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Cloud based academic timetabling system

UNIVERSITY OF GLOUCESTERSHIRE

This public procurement record has 1 release in its history.

Award

13 Jun 2026 at 12:18

Award Notice
Summary of the contracting process

The University of Gloucestershire, based at Park Campus in Cheltenham, conducted a procurement process for a cloud-based academic timetabling system, classified under scheduling and productivity software (CPV code 48330000). The tender, titled "Cloud based academic timetabling system," reached the award stage on 29th May 2026, with the resulting contract awarded using a limited procurement method. This method involved a direct award without prior advertisement due to the proprietary nature of the TimeEdit software, which restricted supply to the original supplier. The contract, valued at £242,921, includes a term of three years with the potential for a twelve-month extension. Although the initial phase of the procurement identified additional related lots, these were subsequently cancelled.

This procurement opportunity primarily benefits large-scale software vendors specialising in niche academic scheduling solutions, exemplified by the award to TimeEdit AB. The direct award indicates limited competition but highlights the importance of offering specialised, intellectual property-rich solutions. Such contracts enable suppliers to secure stable, long-term relationships with educational institutions, enhancing market presence and financial stability. Businesses looking to leverage IP exclusivity or develop niche software offerings for educational institutions may find such procurement processes beneficial for growth and innovation in the education technology sector.

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Notice Information

Notice Title

Cloud based academic timetabling system

Notice Description

Cloud based academic timetabling system, with support

Lot Information

Lot 1

This was following a keyword search via G-Cloud 14

Options: The contract is for a period of 3 years with the option to extend for a further period of 12 months

Procurement Information

The TimeEdit software is proprietary, and for technical/intellectual property reasons, it can only be supplied by one specific economic operator.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b481
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055944-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48330000 - Scheduling and productivity software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£242,921 £100K-£500K

Notice Dates

Publication Date
13 Jun 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 May 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF GLOUCESTERSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL50 2RH
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Park
Westminster Constituency
Cheltenham

Supplier Information

Number of Suppliers
1
Supplier Name

TimeEdit AB

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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