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Commercial Asset Management System

Oxford City Council

This public procurement record has 2 releases in its history.

Tender

02 Oct 2026 at 15:01

UK4 - Tender Notice
Planning

27 May 2026 at 09:39

UK1 - Pipeline Notice
Summary of the contracting process

Oxford City Council is buying a commercial asset and property management system, together with property services functionality, to support management of its commercial assets and properties. The procurement is for an industry-specific software package, rather than construction or property maintenance works. The system is intended for the council’s use in Oxford, England. The requirement is grouped as a single contract covering the asset and property management system and related property services. Suppliers offering software for commercial property portfolios and associated property-management processes are the closest fit; the council is also seeking the property-services capability described in the requirement.

The council invited offers through an open procedure. The tender was published on 2 October 2026. Questions were due by 26 October 2026 at 17:00, and bids by 5 November 2026 at 12:00. The council expected to decide on an award by 4 January 2027. The estimated contract value is £1.8 million excluding VAT (£2.16 million including VAT). The initial contract period runs from 1 June 2027 to 31 May 2032, with an option to extend for two further periods of two years, up to 31 May 2036. There is one lot. Evaluation weights quality at 76% and price at 24%. Bids may be submitted electronically in English.

The opportunity is suitable for small and medium-sized businesses, as well as voluntary, community and social enterprises. It is best suited to suppliers able to provide an industry-specific commercial asset and property management system alongside property services for a local authority. A single contract calls for a joined-up solution rather than separate lot bids, and the multi-year term favours suppliers able to support the system and services over an extended period. Quality carries substantially more evaluation weight than price, so suppliers should be prepared to demonstrate the strength and relevance of their proposed system and service delivery. The requirement is for software and related property services; no particular accreditation, technical standard, staffing level or prior experience is stated in the published procurement information.

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Notice Information

Notice Title

Commercial Asset Management System

Notice Description

This contract is for an asset & property management and property services system (AMPS)

Lot Information

Lot 1

Renewal: Option to extend for two further periods of two years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a56d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093436-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£1,800,000 £1M-£10M
Lots Value
£1,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
5 Nov 20265 weeks to go
Future Notice Date
30 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Jun 2027 - 31 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Oxford City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Postcode Area
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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