Cost Intelligence Software

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06af41-2026-07-06T22:52:53+01:00",
    "date": "2026-07-06T22:52:53+01:00",
    "ocid": "ocds-h6vhtk-06af41",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "053578-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053578-2026",
                "datePublished": "2026-06-08T06:44:28+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-04508773",
            "name": "NATIONAL GRID UK LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04508773"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGTR-4481-CJPQ"
                }
            ],
            "address": {
                "streetAddress": "1-3 Strand",
                "locality": "London",
                "postalCode": "WC2N 5EH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Baljinder Besra",
                "email": "baljinder.besra@nationalgrid.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-04508773",
        "name": "NATIONAL GRID UK LIMITED"
    },
    "tender": {
        "id": "SAP Ariba reference: WS5763820474",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cost Intelligence Software",
        "description": "National Grid is seeking the provision of a groupwide Cost Intelligence digital solution. National Grid Group is planning to invest around PS70 billion over the next five years to scale and strengthen its existing network, ensuring it can meet the needs of customers now and in the future. To support this, National Grid is seeking to establish a new groupwide cost intelligence capability that enables better access to supplier, project and market cost data across the business. A digital solution is required as part of this capability. The solution will focus on Supplier and Market Intelligence and is intended to provide estimating, procurement, commercial and finance users with access to comparable supplier cost data, project final account data and relevant market-based insight. The solution is expected to bring together supplier bid return data, project final account data and relevant market indices into a single digital tool environment. It should enable users to search, query, analyse and compare cost data across relevant dimensions, including asset archetypes, Cost Breakdown Structure items, activities, regions, suppliers and unit rates, where the underlying data structure allows. National Grid requires a user-centred digital capability that provides self-service dashboards, search, analytics and reporting tailored to different user groups. The solution may include AI-enabled analytics, natural language search or conversational query functionality to help users interrogate cost data, generate different types of benchmark insight and surface relevant intelligence more quickly. The solution will leverage a National Grid data lake or other approved data environment, with National Grid retaining ownership and control of its data. The solution should connect to, ingest from or consume data from approved customer data sources, including data lakes, data warehouses, lakehouses, APIs, enterprise systems, structured files or equivalent sources. National Grid is seeking a flexible and scalable solution that can evolve over time as data quality, user adoption and business requirements mature. The solution should support stronger cross-Business Unit comparability, more consistent supplier cost benchmarking, improved estimating confidence and more informed engagement with delivery partners and the wider supply chain. The solution may be delivered through an existing SaaS product, configurable platform, managed digital product, bespoke software build. National Grid is not seeking an advisory-only consultancy service.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Steps will be undertaken in the following order; Stage A - Pre-qualification. Including an assessment of scored and Pass /Fail questions. To be considered for shortlisting, suppliers must successfully pass all pass/fail technical and financial capability questions detailed in the Procurement Specific Questionnaire (PSQ) All compliant, passing submissions will then be scored against the objective selection criteria set out in the PSQ. National Grid will select the top 5 highest-scoring suppliers for Request for Proposal Stage B: Request for Proposal (RFP) 1. Release of the RFP on SAP Ariba. 2. Desktop evaluation of RFP written responses for all criteria; quality, commercial and due diligence fulfilment. 3. National Grid intends to limit the number of suppliers invited to presentation and system demonstration stage to a maximum of 3 suppliers. Suppliers that are not part of the selected three shall be relegated and notified. 4. Following presentations and system demonstrations, suppliers will be ranked from the highest to the lowest in accordance with the objective selection criteria to be set out in the RFP Documents 5. In the event of a tie for the final shortlisted place, the tie-break methodology detailed in the RFP will be applied. 6. National Grid reserves the right to conduct negotiations with at least one or more suppliers, from the top 3 selected. 7. Any negotiation will be intended to seek to, agreement of contractual terms and acceptance of the commercial offer. 8. National Grid may seek BAFO's. BAFO's affect commercial scores only. 9. The scope should not change during negotiations. 10. The Contract Award Criteria will remain fixed during the negotiation period and will not change. 11. Following agreement of contractual Terms & Conditions including the commercial offer; ideally, the successful Tenderer should be confirmed, and award will be placed with the Most Advantageous Tender (MAT). An estimated timeline is provided in the PSQ."
        },
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Interested suppliers will be invited to the competition via SAP Ariba. www.ariba.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-07T23:59:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-24T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Experience",
                            "description": "Range specific questions including case studies to understand suppliers' experience in delivering the scope of services",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Functional/Technical",
                            "description": "Range specific criteria functional and non- functional criteria provisions and system architecture",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "description": "Pricing",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical capability",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commerical",
                            "description": "Pricing",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "technical",
                            "description": "The 'Must Have Requirements' document outlines fundamental technical requirements, suppliers should, at minimum have software that can provide the listed capabilities."
                        },
                        {
                            "type": "economic",
                            "description": "The Prequalification Specific Questionnaire outlines the legal and financial capacity conditions of participation. It is available in SAP Ariba for all suppliers that have already expressed an interest and it will become available to suppliers who now express an interest."
                        },
                        {
                            "type": "technical",
                            "description": "The Technical ability conditions of participation are set out in the Prequalification Specific Questionnaire."
                        },
                        {
                            "description": "Technical capability Financial and legal standing Agreement with NDA Security posture",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-11-24T00:00:00Z",
                    "endDate": "2029-11-23T23:59:59Z",
                    "maxExtentDate": "2031-11-23T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may be extended annually for up to two years. The estimated value of the contract is not known by National Grid. This is because there is usually a wide variance in pricing that is caused by the size, scale and reach of software providers who range from start-ups, Small to Medium Enterprises (SME's) and global companies. Therefore, the estimated price purely consists of the threshold amount in the Procurement Act 2023; Schedule 1; Threshold Amounts; row 6; PS415,440 multiplied by the maximum number of anticipated contract years. No indexation has been applied to the number. Suppliers are expected to provide realistic pricing."
                },
                "value": {
                    "amountGross": 2492640,
                    "amount": 2077200,
                    "currency": "GBP"
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                }
            }
        ],
        "documents": [
            {
                "id": "A-17322",
                "documentType": "biddingDocuments",
                "description": "EOI and Ariba registration must be returned to baljinder.besra@nationalgrid.com",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17322",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "A-17326",
                "documentType": "biddingDocuments",
                "description": "The minimum technical system capabilities that are required for fulfilment of this service.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17326",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "A-17365",
                "documentType": "biddingDocuments",
                "description": "Estimated timeline.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17365",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-18843",
                "documentType": "biddingDocuments",
                "description": "SAP Ariba onboarding form.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-18843",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "063392-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063392-2026",
                "datePublished": "2026-07-06T22:52:53+01:00",
                "format": "text/html"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-07-13T23:59:59+01:00"
        },
        "value": {
            "amountGross": 2492640,
            "amount": 2077200,
            "currency": "GBP"
        },
        "expressionOfInterestDeadline": "2026-07-30T23:59:59+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-24T23:59:59+01:00"
        },
        "contractTerms": {
            "financialTerms": "National Grid prefers 42 days payment terms"
        }
    },
    "language": "en"
}