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YSJU Graduation Service ITT

YSJU Graduation Service ITT

This public procurement record has 3 releases in its history.

Award

01 Sep 2026 at 09:25

UK7 - Contract Details Notice
Award

04 Aug 2026 at 10:51

UK6 - Contract Award Notice
Tender

15 Jun 2026 at 10:33

UK4 - Tender Notice
Summary of the contracting process

YSJU Graduation Service ITT covers graduation event services for YSJU Graduation Service ITT, the buying organisation associated with York St John University. The appointed provider supplies academic dress hire, photography and ticketing for graduation ceremonies, with service quality expected to contribute to attendees’ enjoyment of the events. The requirement combines event operations, participant and guest ticket administration, photography and the provision and management of graduation attire. Delivery covers ceremonies in London and York, with activity also associated with York St John University at Lord Mayor’s Walk in York. This is a service contract rather than a goods-only supply, and is suited to businesses able to coordinate several interdependent graduation services through a single managed provision.

The procurement is complete and the contract has been awarded. It used an above-threshold open procedure, with four bids received and three reaching the final stage. One lot was awarded on 3 August 2026 to Graduation Attire for £750,000 gross. The contract was signed on 24 August 2026 and is active, running from 1 March 2027 to 28 February 2030, with two possible one-year extensions up to 28 February 2032. The tender’s stated contract period was 1 September 2026 to 31 August 2029, with a maximum extent to 31 August 2031. Evaluation weighted quality at 70% and price at 30%: capability and creative proposal 40%, pricing and value 30%, account management 10%, reporting 10%, and social and environmental impact 10%.

This award demonstrates a substantial, recurring graduation-services requirement combining academic dress, photography and ticketing for a university’s ceremonies across London and York. A credible future competitor would need to show reliable end-to-end event delivery, with sufficient stock, staffing and operational capacity to manage ceremony peaks, student and guest ticketing, photography logistics and coordination with university contacts. Strong evidence of capability and a creative service proposal are particularly important, alongside named account-management expertise, clear management information and reporting, and demonstrable social and environmental impact. Price and overall value for money remain significant, but quality carries greater weight. The opportunity was marked as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, indicating that appropriately capable specialist providers may compete.

How relevant is this notice?

Notice Information

Notice Title

YSJU Graduation Service ITT

Notice Description

The University is seeking to appoint a suitably qualified provider for Graduation Services. The University requires the provision of academic dress hire, photography, and ticketing for Graduation ceremonies. The first graduation under this contract will be March 2027 in London, followed by November in York. The quality of the successful supplier must provide a product and service that will contribute to the enjoyment of these events.

Lot Information

Lot 1

Renewal: This will be a 3-year contract, with 2 additional 1-year extensions of no more than 5 years in total on provision of excellent service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b4b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082450-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£750,000 £500K-£1M
Contracts Value
£750,000 £500K-£1M

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
3 Aug 20262 months ago
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YSJU Graduation Service ITT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO31 7EX
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York
Local Authority
York
Electoral Ward
Guildhall
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

Graduation Attire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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