Holiday Playworks for Neath Port Talbot County Borough Council

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06abbb-2026-06-12T18:06:45+01:00",
    "date": "2026-06-12T18:06:45+01:00",
    "ocid": "ocds-h6vhtk-06abbb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRGM-1776-LMWP",
            "name": "Neath Port Talbot County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRGM-1776-LMWP"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Port Talbot",
                "postalCode": "SA13 1PJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL17"
            },
            "contactPoint": {
                "name": "Jordan Hopkins",
                "email": "j.hopkins@npt.gov.uk",
                "telephone": "+441639686868"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.npt.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRGM-1776-LMWP",
        "name": "Neath Port Talbot County Borough Council"
    },
    "tender": {
        "id": "CPU25-26-117",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Holiday Playworks for Neath Port Talbot County Borough Council",
        "description": "Neath Port Talbot County Borough Council is seeking to procure a suitably experienced provider to deliver a programme of high quality, inclusive staffed play sessions for children and young people during school holiday periods across Neath Port Talbot. The Service will be funded through the Welsh Government Holiday Playwork Project grant and will run over a two year contract period from July 2026 to March 2028, with funding of approximately PS52,000 (excl. VAT) per annum. Provision must be delivered during Easter, Whitsun, Summer, October and February school holidays (with potential for weekend sessions where need is identified) and include qualified playworkers, free access for children and the provision of healthy food or snacks at every session. The programme will support the Council's Play Sufficiency priorities by promoting wellbeing, development and social play, reducing holiday hunger and actively targeting inclusion of children from rural areas, deprived communities and those with additional learning needs, alongside robust safeguarding, food safety, monitoring and Welsh Language Standards compliance.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55243000",
                        "description": "Children's holiday-camp services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 124800,
            "amount": 104000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Suppliers' Instructions 'How to Express Interest in this ITT':1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them). - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk- Click the 'Suppliers register here' link. - Complete the 'Organisation Details' and 'User Details' sections. - Note the username you choose and click 'save' when complete.- You will shortly receive and email with your unique password (please keep this secure). - Agree to the terms and conditions and click 'continue'.2. Express an interest in the ITT.- Login to the portal with the username / password.- Click the 'ITT Open to all Suppliers' link. - Alternatively, search for the relevant ITT (itt_124748).- Click on the relevant ITT to access the content. - Click the 'Express Interest' button on the right-hand side of the screen. - This will move the ITT into your 'My ITT pages'. (This is a secure area reserved for your projects only.)- Click on the ITT code, you can now access any attachments by selecting 'Buyer Attachments'. 3. Responding to the ITT.- You can now choose to 'Respond' or 'Decline to Respond' (please give a reason if declining).- Note the 'Closing Date', and then follow the onscreen instructions to complete the ITT. - There is help available Monday - Friday (8am - 6pm) on: help@bravosolution.co.uk or by telephone on 0800 069 8634.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-07-03T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-26T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 124800,
                    "amount": 104000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Management and Delivery of the Service",
                            "description": "Your response should clearly relate your proposed service delivery model against the specification requirements. Bidders are encouraged to be creative and innovative in their delivery models to ensure the service is accessible and inclusive, and to maximise the impact of the available funding. This Method Statement must give details of how the Tenderer proposes to: 1. Manage and deliver the provision of the Service to achieve and evidence the outcomes specified in the Service Specification. This should include: a. Full details of the service that will be available to users and how this will be inclusive to children from the identified priority groups. b. Availability of service (days/hours), including number of sessions to be delivered over each holiday period. This should also include the number of children that could attend each session. c. Children's participation and how children's voices will be captured to influence service delivery. 2. Provide healthy food/snack at each session, including: a. Storage and preparation of food. b. Understanding and management of allergies and/or dietary requirements. 3. Promotion and publicity of the service to maximise engagement by children and families",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Project Team",
                            "description": "This Method Statement must give details of: 1. The project team/staffing structure that will be assigned by the Tenderer in the delivery of the Service, including job descriptions clearly outlining expected qualifications and experience. Please provide details of any posts that will need to be recruited for before service delivery commences. 2. How staff absence (planned and unplanned), including vacancies and sickness will be managed to ensure consistency and continuity of service. 3. The safeguarding arrangements in place to identify and report safeguarding concerns, including: a. Safeguarding policy and how this is communicated to new and existing staff. b. Training provided to staff c. How safeguarding concerns will be monitored during the duration of the contract.",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Financial Breakdown",
                            "description": "This Method Statement must give a detailed financial breakdown (include a cost per child per day) for the costs of the Service under the following headings: * Staff wages/salaries * Resources - consumables/equipment * Food * Travel * Overheads (max 10%) * Other (please specify)",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Management and Delivery of the Service",
                            "description": "Your response should clearly relate your proposed service delivery model against the specification requirements. Bidders are encouraged to be creative and innovative in their delivery models to ensure the service is accessible and inclusive, and to maximise the impact of the available funding. This Method Statement must give details of how the Tenderer proposes to: 1. Manage and deliver the provision of the Service to achieve and evidence the outcomes specified in the Service Specification. This should include: a. Full details of the service that will be available to users and how this will be inclusive to children from the identified priority groups. b. Availability of service (days/hours), including number of sessions to be delivered over each holiday period. This should also include the number of children that could attend each session. c. Children's participation and how children's voices will be captured to influence service delivery. 2. Provide healthy food/snack at each session, including: a. Storage and preparation of food. b. Understanding and management of allergies and/or dietary requirements. 3. Promotion and publicity of the service to maximise engagement by children and families",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Project Team",
                            "description": "This Method Statement must give details of: 1. The project team/staffing structure that will be assigned by the Tenderer in the delivery of the Service, including job descriptions clearly outlining expected qualifications and experience. Please provide details of any posts that will need to be recruited for before service delivery commences. 2. How staff absence (planned and unplanned), including vacancies and sickness will be managed to ensure consistency and continuity of service. 3. The safeguarding arrangements in place to identify and report safeguarding concerns, including: a. Safeguarding policy and how this is communicated to new and existing staff. b. Training provided to staff c. How safeguarding concerns will be monitored during the duration of the contract.",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Financial Breakdown",
                            "description": "This Method Statement must give a detailed financial breakdown (include a cost per child per day) for the costs of the Service under the following headings: * Staff wages/salaries * Resources - consumables/equipment * Food * Travel * Overheads (max 10%) * Other (please specify)",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-27T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "052014-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052014-2026",
                "datePublished": "2026-06-02T15:56:47+01:00",
                "format": "text/html"
            },
            {
                "id": "055928-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/055928-2026",
                "datePublished": "2026-06-12T18:06:45+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}