WNC Bar and Catering Concessions Contracts - Lot 1 Bar & Alcohol and Lot 2 Christmas Parties

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ade4-2026-06-04T15:47:10+01:00",
    "date": "2026-06-04T15:47:10+01:00",
    "ocid": "ocds-h6vhtk-06ade4",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGDV-8944-CMBP",
            "name": "West Northamptonshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGDV-8944-CMBP"
            },
            "address": {
                "streetAddress": "Angel Street",
                "locality": "Northampton",
                "postalCode": "NN1 1ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF24"
            },
            "contactPoint": {
                "name": "Claire Baker",
                "email": "procurement@westnorthants.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.westnorthants.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGDV-8944-CMBP",
        "name": "West Northamptonshire Council"
    },
    "tender": {
        "id": "WNC00000649",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "WNC Bar and Catering Concessions Contracts - Lot 1 Bar & Alcohol and Lot 2 Christmas Parties",
        "description": "West Northamptonshire Council (WNC) currently operates a Catering Framework for the provision of a bar service and catering for events at its corporate buildings. The Bar and Alcohol and Christmas Parties Lots are to be re-tendered due to the termination of the existing contracts which were previously procured during 2024 under the 'WNC Bar and Catering Framework Agreement_WNC00000395'. The re-tendered contracts for Lot 1 and 2 will sit outside of the existing Framework under two new separate contracts for a period of 24 months + 12 months + 12 months optional extension. Customer requirements are divided into Lots and caterers are encouraged to only bid for the Lots that best suit the service that they provide, although there is no limit to the amount of Lots that caterers can be included on. WNC is seeking a sole caterer to provide food for Christmas Parties (Lot 2) and is also seeking to appoint a sole Contractor to supply alcohol and bar service (Lot 1) as per customer requirements . The successful Contractor must be prepared to work closely with all caterers on the Council's Catering Frameworks. Procurement procedure - The services fall within Concession type services and are 'below' the PA 2023 Concessions Threshold. Optional site visits will take place on Monday, 15/06/2026. Mobilisation Period - Due to the existing contracts terminating on 31/08/2026 a mobilisation period will commence prior to the formal contract start date and will be to discuss menu choices with the successful contractor and to also provide customers with the details of the successful Lot 1 contractor to enable customers to book their events in ready for the commencement of the new contract(s) in September 2026. Please view the Tender pack for the full details.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 307200,
            "amount": 256000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": false,
        "submissionMethodDetails": "https://in-tendhost.co.uk/wnc/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-07-03T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Bar & Alcohol",
                "description": "The Authority is seeking to appoint one Provider for Lot 1 for the provision of alcohol and bar services at events for wedding receptions, Christmas parties and civic events etc. as per the customers requirements. Pleases see the Tender pack for further details. The successful Contractor must be prepared to work closely with all caterers on the Council's Catering Frameworks. The Bar/Alcohol contractor will provide the Council with a 10% commission percentage on sale of alcohol. Appointed Contractors must be committed to actively promoting Council venues in their marketing materials.",
                "status": "active",
                "value": {
                    "amountGross": 184800,
                    "amount": 154000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Potential Suppliers are required to complete the online the Assessment of Suppliers Suitability Questionnaire as part of the assessment of supplier's suitability to perform the contract. The Assessment of Suppliers Suitability Questionnaire is designed to assess Potential Supplier's legal and financial capacity and technical ability to perform the contract and contains several declaration questions which all Potential Suppliers must adhere to, to submit a compliant tender. The Authority has set standard conditions of participation questions which a Potential Supplier must satisfy in order to be awarded the contract and relate to the required level of Insurance cover, Finance (Dun and Bradstreet credit check) and Legal capacity, Technical Ability, experience of Sub-Contractor Management, Health & Safety, Modern Slavery, DBS checks, Personal Licence, Hazard Analysis Critical Control Point, Equality, Business Continuity and GDPR."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 + 12 months"
                },
                "awardCriteria": {
                    "description": "The Award Criteria Questionnaire carries a total weight of 100%. This is split between the following sections on each Lot: Lot 1: Mandatory Quality and Lot Specific Quality: 70% Price: 30% Lot 2: Mandatory Quality and Lot Specific Quality: 70% Price: 30% The scores from these sections for each Lot will be added together and the Potential Supplier with the highest overall score for each Lot will be awarded the contract. The scores for each of these sections will be calculated as per the methodologies described in this document. Please see the Tender pack for the full detailed Award Criteria."
                }
            },
            {
                "id": "2",
                "title": "Christmas Parties",
                "description": "The Authority is seeking a sole caterer to provide food for Christmas Parties (Lot 2). The successful Contractor must be prepared to work closely with all caterers on the Council's Catering Frameworks. The awarded bar contractor will liaise with clients directly to establish the requirements for their event. The awarded Caterer will provide the Council with a 5% commission percentage of the takings for the Christmas Party food. Appointed Contractors must be committed to actively promoting Council venues in their marketing materials.",
                "status": "active",
                "value": {
                    "amountGross": 122400,
                    "amount": 102000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "Potential Suppliers are required to complete the online the Assessment of Suppliers Suitability Questionnaire as part of the assessment of supplier's suitability to perform the contract. The Assessment of Suppliers Suitability Questionnaire is designed to assess Potential Supplier's legal and financial capacity and technical ability to perform the contract and contains several declaration questions which all Potential Suppliers must adhere to, to submit a compliant tender. The Authority has set standard conditions of participation questions which a Potential Supplier must satisfy in order to be awarded the contract and relate to the required level of Insurance cover, Finance (Dun and Bradstreet credit check) and Legal capacity, Technical Ability, experience of Sub-Contractor Management, Health & Safety, Modern Slavery, DBS checks, Personal Licence, Hazard Analysis Critical Control Point, Equality, Business Continuity and GDPR."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 + 12 months"
                },
                "awardCriteria": {
                    "description": "The Award Criteria Questionnaire carries a total weight of 100%. This is split between the following sections on each Lot: Lot 1: Mandatory Quality and Lot Specific Quality: 70% Price: 30% Lot 2: Mandatory Quality and Lot Specific Quality: 70% Price: 30% The scores from these sections for each Lot will be added together and the Potential Supplier with the highest overall score for each Lot will be awarded the contract. The scores for each of these sections will be calculated as per the methodologies described in this document. Please see the Tender pack for the full detailed Award Criteria."
                }
            }
        ],
        "documents": [
            {
                "id": "052966-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052966-2026",
                "datePublished": "2026-06-04T15:47:10+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}