Respect Provision of Outsourced Cleaning Service

{
    "tag": [
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    "id": "ocds-h6vhtk-06a1eb-2026-05-22T15:41:08+01:00",
    "date": "2026-05-22T15:41:08+01:00",
    "ocid": "ocds-h6vhtk-06a1eb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Claire Jones",
                "email": "claire.jones@phplaw.co.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
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            "roleDetails": "Procurement Consultant",
            "details": {
                "url": "https://www.phplaw.co.uk"
            }
        },
        {
            "id": "GB-PPON-PZXX-7178-BQRZ",
            "name": "The Respect Collaboration Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZXX-7178-BQRZ"
            },
            "address": {
                "streetAddress": "Unit 16, Victoria Way, Pride Park",
                "locality": "Derby",
                "postalCode": "DE24 8AN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "email": "admin@respectschools.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://respectschools.co.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZXX-7178-BQRZ",
        "name": "The Respect Collaboration Trust"
    },
    "planning": {
        "noEngagementNoticeRationale": "The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
    },
    "tender": {
        "id": "RCT01.12",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Respect Provision of Outsourced Cleaning Service",
        "description": "This tender opportunity has been issued by Respect Collaboration Trust (the Trust). The proposed contract will be for the provision of outsourced cleaning services to the Trust. The Specification sets out the Trust-wide requirements for the provision of cleaning services across multiple school sites. The objective is to secure a consistent, compliant, and well-supervised cleaning service that supports safe and effective school operations. The Trust operates across an alternative provision estate rather than a mainstream school setting. Bidders must recognise that site activity, room use, pupil attendance, and daily operational demands may vary across the Trust and may require a more responsive and adaptable cleaning service than would typically apply in a conventional school environment.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105682&TID100110807&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-25T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-18T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-06T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Service Delivery Model 10.0% Alternative Provision Setting 10.0% Staffing Model 10.0% Compliance 7.5% Health & Safety 7.5% Quality Assurance 10.0% Environment & Sustainability 5.0%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ's or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, then the Tenderer may be rejected."
                        },
                        {
                            "type": "technical",
                            "description": "The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts within the education sector"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00Z",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The option of two (2) further one (1) year extensions (3 + 1 + 1)."
                },
                "hasOptions": true,
                "options": {
                    "description": "The Contractor shall note the following specific contract options relevant to this procurement: Additional schools being added to the Contract The cleaning operating model or cleaning hours may need to be adjusted to continue to deliver the service. Additional activities or services may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "048135-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/048135-2026",
                "datePublished": "2026-05-22T15:41:08+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-01-01T23:59:59Z"
                }
            ]
        },
        "riskDetails": "Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks."
    },
    "language": "en"
}