Planning

Preliminary Market Engagement for Secure Offsite Storage of Records and Records Management Service

REGIONAL BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE

This public procurement record has 1 release in its history.

Planning

08 Jun 2026 at 13:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Regional Business Services Organisation Procurement and Logistics Service, operating from Armagh, United Kingdom, is currently in the planning stage of a public procurement process. This procurement, which targets the services category, involves a preliminary market engagement for the Secure Offsite Storage of Records and Records Management Service for Health and Social Care in Northern Ireland. The procurement method for this initiative is based on a framework agreement. Key dates to note include the deadline for submitting responses to the procurement engagement questionnaire, no later than 15:00 on Monday, 22nd June 2026. Future notice regarding this procurement is expected by 1st September 2026.

This tender represents a growth opportunity for businesses specialising in storage, warehousing, and records management services. Companies with expertise in providing secure offsite storage and associated records management solutions, particularly those familiar with Northern Irish devolved regulations, are well-suited to engage with this procurement process. The engagement offers a strategic opportunity for businesses to establish or strengthen their foothold within the public sector by collaborating with the Health and Social Care authorities in Northern Ireland. Interested suppliers have the prospect of shaping the procurement requirements and participating in future tendering exercises following the initial market engagement responses.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for Secure Offsite Storage of Records and Records Management Service

Notice Description

This is a Preliminary Market Engagement (PME) Notice to inform and seek engagement with potential suppliers for Secure Offsite Storage of Records and Records Management Service for Health and Social Care for Northern Ireland (HSCNI). To this end, BSO Procurement and Logistics Service (PaLS) wish to engage with potential suppliers on behalf of HSCNI to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area Call for Tender (CfT) ref 6338997. All correspondence in relation to this PME will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Monday 22nd June 2026. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

Planning Information

This is a Preliminary Market Engagement (PME) Notice to inform and seek engagement with potential suppliers for Secure Offsite Storage of Records and Records Management Service for Health and Social Care for Northern Ireland (HSCNI). To this end, BSO Procurement and Logistics Service (PaLS) wish to engage with potential suppliers on behalf of HSCNI to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area Call for Tender (CfT) ref 6338997. All correspondence in relation to this PME will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Monday 22nd June 2026. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06afe0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053836-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

79996100 - Records management

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jun 20263 days ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20263 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
REGIONAL BUSINESS SERVICES ORGANISATION PROCUREMENT AND LOGISTICS SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ARMAGH
Postcode
BT61 7PR
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Cathedral
Westminster Constituency
Newry and Armagh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06afe0-2026-06-08T14:31:41+01:00",
    "date": "2026-06-08T14:31:41+01:00",
    "ocid": "ocds-h6vhtk-06afe0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWNJ-1991-NGDW",
            "name": "Regional Business Services Organisation Procurement and Logistics Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWNJ-1991-NGDW"
            },
            "address": {
                "streetAddress": "73 Loughgall Road",
                "locality": "Armagh",
                "postalCode": "BT61 7PR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN07"
            },
            "contactPoint": {
                "email": "Palsarmagh.sourcing@hscni.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWNJ-1991-NGDW",
        "name": "Regional Business Services Organisation Procurement and Logistics Service"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "This is a Preliminary Market Engagement (PME) Notice to inform and seek engagement with potential suppliers for Secure Offsite Storage of Records and Records Management Service for Health and Social Care for Northern Ireland (HSCNI). To this end, BSO Procurement and Logistics Service (PaLS) wish to engage with potential suppliers on behalf of HSCNI to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area Call for Tender (CfT) ref 6338997. All correspondence in relation to this PME will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Monday 22nd June 2026. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.",
                "dueDate": "2026-06-22T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "053836-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053836-2026",
                "datePublished": "2026-06-08T14:31:41+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "6338997",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Preliminary Market Engagement for Secure Offsite Storage of Records and Records Management Service",
        "description": "This is a Preliminary Market Engagement (PME) Notice to inform and seek engagement with potential suppliers for Secure Offsite Storage of Records and Records Management Service for Health and Social Care for Northern Ireland (HSCNI). To this end, BSO Procurement and Logistics Service (PaLS) wish to engage with potential suppliers on behalf of HSCNI to obtain a market view of the potential requirements through a questionnaire. Any interested suppliers are required to submit their response through the eTendersNI secure messaging area Call for Tender (CfT) ref 6338997. All correspondence in relation to this PME will be communicated via the secure eTendersNI messaging area. Suppliers will be required to return answers to the questionnaire and any comments no later than 15:00 on Monday 22nd June 2026. Suppliers should also note that any interest shown does not constitute a commitment to participate in any future tendering exercise.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63121000",
                        "description": "Storage and retrieval services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63121100",
                        "description": "Storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79996100",
                        "description": "Records management"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1,
            "amount": 1,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-09-01T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}