Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

YSJU Graduation Service ITT

YSJU Graduation Service ITT

This public procurement record has 2 releases in its history.

Award

04 Aug 2026 at 10:51

UK6 - Contract Award Notice
Tender

15 Jun 2026 at 10:33

UK4 - Tender Notice
Summary of the contracting process

York St John University is procuring graduation services for its ceremonies. The requirement combines academic dress hire, event photography and ticketing, with the supplier expected to provide a reliable product and service that contributes to the enjoyment of the events. The buying organisation is York St John University, based in York. Delivery covers the university’s graduation activity in London and York. This is a public-sector event services contract, including the operational and customer-facing arrangements needed to support graduation ceremonies. The requirement is relevant to providers of academic gown and dress hire, graduation photography, ceremony ticketing, or integrated event services able to coordinate these elements for a university.

The procurement has been awarded, with Graduation Attire selected as the supplier on 3 August 2026; the award remained pending a standstill period ending 13 August 2026. It used a single-lot open procedure. The gross awarded value is £750,000. The contract is scheduled to run from 1 September 2026 to 31 August 2029, with up to two additional one-year extensions and a maximum end date of 31 August 2031, subject to excellent service. Four bids were received and three reached the final stage. Evaluation weighted quality at 70% and price at 30%: capability and creative proposal 40%, pricing and value 30%, account management 10%, reporting 10%, and social and environmental impact 10%.

This award shows a university buying an integrated graduation service rather than a single event input. Competitors will need to combine academic dress hire, professional ceremony photography and ticketing, or demonstrate a dependable delivery model covering all three. Credibility will depend on evidence of capability and creative quality, supported by strong account management and suitable key personnel. Suppliers should also be able to produce clear management information and reporting, demonstrate credible social and environmental impact, and present pricing that offers overall value for money. The opportunity was assessed as suitable for small and medium-sized enterprises and voluntary, community or social enterprises. A future competitor would therefore benefit from a focused university-events offer, practical ceremony delivery experience and evidence against each quality criterion.

How relevant is this notice?

Notice Information

Notice Title

YSJU Graduation Service ITT

Notice Description

The University is seeking to appoint a suitably qualified provider for Graduation Services. The University requires the provision of academic dress hire, photography, and ticketing for Graduation ceremonies. The first graduation under this contract will be March 2027 in London, followed by November in York. The quality of the successful supplier must provide a product and service that will contribute to the enjoyment of these events.

Lot Information

Lot 1

Renewal: This will be a 3-year contract, with 2 additional 1-year extensions of no more than 5 years in total on provision of excellent service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b4b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073531-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
£750,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20263 weeks ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
3 Aug 20263 weeks ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YSJU Graduation Service ITT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
YORK
Postcode
YO31 7EX
Postcode Area
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLE21 York
Local Authority
York
Electoral Ward
Guildhall
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

Graduation Attire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...