satisfactory.

This opportunity suits specialist cremation-plant contractors able to deliver an integrated replacement, installation, commissioning and lifecycle maintenance service while keeping an operational crematorium running. Bidders need capability in decommissioning existing cremators, installing fuel-efficient cremation and emissions-abatement equipment, coordinating electrical and mechanical works, and managing statutory, environmental and emissions compliance. Relevant proposed subcontractors must also meet the applicable technical requirements. NICEIC or NAPIT registration is required for relevant electrical works, Gas Safe registration for commercial or industrial gas installations connected with cremation plant, and MCERTS accreditation for emissions monitoring or testing where applicable. The contractor must be able to support long-term servicing, maintenance and technical obligations across the plant lifecycle, with sufficient planning and coordination capacity for phased delivery.

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Notice Information

Notice Title

Wilford Hill Crematorium - Replacement & Maintenance Programme

Notice Description

This contract is for the safe removal and disposal under license of 3 existing Evans 300/2 Cremators and double emissions abatement system (including all ancillary items connected to the cremation process), replacing them with new, fuel efficient plant and equipment at Wilford Hill Crematorium, Loughborough Road, Nottingham. The Crematorium must remain operational throughout the programme. The works will therefore require careful planning, phasing, and coordination to ensure continuity of cremation services. The selected Contractor will enter into a long-term maintenance, servicing, and technical agreement of the cremation plant for up to 25 years, reflecting the anticipated lifecycle of the cremation plant. The maintenance contract will include break clauses at five-year intervals, exercisable at the Authority's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069ed3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074755-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

51 - Installation services (except software)

CPV Codes

42350000 - Cremators

45215300 - Construction work for crematoriums

51100000 - Installation services of electrical and mechanical equipment

Notice Value(s)

Tender Value
£2,613,500 £1M-£10M
Lots Value
£2,613,500 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20261 months ago
Submission Deadline
30 Sep 20262 weeks to go
Future Notice Date
30 Jun 2026Expired
Award Date
Not specified
Contract Period
9 Nov 2026 - 8 Nov 2051 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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