The Suite Refurbishment - Shire House

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ad79-2026-06-04T13:23:12+01:00",
    "date": "2026-06-04T13:23:12+01:00",
    "ocid": "ocds-h6vhtk-06ad79",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-06ad79",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Suite Refurbishment - Shire House",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "mainProcurementCategory": "works",
        "description": "Refurbishment of The Suite - community room based at Shire House. The works were for a redecoration and modernisation of the room which included the installation of new audio and visual equipment. The aim of the works is to make the room more accessible and inclusive for the local community.",
        "lots": [
            {
                "id": "1",
                "description": "Refurbishment of The Suite - contractor commissioned to strip out old fixtures and fittings within the room and replace with new.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "40%"
                        },
                        {
                            "name": "Delivery approach",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Track record",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Social value",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Carbon approach",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The council can extended the overall budget by 15-20% for contingency"
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "description": "170 stacking chairs to replace old furniture which is no longer fit for purpose.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The council has the ability to increase budget by 10-15%"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Suite - Shire House Bodmin"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39100000",
                        "description": "Furniture"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Suite - Shire House Bodmin"
                },
                "relatedLot": "2"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "The contract was awarded without prior publication on the central government portal as the estimated contract value (PS69,000) falls below the threshold requiring mandatory advertisement under the Procurement Act 2023. Accordingly, the procurement was undertaken in line with the Council's Contract Procedure Rules using a proportionate and competitive quotation process. At the point of procurement, the project was at design stage and required progression into delivery to ensure continuity and achievement of agreed programme objectives. Given the value, scope, and relatively low complexity of the works, undertaking a full open procurement process via prior publication was not considered proportionate or necessary to secure value for money. To ensure an appropriate level of competition and demonstrate fairness and transparency, the Council invited three suitably qualified and experienced contractors to submit quotations. This included contractors who had previously been unsuccessful in securing Council work, in order to provide equal opportunity and broaden participation. A detailed and consistent scope of works was prepared and issued to all invited contractors. In addition, the evaluation criteria, scoring matrix, and associated weightings were shared in advance to ensure clarity, transparency, and equal treatment in the preparation of submissions. This approach ensured that all bidders were evaluated on the same basis. Contractors were required to submit their quotations in sealed envelopes addressed for the attention of the Council. Upon receipt, submissions were formally opened by authorised Council representatives, including the Town Clerk, ensuring proper governance and integrity of the process. All submissions were evaluated objectively using the predefined scoring matrix, with consideration given to both quality and cost. The contract was awarded to the contractor achieving the highest overall score, representing the most economically advantageous tender. Following the evaluation process, all unsuccessful bidders were formally notified and offered feedback outlining the reasons their submissions were not selected, further supporting transparency and supplier engagement. The Council is satisfied that this approach delivered a fair, open, and proportionate procurement process, ensured equal treatment of suppliers, maintained appropriate levels of competition, and achieved value for money, in accordance with the principles of the Procurement Act 2023."
    },
    "awards": [
        {
            "id": "052794-2026-1",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-Company Reg No. 04806777",
                    "name": "Classic builders Ltd"
                },
                {
                    "id": "GB-COH-Company Reg No. 6470265",
                    "name": "Strictly tables & chairs"
                },
                {
                    "id": "GB-COH-Company No. 6470265",
                    "name": "Strictly Table and Chairs"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-182706",
            "name": "Bodmin Town Council",
            "identifier": {
                "legalName": "Bodmin Town Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Shire Hall, Mount Folly",
                "locality": "BODMIN",
                "region": "UK",
                "postalCode": "PL302DQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Graham Williams",
                "telephone": "+44 7398156976",
                "email": "graham.williams@bodmin.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.bodmin.gov.uk",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-Company Reg No. 04806777",
            "name": "Classic Builders Ltd",
            "identifier": {
                "legalName": "Classic Builders Ltd",
                "id": "Company Reg No. 04806777",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Estover Close",
                "locality": "Plymouth",
                "region": "UK",
                "postalCode": "PL6 7PL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01752696640"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://Classic-builders.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-Company Reg No. 6470265",
            "name": "Strictly tables & chairs",
            "identifier": {
                "legalName": "Strictly tables & chairs",
                "id": "Company Reg No. 6470265",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sandy Lane",
                "locality": "Shefford",
                "region": "UK",
                "postalCode": "SG17 5QB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01462455938",
                "email": "sales@stac.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://stricklytablesandchairs.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-Company No. 6470265",
            "name": "Strictly Table and Chairs",
            "identifier": {
                "legalName": "Strictly Table and Chairs",
                "id": "Company No. 6470265",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sandy Lane",
                "locality": "Shefford",
                "region": "UK",
                "postalCode": "SG17 5QB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01462455938",
                "email": "sales@stac.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.stricklytablesandchairs.co.uk",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-182707",
            "name": "Bodmin Town Council",
            "identifier": {
                "legalName": "Bodmin Town Council"
            },
            "address": {
                "streetAddress": "Mount Folly Square",
                "locality": "Bodmin",
                "postalCode": "PL31 2DQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7398156976",
                "email": "graham.williams@bodmin.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-182706",
        "name": "Bodmin Town Council"
    },
    "contracts": [
        {
            "id": "052794-2026-1",
            "awardID": "052794-2026-1",
            "status": "active",
            "value": {
                "amount": 68932,
                "currency": "GBP"
            },
            "dateSigned": "2026-04-16T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2
            }
        ]
    },
    "language": "en"
}