Planning

Human Resources Information System

LIVERPOOL EXPERIENCE CAMPUS LTD

This public procurement record has 1 release in its history.

Planning

12 Jun 2026 at 14:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Liverpool Experience Campus Ltd, a sub-central government public authority located in Liverpool, is initiating a procurement process for a Human Resources Information System. The process is currently in the planning stage, with a focus on acquiring software packages and information systems in the UKD72 region. The procurement method involves a potential split into two LOTs to cover an end-to-end HR information system and a time and attendance system, providing flexibility in partnership opportunities. Key dates include the deadline to book a pre-engagement meeting by 12pm on 29th June 2026, with meetings scheduled for 1st July and 3rd July 2026. The process aims to evolve into a formal tender, potentially offering a contract lasting up to ten years, from an initial start date of 1st December 2026.

This tender presents substantial opportunities for businesses specialising in software solutions, particularly those focused on HR and time accounting systems. Companies capable of offering comprehensive HR solutions or interoperable systems could benefit from the division into multiple LOTs, allowing broader participation. The engagement sessions provide a chance to influence project specifications and adapt offerings to meet the specific needs of LEX. Well-suited businesses are those that can deliver robust, scalable HR systems either as a sole provider or in collaboration with other suppliers, thereby fostering long-term partnerships with Liverpool Experience Campus Ltd.

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Notice Information

Notice Title

Human Resources Information System

Notice Description

Liverpool Experience Campus (LEX) is looking to engage with suppliers of a human resources information system. Should this requirement proceed to tender, LEX is considering splitting the contract into 2 LOTs of: - LOT 1: End to end HR information system - LOT 2: Time and Attendance system Should the contract be tendered by LEX, suppliers would be invited to apply for one or both LOTs. The system(s) would need to be provided by either one single supplier; or hold interoperability with the appointed supplier of the other LOT. LEX wishes to partner with a supplier and will potentially offer a contract of up to 10 years consisting of an initial 4-year contract with 2 extension options of 3 years per extension option. The estimated value of the contract consists of initial set-up costings over the first 1 to 2 years with ongoing maintenance costs for the duration of the maximum 10 years. Potential suppliers are invited to a virtual one-to-one meeting to discuss your system and offering for one or both of the potential LOTs. These one-to-one meetings are to be pre-booked and will be allocated on a first-come, first-served basis. Meetings will last for 1 hour and are available between 9am and 4pm on Wednesday 1st July 2026 and between 9am and 4pm on Friday 3rd July 2026. Potential suppliers are requested to e-mail procurement@lexliverpool.com with preferred date(s)/time(s) to reserve a time slot. Your time slot will only be confirmed by return of e-mail. The deadline to request a time slot is 12pm on Monday 29th June 2026. LEX may utilise the feedback in the development of a Specification which will form part of any future tender exercise. It is not a mandatory requirement to participate in this engagement exercise. However, it is hugely helpful to LEX if suppliers can participate in order to assist LEX in the shaping of any planned tender process.

Planning Information

Potential suppliers are invited to a virtual one-to-one meeting to discuss your system and offering for one or both of the potential LOTs. These one-to-one meetings are to be pre-booked and will be allocated on a first-come, first-served basis. Meetings will last for 1 hour and are available between 9am and 4pm on Wednesday 1st July 2026 and between 9am and 4pm on Friday 3rd July 2026. Potential suppliers are requested to e-mail procurement@lexliverpool.com with preferred date(s)/time(s) to reserve a time slot. Your time slot will only be confirmed by return of e-mail. The deadline to request a time slot is 12pm on Monday 29th June 2026. LEX may utilise the feedback in the development of a Specification which will form part of any future tender exercise. It is not a mandatory requirement to participate in this engagement exercise. However, it is hugely helpful to LEX if suppliers can participate in order to assist LEX in the shaping of any planned tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b44b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055821-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jun 2026Today
Submission Deadline
Not specified
Future Notice Date
4 Aug 20262 months to go
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LIVERPOOL EXPERIENCE CAMPUS LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 4FP
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD72 Liverpool
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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