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Supply of iPads

AFFINITY LEARNING PARTNERSHIP

This public procurement record has 2 releases in its history.

Award

04 Aug 2026 at 15:49

UK6 - Contract Award Notice
Tender

16 Jun 2026 at 16:18

UK4 - Tender Notice
Summary of the contracting process

Affinity Learning Partnership procured the supply and delivery of Apple iPads and accessories for schools within its trust. The requirement includes providing the devices, coordinating delivery to school locations and carrying out initial configuration where applicable. It supports the trust’s digital learning strategy and covers a bulk order of iPads, with the possibility of further devices and accessories during the contract. The specification concerns tablet computers, including iPad devices with defined storage, screen, processor, connectivity, accessory and warranty requirements. The buyer is Affinity Learning Partnership, based at The De Ferrers Academy in Burton-on-Trent. Delivery is to schools across England within the trust, as directed by the contracting authority.

The procurement is complete and was run as an accelerated open procedure because of urgency. One lot was evaluated on price at 60%, technical compliance at 25%, and delivery and after-sales support at 15%. Twelve bids were received and five reached the final stage. KRCS Group Limited was selected on 8 July 2026 for £324,281 excluding VAT (£389,137 including VAT). The award standstill ended on 13 August 2026. The awarded contract period runs from 1 September 2026 to 1 August 2027, with signature scheduled for 1 September 2026. The requirement includes optional additional purchases during the contract, normally limited to 100 further devices and requiring fulfilment within 14 calendar days. The procurement was suitable for SMEs.

This requirement suits technology suppliers able to source and distribute Apple iPads at education or multi-site organisation scale, while maintaining consistent specification, accessories and warranty provision. A credible competitor would need evidence of comparable tablet supply and delivery contracts, reliable logistics for the initial bulk order and capacity to fulfil ad hoc school orders within two weeks. The evaluation also placed importance on technical compliance, so suppliers should be able to demonstrate device performance, storage, screen, processor, connectivity and accessory conformity, alongside any added value such as enhanced warranty or performance. Ongoing after-sales capability is important, including warranty administration, device replacement and technical support. Legal capacity, financial viability and appropriate insurance arrangements are also relevant.

How relevant is this notice?

Notice Information

Notice Title

Supply of iPads

Notice Description

This contract involves the supply and delivery of Apple iPads and accessories to schools within the Affinity Learning Partnership. The supplier will provide the devices, coordinate delivery, and ensure initial configuration where applicable. The contract supports the trust's digital learning strategy.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. The Contracting Authority reserves the right to purchase additional iPads on an ad hoc basis during the term of the contract, subject to budget availability and operational requirements. These additional purchases will be made under the same pricing, technical specifications, and contractual terms as the initial bulk order of 951 units. This option allows the Trust to meet unforeseen demand, such as: * Increases in pupil numbers; * Expansion of digital learning programmes; * Replacement of damaged or lost devices; * Rollout to new school sites within the Trust. Any additional orders placed under this option must be fulfilled within a maximum of 14 calendar days (2 weeks) from the date of additional orders throughout the one year contract All additional devices must: * Match the agreed technical specification (iPad 11th Gen, 128GB, Wi-Fi, USB-C, etc.); * Be delivered at the same unit price as the original contract; * Include the same accessories and warranty; * Be delivered to school locations as directed by the Contracting Authority. The total number of devices procured under the contract, for any optional purchases, shall not exceed 100 units unless otherwise agreed in writing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b649
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073828-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30213000 - Personal computers

30213200 - Tablet computer

Notice Value(s)

Tender Value
£258,000 £100K-£500K
Lots Value
£258,000 £100K-£500K
Awards Value
£324,281 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20263 weeks ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
Not specified
Award Date
8 Jul 20261 months ago
Contract Period
1 Sep 2026 - 1 Aug 2027 6-12 months
Recurrence
2027-06-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
AFFINITY LEARNING PARTNERSHIP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON ON TRENT
Postcode
DE13 0LL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
East Staffordshire
Electoral Ward
Horninglow & Outwoods
Westminster Constituency
Burton and Uttoxeter

Supplier Information

Number of Suppliers
1
Supplier Name

KRCS GROUP LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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