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ID 6318340 - DfC - WaHG - Provision and Delivery of Print Management and Graphic Design Services

The Department for Communities (DfC)

This public procurement record has 1 release in its history.

Tender

08 Jun 2026 at 16:08

UK4 - Tender Notice
Summary of the contracting process

The Department for Communities (DfC) in Northern Ireland is inviting tenders for the provision and delivery of print management and graphic design services. The service, which is crucial for the department's communication efforts, encompasses both printed and digital products to support business operations across various areas. Located in Belfast, the procurement process is being managed by the CPD - Supplies & Services Division, responsible for all central government procurement in Northern Ireland. The tender, identified as ID 6318340, is currently in the tender stage with a submission deadline of 7th July 2026. The contract, valued at approximately £931,000 excluding VAT, will commence on 1st September 2026 and conclude on 31st August 2029, with a possible extension of up to 24 months.

This open procedure tender represents substantial opportunities for businesses specialising in printing, digital printing, and graphic design services. It is ideally suited for firms capable of delivering high-quality printed materials and creating accessible digital content, meeting specific accessibility standards. The estimated contract value, coupled with the request for a contractor to handle the provision and delivery of services both within Northern Ireland and occasionally in Great Britain, offers significant potential for growth to established suppliers. With the emphasis on quality service delivery, experience, and costefficiency, businesses with a robust presence in the printing and digital design industry are well-positioned to compete for this contract.

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Notice Information

Notice Title

ID 6318340 - DfC - WaHG - Provision and Delivery of Print Management and Graphic Design Services

Notice Description

The Department for Communities (the Department) is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the range of benefits and other services available. The Department provides services online and through a network of Jobs & Benefits Offices across Northern Ireland. The provision of printed and digital products is one of the main avenues through which the Department can fulfil this responsibility. The Department uses printed and digital products in various communications and instructions issued both within the Department and externally to benefit claimants. Scope of the Contract The Department requires a single Supplier for the provision and delivery of printed and digital products services on a Call-Off basis to support the operation of a range of business areas within the Department. The contract has 2 main areas: - The Provision and Delivery of Print materials to a specified location within Northern Ireland and on occasion outside of NI, in Great Britain. - The Creation (Graphic Design) and amending of digital products, providing them to the Department in pdf format, including 300dpi full colour Web Accessible pdf format when required. - To be Web Accessible, the product must comply with the Web Content Accessibility Guidelines (WCAG) 2.2 AA accessibility standard (WCAG 2.2); these guidelines are subject to change over time. Suppliers should refer to the Specification Schedule within the Tender Documents for full detail on the requirements of this contract.

Lot Information

Lot 1

Options: The Supplier may be invited to quote for the collation of claim packs prior to their delivery. Some products are currently combined to make a pack which is sent in an envelope to a benefit claimant following delivery (e.g. the MA1 claim form, MA1 notes product, MA1 tables, MA1 BRE envelope are plastic wrapped to form the Maternity Allowance claim pack). The component parts of a claim pack are printed and invoiced separately. Before signing off any additional service, the Supplier, with the assistance of the Buyer, must produce a terms of reference (TOR), and provide a quote for the provision of the claim packs. The TOR and quote must be agreed and approved by the Buyer prior to the commencement of any additional services. The Buyer does not guarantee that any additional services will be required over the contract period, and additional services will only be paid for work carried out as instructed by the Buyer.

Renewal: Following the initial contract period, there is one potential extension period of up to 24 months. The optional extension period will be subject to review and satisfactory performance assessment by the Contracting Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b01b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053933-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

79810000 - Printing services

79811000 - Digital printing services

79820000 - Services related to printing

79822500 - Graphic design services

79823000 - Printing and delivery services

Notice Value(s)

Tender Value
£931,000 £500K-£1M
Lots Value
£931,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jun 20262 months ago
Submission Deadline
7 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Department for Communities (DfC)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7EG
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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