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Newcastle Furniture Service - Stock Management and Planning System

NEWCASTLE CITY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

17 Jun 2026 at 15:01

UK2 - Preliminary Market Engagement Notice
Planning

11 Jun 2026 at 15:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Newcastle City Council is currently in the planning phase of procuring a new stock management and planning system for the Newcastle Furniture Service. This initiative falls under the industry category of software package and information systems, and IT services including consulting, software development, Internet, and support, with procurement activities concentrated in Newcastle Upon Tyne, in the UKC22 region of the United Kingdom. Provisional timelines highlight a significant milestone with the submission of all supporting documentation by 17:00 on Friday, 3rd July 2026. Interested parties must register and express interest through the OPEN e-tendering portal, as part of the Council's pre-market engagement exercise designed to refine their digital requirements and commissioning approach based on market feedback.

This tender presents a notable opportunity for software companies and IT service providers, particularly those experienced in developing stock management and planning systems. Small and Medium-sized Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) are especially encouraged to participate, given the suitability criteria in place. This engagement not only serves as an entry point to collaborate with a prominent public authority but also allows businesses to shape future procurement specifications through their input. By engaging early in this process, businesses can position themselves as instrumental partners in enhancing the digital infrastructure of Newcastle's public services, thus fostering significant business growth and credibility within the region.

How relevant is this notice?

Notice Information

Notice Title

Newcastle Furniture Service - Stock Management and Planning System

Notice Description

Newcastle City Council (NCC) is seeking to engage with suppliers to explore suitable software solutions for the Newcastle Furniture Service (NFS). The software is required for the day to day running of the service. This exercise aims to communicate NCC's digital requirements and gather feedback from the market. The insights received will inform the development of the Council's specification and future commissioning approach. Suppliers are encouraged to register their interest as early as possible via the OPEN portal (https://www.open-uk.org/) Project: Newcastle's Furniture Service Stock Management and Planning System Project # OPEN20261277 Please send all correspondence through the portal and contact sophie.hendry@newcastle.gov.uk only if necessary.

Planning Information

Suppliers are encouraged to be registered on both the OPEN e-tendering portal and the Central Digital Platform. The Council is undertaking a pre-market engagement exercise comprising a series of engagement sessions and a questionnaire, which are available via the OPEN portal: https://www.open-uk.org/ Project Title: Newcastle Furniture Service Stock Management and Planning System. Open: Project # OPEN20261277 Suppliers are invited to register their interest as early as possible by submitting correspondence via the OPEN portal, confirming their wish to be considered for an engagement session. Sessions will be allocated on a first-come, first-served basis. All supporting documentation and completed market engagement questionnaires, must be submitted by 5:00pm on Friday 3rd July 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b370
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057282-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20261 months ago
Submission Deadline
Not specified
Future Notice Date
3 Jul 2026Expired
Award Date
Not specified
Contract Period
30 Apr 2027 - 1 May 2027 24 hours
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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