Bed Management - North Cumbria Integrated Care

Notice Information

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Notice Title

Bed Management - North Cumbria Integrated Care

Notice Description

North Cumbria Integrated Care NHS Foundation Trust is seeking to procure a comprehensive Bed Management Service covering the supply, management, maintenance and decontamination of hospital beds, mattresses and associated equipment across its acute and community sites. The contract will comprise a fully managed service for a mixed-manufacturer equipment fleet of approximately 2,000 items, including beds, mattresses, trolleys, couches, chairs and cots. The scope of the service is expected to include, but is not limited to: Full fleet management and asset tracking of all in-scope equipment Planned preventative maintenance (PPM) and statutory compliance activity Decontamination and laundry services for mattresses and associated components Provision of on-site technician support for equipment delivery, installation, removal, movement, and fault resolution Management and supply of spare parts and consumables, including hospital acquired damage (HAD) processes Provision of specialist rental equipment, including bariatric and pressure care products Clinical advisory support to Trust staff in relation to bed management and patient care 24/7 customer support and service coordination Provision of management information, reporting and performance monitoring in line with agreed key performance indicators The service will be delivered across multiple acute and community locations, requiring a flexible and responsive operating model capable of supporting a high-volume, multi-site NHS environment. The procurement will seek to appoint a single supplier responsible for the delivery of all elements of the service, with overall accountability for performance, subcontractor management (where applicable), and continuous service improvement.

Planning Information

North Cumbria Integrated Care NHS Foundation Trust is undertaking preliminary market engagement to inform a forthcoming procurement for a comprehensive Bed Management Service across its acute and community sites. The anticipated contract will cover the supply, management, maintenance and decontamination of hospital beds, mattresses and associated equipment. The service is expected to include full fleet management, planned preventative maintenance, decontamination and laundry services, technician support for equipment movements and fault resolution, asset tracking and reporting, provision of spare parts and consumables, and access to clinical advisory support. The existing service manages a fleet of approximately 2,046 items, including beds, mattresses and related equipment, with activity spanning acute and community locations across Cumbria. This engagement seeks to gather market intelligence on supplier capability, capacity and delivery models; approaches to servicing multi-site estates; asset management and reporting systems; decontamination and logistics solutions; and commercial models including pricing structures, contract duration and risk allocation. Suppliers are also invited to provide feedback on procurement routes, including the potential use of frameworks or standalone procurement, and to highlight any innovative approaches that could support service quality, efficiency and sustainability. The information gathered through this exercise will be used to shape the Trust’s procurement strategy and ensure the future contract delivers best value for money while meeting clinical and operational requirements. Participation in this engagement will not confer any advantage in any subsequent procurement process. To express interest and participate in the PME, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06b4d5
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/056113-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME, VCSE
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

33192120 - Hospital beds

50420000 - Repair and maintenance services of medical and surgical equipment

90920000 - Facility related sanitation services

98311100 - Laundry-management services

Notice Value(s)

Tender Value: £1,000,000 £1M-£10M
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 15 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 1 Oct 20264 months to go
Award Date: Not specified
Contract Period: 31 Mar 2027 - 31 Mar 2032 Over 5 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: CARLISLE
Postcode: CA2 7HY
Post Town: Carlisle
Country: England
Major Region (ITL 1): TLD North West (England)
Basic Region (ITL 2): TLD1 Cumbria
Small Region (ITL 3): TLD13 Cumberland
Delivery Location: TLD1 Cumbria
Local Authority: Cumberland
Electoral Ward: Castle
Westminster Constituency: Carlisle

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/056113-2026
15th June 2026 - Preliminary market engagement notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/056110-2026
15th June 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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