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Ice Cream and Catering Vending Concessions for London Borough of Richmond upon Thames

London Borough of Richmond upon Thames

This public procurement record has 2 releases in its history.

Tender

24 Sep 2026 at 16:45

UK4 - Tender Notice
Planning

03 Jun 2026 at 13:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Richmond upon Thames is seeking suppliers for mobile ice-cream and catering concession services at designated locations, including Richmond Riverside, Richmond Green, Ham Street Car Park and Buccleuch Gardens. The work is divided into two lots: an ice-cream concession at existing sites across the borough, and complementary catering at Richmond Riverside. This is a services contract in which suppliers operate catering concessions at the named public locations. The buyer is looking to understand and secure provision suited to the local supply market and the specified sites.

The council invited offers through an open competition. The contract is divided into two lots, and bids can be made for the ice-cream concession, the complementary catering concession, or both. The enquiry deadline was 7 October 2026 at 12:00, and the submission deadline was 21 October 2026 at 12:00. Each lot has an estimated value of £120,000 excluding VAT (£150,000 including VAT). Both are scheduled to start on 1 April 2027 and run to 31 March 2030, with an extension option taking the maximum period to 30 March 2032. Evaluation for each lot allocates 70% to price, 20% to non-price quality and 10% to social value.

The opportunity is marked as suitable for small and medium-sized businesses, making it relevant to independent operators as well as larger catering suppliers. Suppliers should have experience and the qualifications needed to provide mobile ice-cream or complementary catering services at public sites. The two-lot structure offers distinct routes to compete: operators focused on ice cream can target the borough-wide existing sites, while catering businesses can focus on Richmond Riverside; suppliers with both capabilities may consider both lots. Bids will be assessed on price, service quality and social value, so businesses should be prepared to demonstrate the quality of their proposed delivery and their contribution to social value alongside competitive pricing.

How relevant is this notice?

Notice Information

Notice Title

Ice Cream and Catering Vending Concessions for London Borough of Richmond upon Thames

Notice Description

The London Borough of Richmond Upon Thames is seeking responses from suitably experienced and qualified Applicants for the provision of mobile ice cream and catering services at designated sites including Richmond Riverside, Richmond Green, Ham Street Car Park and Buccleuch Gardens.

Lot Information

Lot 1 - Provision for Ice Cream Concession Contract

Lot 1 - Provision for Ice Cream Concession Contract at existing sites in the London Borough of Richmond Upon Thames

Options: The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council's absolute discretion. The contract commencement date is 1 April 2027.

Renewal: The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council's absolute discretion. The contract commencement date is 1 April 2027. The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council's absolute discretion. The contract commencement date is 1April 2027.

Lot 2 - Provision for Complementary Catering Concession Contract

Lot 2 - Provision for Complementary Catering Concession Contract at Richmond Riverside

Options: The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council's absolute discretion. The contract commencement date is 1April 2027.

Renewal: The Contract period for Lot 1 is three (3) years with an option to extend for up to 2 (two) further years at the Council's absolute discretion. The contract commencement date is 1 April 2027. The Contract period for Lot 2 is for one (1) year with an option to extend for up to four (4) years in increments of two (2) years at the Council's absolute discretion. The contract commencement date is 1April 2027.

Planning Information

This invitation is part of a Soft Market Testing Exercise (the “SMTE”) on behalf of the London Boroughs of Richmond upon Thames (the “Council”) and relates to the potential packaging and tendering of an upcoming contract for Ice Cream and Catering Services. The aim of this exercise is for the Councils to gain a better understanding of how the supply market operates in relation to the provision of Ice Cream Catering Services and to inform the structure of the ongoing service provision. The exercise will help to inform the scope and processes for securing service delivery in an evolving marketplace. Atamis E-sourcing – all tenders are to be carried out electronically as stipulated by the Procurement Act 2023. The Council uses Atamis as an electronic tendering portal and all interested suppliers are advised to register for an account in order to participate in any upcoming market engagement exercise let by the Council. To register an account on Atamis e-Sourcing, please click on the link: https://lb-wandsworth.my.site.com/ProSpend__eSourcing_Community_Registration?locale=uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ac69
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090734-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
21 Oct 20262 weeks to go
Future Notice Date
17 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Richmond upon Thames
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW1 3BZ
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLI75 Hounslow and Richmond upon Thames
Local Authority
Richmond upon Thames
Electoral Ward
Twickenham Riverside
Westminster Constituency
Twickenham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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