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Procurement Intake & orchestration Software as a Service (SaaS)

NATIONAL GRID UK LIMITED

This public procurement record has 4 releases in its history.

Award

29 Sep 2026 at 09:55

UK6 - Contract Award Notice
Award

28 Sep 2026 at 18:22

UK6 - Contract Award Notice
Tender

09 Jun 2026 at 23:48

UK4 - Tender Notice
Planning

27 May 2026 at 14:49

UK3 - Planned Procurement Notice
Summary of the contracting process

National Grid UK Limited has procured commercial off-the-shelf procurement intake and orchestration software delivered as a software-as-a-service (SaaS) product. The system is intended to streamline how employees submit and route procurement requests, coordinate sourcing and purchasing approvals, and support downstream payment processes. National Grid’s stated aims include improving visibility and control of demand, reducing fragmented intake routes and manual coordination, supporting policy compliance and improving procurement operations as volumes and complexity grow. The software forms part of a wider digital transformation of the company’s procurement function across the UK and US, including preparation for automation and AI. The recorded delivery location is the United Kingdom.

The procurement is complete and the contract has been awarded to Omnea Limited following an open competitive flexible procedure. One lot was evaluated on functionality (60%), technical capability, including security and system architecture (20%), and price (20%); suppliers also had to meet the technical requirements in a self-assessment questionnaire. The tender deadline was 6 July 2026, and the award was made on 28 September 2026. The award data records two active awards to Omnea: one has a stated value of £1,846,174 excluding VAT (£2,215,408.80 including VAT); the other records a value of zero. Both give an initial contract period from 9 October 2026 to 8 October 2029, with annual extensions possible for up to two further years, ending by 8 October 2031.

This award shows demand at National Grid for a commercial SaaS platform that can bring procurement intake and orchestration together across a large, geographically spread UK and US operation. A credible competitor for a future requirement would need a product suited to complex procurement workflows, capable of supporting consistent request routes, approvals and visibility across sourcing, purchasing and payment processes. The evaluation placed greatest weight on functional capability, with technical strength—including security provisions and system architecture—also material, alongside competitive pricing. Suppliers should be ready to demonstrate their system in practice, explain their security posture and satisfy due diligence and security vetting. The process also sought evidence of delivery experience through case studies, and could require references, certificates or other proof of capability.

How relevant is this notice?

Notice Information

Notice Title

Procurement Intake & orchestration Software as a Service (SaaS)

Notice Description

RE: Notice identifier2026/S 000-091613 Published 28 September 2026, 6:22pm; This notice replaces the previous notice. This updated notice includes the price. The previous notice issued on 28 September 2026 did not include the contract value. National Grid intends to award a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS). The service being awarded is Software as a Service (SaaS) The software is a commercial off the shelf product. National Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI. National Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team recently ran an RFP for a procurement intake and orchestration solution and has now identified a supplier with suitable and sufficient software that has the required system capabilities.

Lot Information

Lot 1

Renewal: The contract may be extended annually. The estimated value of the contract is not known by National Grid. This is because there is usually a wide variance in pricing that is caused by the size, scale and reach of software providers who range from start-ups, Small to Medium Enterprises (SME's) and global companies. Therefore, the estimated price purely consists of the threshold amount in the Procurement Act 2023; Schedule 1; Threshold Amounts; row 6; PS415,440 multiplied by the maximum number of anticipated contract years. No indexation has been applied to the number.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a68f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091674-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,323,520 £1M-£10M
Lots Value
£3,323,520 £1M-£10M
Awards Value
£1,846,174 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
6 Jul 2026Expired
Future Notice Date
2 Jun 2026Expired
Award Date
28 Sep 20261 weeks ago
Contract Period
9 Oct 2026 - 8 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL GRID UK LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
WC2N 5EH
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

OMNEA LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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