Planning

Route Optimisation Software

TORFAEN COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

05 Jun 2026 at 08:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Torfaen County Borough Council has initiated a procurement process in the planning stage for acquiring route optimisation software. The initiative is aimed at supporting a review and redesign of waste and recycling collection services, following prospective adjustments to tipping procedures for dry recycling. The council, located in Torfaen, United Kingdom, is seeking software solutions that seamlessly integrate with Microsoft systems and any future tablet solutions used in-cab. The current procurement process includes a market engagement notice, inviting suppliers to express interest by 19th June 2026. The final tender is expected to cover IT services in consulting, software development, and support, scheduled to commence from 1st October 2026 and conclude by 26th July 2027.

This tender presents an opportunity for businesses specialising in IT consultancy and software development, particularly those experienced in producing logistics and optimisation software. Ideal candidates would include small to medium-sized enterprises capable of delivering flexible, user-friendly solutions that adhere to the council's specific requirements, such as scenario modelling and customisable collection maps. By participating, businesses can potentially secure a contract valued at £75,000 to £90,000, fostering company growth and deepening their experience in public sector IT services. Additionally, businesses that can offer innovative integration methods or sophisticated data modelling capabilities could stand out in this procurement process.

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Notice Information

Notice Title

Route Optimisation Software

Notice Description

Torfaen County Borough Council is seeking information on route optimisation software to support a review of waste and recycling collection rounds following proposed changes to tipping arrangements for dry recycling. The Council is interested in software solutions that can: - Integrate with Microsoft-based systems and remain compatible with any future in-cab tablet solution - Be used internally to redesign and optimise waste and recycling collection routes

Planning Information

Authority Name and Address Torfaen County Borough Council Postal Address Waste & Recycling, Ty Blaen, Panteg Way, New Inn, Torfaen NP4 0LS For the attention of: Claire Cutforth Telephone: 07889056096 Email: claire.cutforth@torfaen.gov.uk Contract Details Title Preliminary Market Engagement Notice: provision of route optimisation software to support waste and recycling collection service redesign. Description of the goods or services required Torfaen County Borough Council is seeking information on route optimisation software to support a review of waste and recycling collection rounds following proposed changes to tipping arrangements for dry recycling. The Council is interested in software solutions that can: - Integrate with Microsoft-based systems and remain compatible with any future in-cab tablet solution - Be used internally to redesign and optimise waste and recycling collection routes The review is expected to cover: • Refuse Collection (tipped at one location) • Recycling Collection (Dry recycling and food tipped at two separate locations) • Green waste collection (tipped at one location) The solution should be flexible, support future service changes, and allow additional forms or service interactions to be developed if required. The Council would welcome the following information from interested suppliers: • Indicative costs or pricing model • Software specification and key capabilities • Indicative implementation timescales and key requirements Torfaen County Borough Council provides fortnightly residual waste collections, weekly source-separated food and dry recycling collections, and a seasonal green waste collection service. The proposed relocation of dry recycling and food tipping arrangements creates an opportunity to review collection rounds and improve operational efficiency. This notice is intended to inform the market and invite expressions of interest from suppliers able to provide this type of solution. Responses will help the Council understand available options, likely costs, and delivery considerations before any future procurement activity. Specific Requirement The software must: • Have a user-friendly map-based interface • Have the ability to generate balanced rounds based on service and travel times and break times and break locations • Have the ability to model scenarios based on different disposal points and depot locations • Have the ability to select and move properties or streets from one round to another using drag and drop functionality with a map-based interface • Have the ability when properties are moved or parameters changed to show the impact on round times, mileage, number of bins and weight collected and number of tips • Have the ability for a waste professional to successfully complete projects without GIS and scripting knowledge • To be used by council staff as a standalone optimisation solution • Have the ability to model different scenarios such as 4/5 day working and different shift patterns • Have the ability to produce customisable collection round maps colour coded by round directly from the system without third party applications • Be able to produce reports • Have the ability to calculate both number of rounds and number of working hours required for a particular service • Have the ability to consider service specific restrictions relating to health and safety guidelines such as one sided street collections • Have the ability to allow manual modifications for assisted collections and properties with more than one bin • Have the ability to amend logistical parameters for selected properties and areas including performance rates, participation rates and bin weights • Have the ability to view performance statistics on screen at all times which is instantly updated when changes are made • Have the ability to produce round summaries showing working and driving time, distance travelled and waste tonnage by round • Have the ability to work with a mixed vehicle fleet in terms of size, capacity and crew number • Have the ability to include service restriction time windows, this will restrict certain vehicles from specific roads at critical times of the day Be able to import and export data (xml, csv) including round data for use in other applications • Solution must be able to input the council’s specific round data from the councils current ‘Bin System’ which includes property and round based information. This will be supplied in either one of xml or csv. If you would like a discussion first or to express your interest, Telephone: 07889056096 or by email to claire.cutforth@torfaen.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ae4d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053146-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
20 Jul 20262 months to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 26 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TORFAEN COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TORFAEN
Postcode
NP4 0LS
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Torfaen
Electoral Ward
Panteg
Westminster Constituency
Torfaen

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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