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Estates: Building Management System (BMS) Maintenance

University of St Andrews

This public procurement record has 2 releases in its history.

Award

10 Sep 2026 at 14:35

Award Notice
Tender

15 Jun 2026 at 09:08

Tender Notice
Summary of the contracting process

The University of St Andrews procured a managed maintenance service for its campus Building Management System (BMS), including 24/7/365 on-call reactive support. The system is a Siemens Desigo CC installation with a distributed architecture managed from the university’s data centre. It includes a management server, two distributed servers and two front-end processors, supporting more than 34,000 points across over 100 sites. The requirement is for specialist BMS maintenance and technical building-inspection services (CPV 71631300), delivered across the university’s sites in St Andrews. The university sought a close working relationship with a specialist provider and required tenderers to identify staff who would be involved in delivering the service. The buying organisation was the University of St Andrews, based at its Eden Campus in Guardbridge.

This procurement has been awarded following an open procedure. TESGL Ltd. trading as SSE Energy Solutions was selected for the single lot, and the contract was signed on 7 September 2026. The contract value is £285,276. The planned contract duration is 1,080 days, with two possible 12-month renewals subject to satisfactory performance and mutual agreement. Evaluation placed 20% on price and 80% on quality, covering required and desirable requirements, administration, health and safety, references and sustainability. Five bids were received, including two from SMEs, and all bids were submitted electronically. The procurement required a Siemens Approved Partner and prohibited variant bids. The contract is active, with electronic ordering and payment available and electronic invoicing allowed. A minimum 10-calendar-day standstill period applied before contract entry.

This requirement demonstrates demand from a higher-education estate for a specialist Siemens BMS provider able to maintain a large, distributed Desigo CC environment across many sites. A credible competitor would need Siemens Approved Partner status, technicians capable of supporting management and distributed server infrastructure, and the operational capacity to provide round-the-clock reactive response. Evidence of relevant BMS maintenance delivery, suitable staff qualifications and named personnel would be important. Strong health and safety arrangements, reliable administration, sustainability practice and customer references were material to the award decision, alongside competitive pricing. The scale of the system, with more than 34,000 points, favours providers with established field-service coverage, robust escalation arrangements and experience managing complex estates rather than firms focused only on small standalone controls installations. The university indicated that similar requirements are likely to recur.

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Notice Information

Notice Title

Estates: Building Management System (BMS) Maintenance

Notice Description

The University of St Andrews is seeking tenders from Siemens Approved Partners for a managed maintenance service of the Building Management System (BMS) for the campus, which must include a 24 / 7 / 365 on-call reactive support facility. The university is seeking to build a close working relationship with a specialist BMS maintenance provider. The BMS is a Desigo CC system with a distributed architecture managed within the University Data Centre, consisting of a management server, two distributed servers, and two Front End Processors (FEPs). The system comprises over 34,000 points across over a hundred sites.

Lot Information

Lot 1

The University of St Andrews is seeking tenders from Siemens Approved Partners for a managed maintenance service of the Building Management System (BMS) for the campus, which must include a 24 / 7 / 365 on-call reactive support facility. The university is seeking to build a close working relationship with a specialist BMS maintenance provider. The BMS is a Desigo CC system with a distributed architecture managed within the University Data Centre, consisting of a management server, two distributed servers, and two Front End Processors (FEPs). The system comprises over 34,000 points across over a hundred sites. Full details available in the procurement documents. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Renewal: 2 x 12 months possible subject to satisfactory performance and mutual agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b48f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085949-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71631300 - Technical building-inspection services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£285,276 £100K-£500K

Notice Dates

Publication Date
10 Sep 20261 months ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
It is likely the University will continue to have similar requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of St Andrews
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GUARDBRIDGE
Postcode
KY16 0US
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Tay Bridgehead
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
1
Supplier Name

TESGL Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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