Notice Information
Notice Title
Holiday Activities with Food Schemes Register
Notice Description
Hampshire County Council is seeking to establish a register of suppliers for the provision of funded Holiday Activities and Food Schemes (HAF). Once established the Council will then use the register to secure suitable suppliers to provide Holiday Activities and Food (HAF) schemes across Hampshire. This will replace to the current Holiday Actives with Food Schemes Framework which expires at the end of June 2027 The Holiday Activities and Food (HAF) Programme is a Department for Education (DfE) funded programme designed to deliver healthy free holiday activities for benefits-eligible Free School Meal children across the school holidays. School holidays can be pressure points for some families because of increased costs (e.g. food and childcare) and reduced incomes. For some children that can lead to a holiday experience gap, with children from disadvantaged families: less likely to access organised out-of-school activities; more likely to experience 'unhealthy holidays' in terms of nutrition and physical health; and more likely to experience social isolation. The HAF Programme is targeted towards children and young people who attend school, aged 4-16, in receipt of benefits-related free school meals. The county currently has approximately 37,000 eligible children (subject to change). The Council is looking to work with multiple suppliers to ensure a range of activities in each district and that eligible children can access a local scheme Hampshire County Council require providers to have high regard to safeguarding and all bidders will be required to evidence compliance with robust safeguarding practices. The Local Authority also requires providers to have high regard to access and inclusion and bidders must be able to evidence that they have robust policies and inclusive practice in place.
Planning Information
As set out in the description stage of the notice Hampshire County Council are looking to establish a new register for Holiday Activities with Food Services to replace the current Holiday Activities and Food Framework which is expiring in 2027. As part of establishing a new register, Hampshire County Council would like to invite interested Holiday Activities with Food Suppliers to an online market engagement session to help inform the Council's future commissioning arrangements. The purpose of the session is to; • Engage with suppliers on an updated HAF service specification • Gain feedback on key elements of the service, including; • The type and nature of different 'lots' / services • The provision of food • Payment terms and arrangements • Set out new national procurement requirements and explain the planned procurement process. • Articulate the critical dates for submissions • Identify areas requiring further clarity or answers The session will last up to 90 minutes. The session will start at midday on Tuesday the 10th November and be held via MS Teams. Suppliers wishing to attend should register (if not already registered) on the Council's e-tendering platform, In-tend (https://in-tendhost.co.uk/hampshire/aspx/Home) and 'Express Interest' against the project 'CS28672 Holiday Activities with Food Schemes Register'. Please then complete a questionnaire in the market engagement stage for the project with the name of attendees and their email addresses that invitations can be issued to. Suppliers wishing to attend need to confirm with the Council, via In-tend, by 9:00 on Monday 9th November 2026.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06b3c4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/101872-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
55243000 - Children's holiday-camp services
Notice Value(s)
- Tender Value
- £21,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 28 Oct 20265 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- 11 Jan 20273 months to go
- Award Date
- Not specified
- Contract Period
- 1 Jul 2027 - 30 Jun 2030 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Hampshire County Council
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WINCHESTER
- Postcode
- SO23 8UJ
- Postcode Area
- Southampton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ36 Central Hampshire
- Delivery Location
- Not specified
-
- Local Authority
- Winchester
- Electoral Ward
- St Michael
- Westminster Constituency
- Winchester
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/101872-2026
28th October 2026 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/055556-2026
12th June 2026 - Pipeline notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.