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Respect Provision of Outsourced Cleaning Service

RESPECT COLLABORATION TRUST

This public procurement record has 2 releases in its history.

Award

10 Sep 2026 at 14:23

UK6 - Contract Award Notice
Tender

22 May 2026 at 15:41

UK4 - Tender Notice
Summary of the contracting process

The Respect Collaboration Trust is procuring outsourced school cleaning services across its multiple school sites. The requirement is for a consistent, compliant and well-supervised cleaning service supporting safe and effective school operations. The Trust operates an alternative provision estate rather than mainstream schools, so the service must respond to changing site activity, room use, pupil attendance and daily operational demands. The buyer is The Respect Collaboration Trust, based in Derby, with PHP Law LLP acting as procurement consultant. The work is classified as school cleaning services and covers the Trust’s estate rather than a single site. The requirement is suitable for small and medium-sized enterprises and may involve additional schools, changes to the cleaning operating model or hours, and additional cleaning activities or services.

The procurement is complete and the contract has been awarded through an open procedure. One lot was evaluated on quality (60%) and price (40%); quality included service delivery, alternative provision, staffing, compliance, health and safety, quality assurance, and environmental sustainability. Eleven bids were received, with five reaching the final stage. MCS Cleaning and Maintenance Limited was selected on 10 September 2026 for £500,000 excluding VAT (£600,000 including VAT). The award standstill ends on 22 September 2026, with signature scheduled by 29 September 2026. The awarded contract period is 2 November 2026 to 1 November 2029. The Trust may make additional purchases and has options for further schools, adjusted service requirements and additional activities. Two further one-year extensions are available, giving a possible end date of 1 November 2031.

This procurement indicates demand from an education trust for a managed cleaning operation able to work across multiple sites and adapt to an alternative provision environment. A credible future competitor would need robust workforce planning, reliable response arrangements and the capacity to adjust staffing, cleaning hours and operating methods as school activity changes. Strong compliance systems covering health and safety, regulatory obligations, quality assurance and environmental sustainability would be important, alongside clear supervision and communication with the Trust. Suppliers should be able to evidence three relevant contracts, with detailed experience in similar education-sector work. They would also need sound financial standing, satisfactory credit and financial appraisal results, no outstanding county court judgments or bankruptcy, and gearing around the stated target. The opportunity is suitable for an SME with sufficient operational capacity.

How relevant is this notice?

Notice Information

Notice Title

Respect Provision of Outsourced Cleaning Service

Notice Description

This tender opportunity was been issued by Respect Collaboration Trust (the Trust). The contract will be for the provision of outsourced cleaning services to the Trust. The Specification sets out the Trust-wide requirements for the provision of cleaning services across multiple school sites. The objective is to secure a consistent, compliant, and well-supervised cleaning service that supports safe and effective school operations. The Trust operates across an alternative provision estate rather than a mainstream school setting. Bidders must recognise that site activity, room use, pupil attendance, and daily operational demands may vary across the Trust and may require a more responsive and adaptable cleaning service than would typically apply in a conventional school environment.

Lot Information

Lot LOT-0000

Options: The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.

Renewal: The option of two (2) further one (1) year extensions (3 + 1 + 1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a1eb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085935-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20265 days ago
Submission Deadline
25 Jun 2026Expired
Future Notice Date
Not specified
Award Date
10 Sep 20266 days ago
Contract Period
2 Nov 2026 - 1 Nov 2029 3-4 years
Recurrence
2031-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RESPECT COLLABORATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 3LB
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby North

Supplier Information

Number of Suppliers
1
Supplier Name

MCS CLEANING AND MAINTENANCE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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