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Control of Contractors Portal

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 2 releases in its history.

Tender

30 Oct 2026 at 14:05

UK4 - Tender Notice
Planning

01 Jun 2026 at 15:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for Wales Rail Limited is seeking a software solution for a Control of Contractors portal across its station network. The system is intended to support the safe, effective management of contractors working on site. Its functions include contractor onboarding and compliance, access control and permits, real-time visibility of contractor activity, and integration with existing systems where appropriate. This is a software and information-systems procurement, with delivery across the United Kingdom. The buyer is Transport for Wales Rail Limited, based in Pontypridd. The requirement is grouped as a single lot and concerns a portal for contractor management rather than the provision of station staff or physical access equipment.

The buyer invited offers through a single-stage competitive flexible tender. The procurement is at the tender stage. The deadline for clarification questions was 13 November 2026 at 12:00, and the deadline for tender submissions was 24 November 2026 at 16:00. The anticipated contract period runs from 18 January 2027 to 17 January 2029, with an option to extend once for a further 12 months. The estimated value is £430,000 excluding VAT (£516,000 including VAT). There is one lot. Evaluation gives 60% to quality, 10% to social value and 30% to price. The procedure may include clarification, presentations or demonstrations and optional negotiation or a final tender stage. The intended award decision date is 5 January 2027.

This opportunity is suited to software suppliers able to provide a contractor-management portal for a rail station network. Relevant capabilities include managing contractor onboarding and compliance, controlling site access and permits, and giving users real-time visibility of contractor activity. Suppliers should be able to explain how their solution can integrate with existing systems where appropriate. The buyer has identified small and medium-sized enterprises as suitable participants, so the requirement is not limited to large suppliers. Quality and social value together account for most of the evaluation, making the solution’s functionality and the supplier’s social-value offer important alongside price. The procurement may involve presentations or demonstrations to validate tender responses, and optional negotiation or a final tender stage may be used.

How relevant is this notice?

Notice Information

Notice Title

Control of Contractors Portal

Notice Description

Transport for Wales has a requirement for a software solution to support a Control of Contractors (CoC) portal across its station network. The proposed solution should support the safe and effective management of contractors working on site, including (but not limited to): Contractor compliance and onboarding, Access control and permit management,Real-time visibility of contractor activity, Integration with existing systems where appropriate.

Lot Information

Lot 1

Renewal: An option to extend for 1 period of 12 months

Planning Information

Transport for Wales will undertake preliminary market engagement via a supplier questionnaire supported by a scope document, rather than a supplier event, to ensure a consistent and accessible approach. The engagement will inform the market of the upcoming requirement, explore available solutions and functionality, and gather feedback to shape the procurement strategy. Suppliers may submit responses and raise clarification questions. Participation will not influence any future procurement. Link here to the questionnaire and high level scope overview. Please respond by 10th June 2026. https://forms.office.com/e/sLPBk6B42d If this link does not work please copy and past the URL above to your browser.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aa91
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103256-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£430,000 £100K-£500K
Lots Value
£430,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
24 Nov 20263 weeks to go
Future Notice Date
31 Jul 2026Expired
Award Date
Not specified
Contract Period
18 Jan 2027 - 17 Jan 2029 2-3 years
Recurrence
2028-11-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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