Planning

Purchase of Refuse Collection Vehicles

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

21 May 2026 at 14:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is in the planning stage of a procurement process titled "Purchase of Refuse Collection Vehicles." This initiative falls under the industry category of goods and specifically targets refuse collection and compaction vehicles. The procurement will take place in the region of United Kingdom, UKL16. Currently engaging in a preliminary market engagement exercise, the Council seeks to understand the market capacity to supply narrow chassis, rear steer refuse collection vehicles. Interested suppliers should note the deadline for submission of feedback is 4th June 2026, with future notices expected by 30th June 2026. The intended contract period is from 1st November 2026 to 1st May 2038, with an estimated total procurement value of £3,600,000 gross.

This tender represents a significant opportunity for businesses in the manufacture and supply of specialised vehicles. Companies with the capability to provide narrow chassis, rear steer vehicles, particularly those able to meet local access constraints with a chassis width of no more than 2.25 meters, will find this procurement process advantageous. Smaller to mid-sized enterprises with innovative solutions or flexible adaptations to meet these specifications are encouraged to participate. The Council's procurement strategy indicates potential for various competitive procedures, offering diverse entry points into the public sector market. Participation in this engagement can bolster market presence and establish connections with public authorities for future contracts.

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Notice Information

Notice Title

Purchase of Refuse Collection Vehicles

Notice Description

Caerphilly County Borough Council is undertaking this preliminary market engagement exercise in accordance with section 16 of the Procurement Act 2023. The purpose of this engagement is to test market capability and appetite for the supply of narrow chassis, rear steer refuse collection vehicles (RCVs), and specifically to understand whether more than one supplier is capable of delivering vehicles that meet the Council's operational requirements. The Council's requirement includes a maximum chassis width of 2.25 meters and a 6x2 rear steer configuration due to local access constraints. The outcome of this engagement will inform the Council's procurement strategy and route to market for a future contract, which may include (but is not limited to) a framework call-off, open procedure, or competitive flexible procedure.

Planning Information

Caerphilly County Borough Council (the “Council”) is seeking feedback from suppliers, manufacturers and other interested parties to increase its understanding of the market and inform the development of a future procurement. This preliminary market engagement is open to all interested parties. The Council is seeking confirmation as to whether suppliers: Can meet the stated narrow chassis and rear steer requirements at the present time; Could meet the requirements with reasonable adaptations; or Are unable to meet the requirements. Responses should include manufacturer and model details, supporting technical information and indicative lead‑in times for delivery. Participation in this engagement does not form part of any subsequent procurement process and will not confer any advantage or disadvantage in any future tender exercise. Interested parties are invited to submit written responses to this preliminary market engagement exercise by email. Responses should be sent to: PROCUREMENT@CAERPHILLY.GOV.UK Suppliers are requested to include the following information within their response: Confirmation of whether they can meet the Council’s requirements as described; Details of any proposed vehicle models and supporting technical specifications; Information on lead‑in times and delivery schedules; Commentary on feasibility, risks or constraints associated with the requirement; and Details of any alternative solutions or equivalent proposals that may meet the Council’s operational needs. Responses should clearly reference the procurement and be submitted by the stated deadline.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069f95
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047247-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34144500 - Vehicles for refuse and sewage

34144510 - Vehicles for refuse

34144511 - Refuse-collection vehicles

34144512 - Refuse-compaction vehicles

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20262 days ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 20262 months to go
Award Date
Not specified
Contract Period
1 Nov 2026 - 1 May 2038 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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