Planning

Leasehold Capital Works

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

26 May 2026 at 16:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Oxford City Council is currently in the planning stage of a public procurement process for a leasehold capital works project titled "Leasehold Capital Works." This cyclical maintenance programme focuses on the maintenance and decoration of various external and internal building components. The procurement, which falls under the services industry category specific to repair and maintenance services of building installations, will take place in Oxford, United Kingdom. An industry day is scheduled for 23 June 2026, allowing interested parties to engage with the Council at The Assembly Room, Oxford Town Hall. Businesses interested in attending must contact James Watkins by 16 June 2026 for participation details. This preliminary market engagement is crucial for gathering market insights which will shape the future procurement opportunity, scheduled to be formally announced by 1 August 2026.

This early-stage engagement provides significant growth opportunities for businesses specialising in building repairs and maintenance. Particularly, small and medium-sized enterprises (SMEs) might find themselves well-suited to participate in this procurement process, which features a gross value of £4,390,603. By attending the industry day, companies can provide input on project scoping, packaging, and express their interest, thereby positioning themselves favourably ahead of the formal procurement phase beginning in September 2026. The successful completion of this project over a four-year period will require robust service capabilities and could establish winning bidders as key contractors with Oxford City Council.

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Notice Information

Notice Title

Leasehold Capital Works

Notice Description

Cyclical maintenance programme which combines cyclical decoration with the maintenance of other external components: Fencing, railings, gates, walls, car ports, external decoration, gutters, downpipes, fascias, soffits, bargeboards, balustrades/handrails, external steps, hardstanding, timber decking, external stores, garages, outbuildings, service cupboards, internal communal doors, rotary drying facilities, communal flooring, internal decorations, bin stores, external lighting, roofing, doors and window installation.

Planning Information

Oxford City Council will be hosting an industry day at 9am on 23 June 2026 at The Assembly Room, Oxford Town Hall, St Aldate’s, Oxford, OX1 1BW Please note, this is not a call for competition. For the avoidance of doubt, this notice is for the purpose of conducting a Preliminary Market Engagement (PME) exercise and will not formally begin the procurement or constitute any commitment by the Council to undertake any procurement exercise. Participation in the PME will be at each organisation’s own cost. No expense in responding to this PME will be reimbursed by the Council. PME in this case is where the Council, at an early stage in the development of its proposals but prior to formulating any formal procurement opportunity, seeks input from the market as to what might be the most attractive way of packaging and scoping a future procurement opportunity. This Industry Day will provide an opportunity for the Council to obtain insight into how participants might approach the delivery of the service in question. It also gives a useful insight into the likely level of interest in a proposed project from that market. Participants must also note that a response to this notice does not guarantee an invitation to participate in this or any future procurement that the Council may conduct, nor that the Council will procure any such supply and services or accept any proposals offered. Any Procurement of the supply and services by the Council will be carried out strictly in accordance with the Procurement Act 2023 (PA2023) As stated above, the outcome of the PME exercise will inform an options appraisal with recommendations. If you would like to attend the industry day, where the Council will present further details specifically related to this requirement please contact: James Watkins at jwatkins@oxford.gov.uk by 16 June 2026 Please also express an interest on the portal and documents will be sent to you. https://in-tendhost.co.uk/oxfordcc Should you not have access to the in-tend portal where this has been published please contact Procurement@oxford.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a4c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049181-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£3,658,835 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 20262 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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