Electronic Patient Records System Contract Extension (VEAT Notification)

Notice Information

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Notice Title

Notice Description

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR). This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place.

Lot Information

Lot 1

This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).

This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12-month extension, giving a maximum of 3 years.

This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s).

The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system.

The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.

PLEASE NOTE: The final signing of the Contract is still to take place.

Procurement Information

The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority intends to extend the term of its contract for the provision of an EPR system with The Phoenix Partnership (Leeds) Limited. This contract extension will be for a duration of 24 months with a possible further 12 month extension, giving a maximum of 3 years. This is to ensure continuous operation of the existing EPR system at Nottinghamshire Healthcare NHS FT whilst work is undertaken to procure a new EPR contract(s). The Contracting Authority proposes to undertake a competitive procurement exercise, which is expected to commence Q2 2026 and anticipates contract award by Q4 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the EPR system. The Contracting Authority recognises that the The Phoenix Partnership (Leeds) Limited product is critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier at this stage would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care. The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015. PLEASE NOTE: The final signing of the Contract is still to take place.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06aece
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/053374-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: Award Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48814000 - Medical information systems

48814200 - Patient-administration system

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £863,572 £500K-£1M

Notice Dates

Publication Date: 5 Jun 20262 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 4 Jun 20262 weeks ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Not Specified
Awards Status: Active
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: NOTTINGHAM
Postcode: NG6 9DR
Post Town: Nottingham
Country: England
Major Region (ITL 1): TLF East Midlands (England)
Basic Region (ITL 2): TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3): TLF14 Nottingham
Delivery Location: TLF14 Nottingham
Local Authority: Nottingham
Electoral Ward: Bulwell Forest
Westminster Constituency: Nottingham North and Kimberley

Supplier Information

Number of Suppliers: 1
Supplier Name: THE PHOENIX PARTNERSHIP (LEEDS

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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