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Electronic Patient Records System Contract Extension (VEAT Notification)

Nottinghamshire Healthcare NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

05 Jun 2026 at 14:06

Award Notice
Summary of the contracting process

Nottinghamshire Healthcare NHS Foundation Trust has issued a VEAT notice for the short-term extension of its existing Electronic Patient Records system contract with Access UK Limited. This notice, under Regulation 32(5)(b) of the Public Contract Regulations 2015, informs that the extension aims to ensure continuous operation of the EPR system while a new procurement process is prepared. The extension spans 24 months with an option for an additional 12 months, potentially reaching a total of 3 years, and is vital for patient care at Nottinghamshire Healthcare NHS FT. The procurement stage is currently in the award phase, with the contract having been signed on 5th June 2026. The application of this notice is significant in Nottinghamshire, within the healthcare information systems category.

This procurement presents a stable revenue stream for Access UK Limited but currently does not offer immediate opportunities for new contractors due to its specific focus on continuity of care with an existing supplier. Nevertheless, future procurements related to the new EPR systems expected to commence in Q2 2026 could create opportunities for businesses specialising in healthcare digital solutions. Companies capable of integrating into the London Procurement Partnership Clinical Digital Health Solutions Framework, particularly those providing innovative and robust patient administration systems, will be well-placed to compete when the process opens. This presents a potential growth avenue for businesses looking to establish long-term contracts within the NHS framework.

How relevant is this notice?

Notice Information

Notice Title

Electronic Patient Records System Contract Extension (VEAT Notification)

Notice Description

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).<br/><br/>This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with Access UK Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.<br/><br/>This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). <br/><br/>The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.<br/><br/>The Contracting Authority recognises that the Access UK Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.<br/><br/>The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>PLEASE NOTE: The final signing of the Contract is still to take place.

Lot Information

Lot 1

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with Access UK Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the Access UK Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place.

Procurement Information

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with Access UK Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years.<br/><br/>This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). <br/><br/>The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.<br/><br/>The Contracting Authority recognises that the Access UK Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.<br/><br/>The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.<br/><br/>PLEASE NOTE: The final signing of the Contract is still to take place.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aec8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053367-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48814000 - Medical information systems

48814200 - Patient-administration system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,336,451 £1M-£10M

Notice Dates

Publication Date
5 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Jun 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottinghamshire Healthcare NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG6 9DR
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham
Local Authority
Nottingham
Electoral Ward
Bulwell Forest
Westminster Constituency
Nottingham North and Kimberley

Supplier Information

Number of Suppliers
1
Supplier Name

Access UK LTD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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