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Clacton Town Hall Replacement Boilers and Building Management System

Tendring District Council

This public procurement record has 5 releases in its history.

Award

18 Aug 2026 at 18:12

UK6 - Contract Award Notice
TenderCancellation

18 Aug 2026 at 18:10

UK12 - Procurement Termination Notice
Award

05 Aug 2026 at 18:38

UK6 - Contract Award Notice
TenderUpdate

12 Jun 2026 at 18:24

UK4 - Tender Notice
Tender

12 Jun 2026 at 18:19

UK4 - Tender Notice
Summary of the contracting process

Tendring District Council procured works at Clacton Town Hall to replace two boilers serving the Hercules and Samson boiler houses, install a new building management system (BMS), and provide a 12-month rectification period. The requirement covers boiler supply and heating, ventilation and air-conditioning installation work. Tendring District Council is the buying organisation, with procurement support from Essex County Council through the Essex Procurement Partnership. Delivery is at Clacton Town Hall in Clacton-on-Sea, Essex. The procurement is relevant to mechanical services contractors able to undertake commercial boiler replacement, heating-system installation and BMS works within an occupied or operational public building, including the associated commissioning, integration and remedial support needed after installation.

The procurement reached award stage through a below-threshold open competition with one lot. Eight bids were received and all eight reached the final stage, including eight from SMEs. The deadline for enquiries was 6 July 2026 and the bid deadline was 10 July 2026. Evaluation was weighted 70% price, 20% quality and 10% social value. Olympus Mechanical Services Ltd was awarded the work on 5 August 2026 for £244,525.72 excluding VAT (£293,430.86 including VAT), for a contract period from 24 August to 30 October 2026. A further award to the same supplier was recorded on 18 August 2026 for £269,798.97 excluding VAT (£323,758.76 including VAT), with a period from 31 August to 6 November 2026. The related contract was cancelled on 18 August 2026 because the bid contained an unacceptable alternative option; a contract for the specified solution was to be awarded.

This procurement shows demand from Tendring District Council for integrated commercial heating and building-controls delivery at a civic building, with the requirement structured as a single package rather than separate specialist lots. A credible future competitor would need to combine boiler replacement, mechanical installation and BMS capability, and demonstrate that it can deliver a complete specified solution rather than rely on an alternative the council cannot accept. The evaluation gives price the greatest influence, but quality and social value together account for 30%, so suppliers need a competitive cost base alongside a clear delivery method, reliable technical performance and demonstrable local or wider social-value commitments. The opportunity was suitable for SMEs, indicating that a focused mechanical-services business with sufficient delivery capacity could compete alongside larger contractors.

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Notice Information

Notice Title

Clacton Town Hall Replacement Boilers and Building Management System

Notice Description

Tendring District Council requires replacement boilers at Clacton Town Hall. This contract is for 2x replacement boilers (Hercules and Samson Boiler Houses), a new BMS, and 12 month rectification period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b47e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078733-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

CPV Codes

44621200 - Boilers

45331000 - Heating, ventilation and air-conditioning installation work

Notice Value(s)

Tender Value
£284,000 £100K-£500K
Lots Value
£284,000 £100K-£500K
Awards Value
£514,323 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 months ago
Submission Deadline
10 Jul 2026Expired
Future Notice Date
Not specified
Award Date
5 Aug 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tendring District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CLACTON-ON-SEA
Postcode
CO15 1SE
Postcode Area
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
TLH34 Essex Haven Gateway
Local Authority
Tendring
Electoral Ward
Pier
Westminster Constituency
Clacton

Supplier Information

Number of Suppliers
1
Supplier Name

OLYMPUS MECHANICAL SERVICES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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