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Hire of Operated and Non-Operated Plant

Newcastle City Council

This public procurement record has 3 releases in its history.

Award

14 Oct 2026 at 17:12

UK6 - Contract Award Notice
Tender

17 Jun 2026 at 12:27

UK4 - Tender Notice
Planning

17 Jun 2026 at 12:03

UK1 - Pipeline Notice
Summary of the contracting process

Newcastle City Council procured a ranked supplier framework for plant hire, covering equipment with and without an operator. The requirement spans eleven plant categories: backhoe loaders and excavators, tippers, access platforms, skid steers, dumpers, ride-on rollers, bowsers, forklifts, mini-excavators, self-drive access platforms and wood chippers. The plant supports the council’s infrastructure, maintenance and development activities across Newcastle. The framework provides a route for obtaining equipment to meet changing operational needs across council services. The work is plant hire for construction and civil engineering, with related vehicle and equipment maintenance services also classified in the procurement.

The procurement has been awarded following an open competitive procedure, using a closed, ranked framework with no reopening of competition for call-offs. Awards were made on seven categories: J Kelly Plant Hire Ltd for backhoe loaders and excavators; C G Robinson & Sons Ltd for skid steers and tippers; GAP Group Ltd and C G Robinson & Sons Ltd jointly for dumpers, ride-on rollers, bowsers and mini-excavators; and Maxhire Ltd for wood chippers. Each category award is valued at £1 million. The reported framework value is £2 million, and these figures should be read as published rather than added together. Award dates were 14 October 2026. The contract period is 2 November 2026 to 1 November 2028, with two 12-month extensions available. Price carried 70% of the evaluation and quality 30%.

This procurement shows recurring council demand for a broad range of construction and maintenance plant, supplied either with an operator or on a self-drive basis. The eleven distinct categories allow specialist hire businesses to compete for equipment types suited to their fleets; the council marked every category as suitable for small and medium-sized enterprises. The awards also show that supply capability can be relevant at different scales: individual categories went to single suppliers, while several were awarded jointly to two firms. A credible future competitor would need dependable access to the relevant plant, the ability to serve council operations across Newcastle, and reliable fulfilment as operational requirements arise. The scoring placed greater emphasis on price than quality, so competitive pricing alongside evidence of service quality would be important. The plant supports infrastructure, maintenance and development work; suppliers focused on these requirements are the closest fit.

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Notice Information

Notice Title

Hire of Operated and Non-Operated Plant

Notice Description

Newcastle City Council intends to establish a ranked framework of suppliers to support the provision of both operated and non-operated plant hire services. This framework will enable the Council to efficiently procure a range of plant with or without qualified operators, to meet varying operational requirements across its services. Suppliers will be ranked based on the outcome of a competitive tender process, ensuring value for money, quality, and reliability. The framework will provide a flexible and compliant route for commissioning services as required, supporting the Council's ongoing delivery of infrastructure, maintenance, and development activities across the city.

Lot Information

Backhoe Loaders & Excavators

Renewal: 2x 12 month extensions available

Tipper Wagon

Renewal: 2x 12 month extensions available

Access Platforms

Renewal: 2x 12 month extensions available

Skid Steer

Renewal: 2x 12 month extensions available

Dumpers

Renewal: 2x 12 month extensions available

Ride on Rollers

Renewal: 2x 12 month extensions available

Bowsers

Renewal: 2x 12 month extensions available

Forklifts

Renewal: 2x 12 month extensions available

Mini-Excavators

Renewal: 2x 12 month extensions available

Access Platforms Self Drive

Renewal: 2x 12 month extensions available

Wood Chippers

Renewal: 2x 12 month extensions available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b6db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097216-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45500000 - Hire of construction and civil engineering machinery and equipment with operator

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
16 Jul 2026Expired
Future Notice Date
18 Jun 2026Expired
Award Date
14 Oct 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
4
Supplier Names

J KELLY PLANT HIRE LTD

C G ROBINSON & SONS LTD

GAP Group Limited

MAXHIRE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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