Tender

Housing 21 - Housing Management System (HMS)

HOUSING 21

This public procurement record has 1 release in its history.

Tender

29 May 2026 at 07:00

UK4 - Tender Notice
Summary of the contracting process

The public procurement process is being carried out by Housing 21, a sub-central government public authority based in the West Midlands, United Kingdom. The tender is titled "Housing 21 - Housing Management System (HMS)" and is classified under the software-related services industry category. This active tender involves acquiring a modern, flexible, and scalable cloud-based Housing Management System to support Housing 21's operations. Key dates include the tender period ending on 24 June 2026, while the contract award period is scheduled to conclude by 1 October 2026. The procurement process follows an open and competitive flexible procedure, comprising multiple stages: Conditions of Participation, Tender Stage, and an optional Negotiation phase. The total estimated value of the contract is £6,000,000 GBP, with a possible contract duration of up to ten years, including extensions.

This tender presents a substantial growth opportunity for businesses specializing in software-related services. Companies offering comprehensive cloud-based solutions that enhance user experience and meet core functionality requirements would be well-suited to compete. Additionally, the procurement encourages small and medium-sized enterprises (SMEs) to participate. The contracting authority, Housing 21, requires economic checks and specific insurance covers, including Employer’s, Public, Professional Indemnity, and Product Liability Insurance, each with a minimum value of £5,000,000. The award criteria are weighted towards quality (70%) and price (30%), making innovative solutions and competitive pricing advantageous factors for potential bidders.

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Notice Information

Notice Title

Housing 21 - Housing Management System (HMS)

Notice Description

Please refer to 'Appendix 1 - Housing 21 - Housing Management System - Specification' for our detailed specification of requirements. Housing 21 is aiming to award a supplier capable of delivering our core Housing Management System (HMS) functionality in a manner that provides a clear and intuitive user experience to the different user's profiles across the organisation to support Housing 21's devolved model. From the central corporate functions to Regional Managers and Local Housing Managers responsible for an individual scheme. The system should be out of the box, cloud based, modern, flexible, and scalable Housing Management System. As a minimum suppliers MUST be able to provide the HMS core functionality requirements to be considered. Housing 21 reserves the right not to include the optional - enhanced functionality modules if in the best interest of Housing 21. Market Engagement Notice: https://www.find-tender.service.gov.uk/Notice/011113-2026 This was used to support the finalisation of Housing 21's specification of requirements. Contract Duration: 5 years + 2 years + 2 years + 1 years Procurement Process: Stage 1: Conditions of Participation Stage 2: Tender Stage Stage 3: Negotiation (Optional) Housing 21 reserves the right to invite more than three of the highest scoring bids at Conditions of Participation (Stage 1), through to the Tender Stage (Stage 2), depending on the competition outcome. Please note this number may vary. For further information please review the guidance document in uploaded documents on Delta eSourcing. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Midlands:-Software-related-services./74MSA85VH9 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/74MSA85VH9

Lot Information

Lot 1

Renewal: 5 years + 2 years + 2 years + 1 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a840
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050562-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 May 20266 days ago
Submission Deadline
24 Jun 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOUSING 21
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B16 8TP
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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