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SUPPLY OF LED PRODUCTION LIGHTING

Royal Welsh College of Music and Drama

This public procurement record has 3 releases in its history.

Award

21 Aug 2026 at 10:56

UK7 - Contract Details Notice
Award

16 Jul 2026 at 14:56

UK6 - Contract Award Notice
Tender

05 Jun 2026 at 12:16

UK4 - Tender Notice
Summary of the contracting process

The Royal Welsh College of Music and Drama is procuring LED production lighting equipment to expand its existing inventory, reduce energy consumption and upgrade performance and teaching spaces. The requirement also covers the associated mains and data distribution and cabling needed to use the equipment. The college wants equipment from a range of manufacturers, reflecting the variety found across the professional production-lighting industry and supporting its role as a training institution. The University of South Wales managed the procurement on the college’s behalf, while the Royal Welsh College of Music and Drama is the contracting authority and buyer. Delivery and the related work are in Cardiff, at the college’s Castle Grounds site. This is primarily a goods supply opportunity with associated installation-related distribution and cabling requirements.

The procurement is complete and has been awarded following an open procedure. It was one lot, suitable for small and medium-sized enterprises, with bids assessed on 80% price and 20% quality. Two bids were received, including two from SMEs at the final stage. The tender deadline was 3 July 2026 at 12:00, enquiries closed on 29 June 2026 at 12:00, and the award decision was due by 13 July 2026. ADLIB AUDIO LIMITED was awarded the contract on 16 July 2026 for £206,240.62 excluding VAT (£247,488.74 including VAT). The award contract period runs from 28 July to 31 August 2026, while the signed active contract runs from 13 August to 31 October 2026. Payment is due within 30 days of valid, undisputed invoices.

This procurement indicates demand from a specialist performing-arts training institution for production-grade LED lighting, supporting equipment and the infrastructure needed to distribute mains power and data. Suppliers well placed for comparable requirements would combine a strong range of professional theatre and production-lighting products with practical knowledge of integrating equipment from diverse manufacturers. Capability in mains and data distribution, cabling and the delivery of complete lighting-system solutions would be relevant, alongside the capacity to supply a substantial equipment package and support a performance and teaching environment. The successful route was an open competition assessed mainly on price, with quality also material, so future competitors would need a commercially competitive offer backed by clear technical quality, compatibility and implementation arrangements. The requirement is specific to the college’s production-lighting estate and training use.

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Notice Information

Notice Title

SUPPLY OF LED PRODUCTION LIGHTING

Notice Description

The Royal Welsh College of Music and Drama (RWCMD) is seeking to reduce the energy consumption and upgrade its performance and teaching spaces through the expansion of its LED Production Lighting inventory, and subsequent Mains/Data distribution and cabling. As a training institution, it is important to RWCMD that we maintain a range of equipment from diverse manufacturers reflecting variations as found across the industry for our students to use.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ae98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079804-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31527260 - Lighting systems

31530000 - Parts of lamps and lighting equipment

31712341 - Light-emitting diodes

Notice Value(s)

Tender Value
£208,333 £100K-£500K
Lots Value
£208,333 £100K-£500K
Awards Value
£206,240 £100K-£500K
Contracts Value
£206,240 £100K-£500K

Notice Dates

Publication Date
21 Aug 20265 days ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
Not specified
Award Date
16 Jul 20261 months ago
Contract Period
13 Aug 2026 - 31 Oct 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Welsh College of Music and Drama
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3ER
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

ADLIB AUDIO LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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