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Pension and Payroll Administration Software Contract

Royal Borough of Windsor & Maidenhead

This public procurement record has 2 releases in its history.

Award

23 Jun 2026 at 10:57

UK6 - Contract Award Notice
Award

12 Jun 2026 at 12:04

UK5 - Transparency Notice
Summary of the contracting process

The Royal Borough of Windsor & Maidenhead has successfully awarded a contract for the provision of Pension and Payroll Administration Software, initiated under the procurement process as a direct award. This contract is catered to pension fund administration services and falls within the services category. The procurement process has been conducted and reached the 'award' stage as of 18th June 2026, with the contracting period set from 4th July 2026 to 3rd July 2031. The contract holds a gross value of £3,584,825 and is designated for the region UKJ11 in the United Kingdom. The contracting authority is classified under sub-central government, leveraging a direct award method justified under the Procurement Act 2023, primarily for technical reasons as cited by the Royal Borough of Windsor & Maidenhead.

This tender presents significant opportunities for technology and software companies, particularly those specialising in pensions and payroll administration systems. Firms that can provide specialised software solutions compatible with existing systems, and that demonstrate reliability and innovation, are well-placed to benefit from such government projects. The engagement with Heywood Limited, an SME, emphasises the opportunity for small-to-medium enterprises to engage with public sector clients and expand their portfolio through secured contracts with government bodies. Businesses aiming for growth in the public sector should consider such opportunities where direct awards are prevalent, ensuring they meet technical compatibility requirements.

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Notice Information

Notice Title

Pension and Payroll Administration Software Contract

Notice Description

Provision of pensions administration software for use by RBWM

Procurement Information

Type of Procedure: Direct Award (without competition) Justification: This direct award is applied under Schedule 5 (7b) of the Procurement Act 2023. "The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where- (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance."

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b3e7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058834-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66523100 - Pension fund administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,987,354 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Jun 20262 months ago
Contract Period
4 Jul 2026 - 3 Jul 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Royal Borough of Windsor & Maidenhead
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDENHEAD
Postcode
SL6 1RF
Postcode Area
Slough
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Windsor and Maidenhead
Electoral Ward
St Mary's
Westminster Constituency
Maidenhead

Supplier Information

Number of Suppliers
1
Supplier Name

HEYWOOD LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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