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Microsoft Licences

GENTOO GROUP LIMITED

This public procurement record has 1 release in its history.

Award

10 Jun 2026 at 10:06

Award Notice
Summary of the contracting process

Gentoo Group Limited, a housing association based in Sunderland, purchased Microsoft licences. The requirement is classified as IT services, covering software, support and related technology services, with the stated purpose of maintaining the organisation’s Microsoft licensing arrangements. Delivery covers locations across England, including the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, the South East and the South West. The procurement relates to a single Microsoft licensing requirement. The selected supplier, Phoenix Software Limited, is based in York and provides the licensing arrangement to Gentoo Group Limited.

The procurement is complete and an active award was made to Phoenix Software Limited for the Microsoft licensing requirement. The contract was signed on 1 April 2026 and has a value of £1,156,708.41. The process used a limited procedure with an award without prior publication of a call for competition. Gentoo Group Limited stated that it continued its Microsoft licences with the existing arrangement for continuity of service. Price was the stated award criterion, and one bid was recorded. The published lot is marked cancelled, while the related award and contract are recorded as active, so the contracting outcome is the active award and signed contract.

This outcome shows established demand from a housing association for a substantial Microsoft licensing arrangement covering operations across England. Suppliers seeking comparable work with Gentoo Group Limited would need a strong capability to supply Microsoft licences at scale, manage licensing continuity and support a geographically distributed organisation. The procurement was handled through a limited, direct award route justified by continuity of service, so evidence of reliable incumbent-style service, account management and uninterrupted licence provision would be commercially relevant. Price was the stated evaluation basis, making competitive licensing rates and transparent commercial terms important. A supplier would also need capacity comparable to a large specialist software provider.

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Notice Information

Notice Title

Microsoft Licences

Notice Description

Purchase of Licences

Procurement Information

For continuity of service - it was agreed to continue our licences with Microsoft

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b167
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054571-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,156,708 £1M-£10M

Notice Dates

Publication Date
10 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Apr 20264 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GENTOO GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XR
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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