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DfE - FE Colleges - Supply, Delivery and Maintenance of rented self-serve High Street Brand Coffee Machines and Consumables

North West Regional College

This public procurement record has 2 releases in its history.

TenderCancellation

11 Aug 2026 at 11:58

UK12 - Procurement Termination Notice
Tender

09 Jun 2026 at 12:04

UK4 - Tender Notice
Summary of the contracting process

North West Regional College sought a supplier for rented, branded self-service coffee machines and consumables, including supply, delivery, maintenance and servicing. The requirement covered premium bean-to-cup espresso machines with touchscreen displays, dual bean hoppers, hot chocolate and decaffeinated options, and compatibility with fresh-milk fridges. The equipment was intended for further education college sites in Northern Ireland, with delivery in the UK. The procurement was managed through CPD – Supplies & Services Division, Northern Ireland’s central procurement function. The main category was goods, with associated vending-machine equipment and canteen or catering services. This opportunity suited businesses able to provide commercial coffee equipment together with consumables, installation or delivery support, planned maintenance and responsive servicing.

The buyer invited offers through an open procedure, with tenders submitted electronically through the relevant eTendersNI opportunity in English; paper submissions were rejected. The enquiry deadline was 29 June 2026 at 15:00, and the tender submission deadline was 8 July 2026 at 15:00. The intended contract period was 24 August 2026 to 23 August 2028, with options for three further 12-month extensions, potentially lasting until 23 August 2031. The estimated value was £250,000 excluding VAT and £300,000 including VAT. Evaluation was based on 60% price and 40% quality, covering service delivery, implementation and contract management. The procurement reached tender, but was discontinued because the specification contained a manifest error and did not accurately reflect the requirements; the competition was therefore deemed non-viable.

This opportunity was commercially relevant to suppliers combining coffee-machine manufacture, rental or leasing, consumables supply and ongoing technical support. Strong bidders would be able to deploy premium bean-to-cup machines with touchscreen operation, separate bean hoppers, hot-chocolate and decaffeinated selections, and fresh-milk refrigeration. The service model required reliable delivery and implementation across further education college settings, together with preventative maintenance, repairs, servicing and contract management. Suppliers needed the operational capacity to maintain a distributed equipment estate and keep machines supplied with compatible consumables. The requirement was identified as suitable for small and medium-sized enterprises, so established regional specialists, equipment rental firms, catering-service providers and capable SME partnerships could have been well placed to compete. The competition has been discontinued because its specification was materially inaccurate.

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Notice Information

Notice Title

DfE - FE Colleges - Supply, Delivery and Maintenance of rented self-serve High Street Brand Coffee Machines and Consumables

Notice Description

North West Regional College wish to appoint a Supplier to Supply, Maintain and Service Rented Self-Serve branded Coffee, Machine, Milk Fridge and consumables. Each machine must be a premium bean-to-cup espresso machine with a touchscreen display, dual bean hoppers to include hot chocolate and de cafe options with a fresh milk compatibility with fridges.

Lot Information

Lot 1

Renewal: options to extend for three 12-month periods

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b0c4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076164-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

55 - Hotel, restaurant and retail trade services

CPV Codes

42933000 - Vending machines

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
8 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Aug 2026 - 23 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North West Regional College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERRY
Postcode
BT48 7AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0A Derry City and Strabane
Delivery Location
TLN Northern Ireland
Local Authority
Derry City and Strabane
Electoral Ward
Northland
Westminster Constituency
Foyle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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