Catering Equipment Planned Preventative Maintenance & Repairs

Notice Information

Get alerts for notices like these

Notice Title

Catering Equipment Planned Preventative Maintenance & Repairs

Notice Description

The London Borough of Havering operate a diverse estate of 50 school kitchens, supporting daily meal provision for over 10,000 pupils. The HES School Catering Service intends to commence a procurement exercise for the maintenance and repair of catering equipment across the school estate. The Council requires a contractor capable of delivering a high quality, responsive, and compliant service that ensures all catering equipment remains safe, functional, and efficient. The appointed contractor will be responsible for: * Reactive repairs * Planned preventative maintenance (PPM) * Emergency call outs * Compliance testing (Gas Safe, electrical, refrigeration) * Asset management and condition reporting * Supply and installation of replacement parts * Technical advice and lifecycle planning * Breakdown Repairs Response Times; o Emergency repairs within 4 hours o Urgent repairs same working day if called before 12pm The service must support uninterrupted meal service, maintain statutory compliance, and deliver best value outcomes for the Council. All engineers will need to hold enhanced DBS certification. We are planning a preliminary market engagement session to take place via Teams to support the scoping of this procurement. This session is an integral part of our procurement process and will allow you to have an in-depth discussion on the tender requirements, what we should include or exclude from the service, if there are any innovations in the sector and clarification of any queries related to the procurement process. Contract information: 3 years + additional 12 months Estimated Contract value: c. PS159,176 per annum, PS665,935 total value The session will take place WB 20th July, for approximately one hour. Please contact sarah.hales@havering.gov.uk to express your interest in this session, and the date and time and teams link will be sent.

Planning Information

The engagement process will take place online. The session will take place WB 20th July, for approximately one hour. Please contact sarah.hales@havering.gov.uk to express your interest in this session, and the date and time and teams link will be sent. The tender opportunity will be made available via the Council's e-tendering portal. London Borough of Havering will be using the Atamis Procurement Portal for the Procurement Process: https://lbhavering.my.site.com/s/Welcome

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06b6fe
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/057115-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 50 - Repair and maintenance services
CPV Codes: 50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value: £532,748 £500K-£1M
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 17 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: 19 Jul 20264 weeks to go
Award Date: Not specified
Contract Period: 31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: LONDON BOROUGH OF HAVERING
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: ROMFORD
Postcode: RM1 4BB
Post Town: Romford
Country: England
Major Region (ITL 1): TLI London
Basic Region (ITL 2): TLI5 Outer London - East and North East
Small Region (ITL 3): TLI52 Barking & Dagenham and Havering
Delivery Location: TLI52 Barking & Dagenham and Havering
Local Authority: Havering
Electoral Ward: Marshalls & Rise Park
Westminster Constituency: Romford

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/057115-2026
17th June 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06b6fe-2026-06-17T13:20:40+01:00",
    "date": "2026-06-17T13:20:40+01:00",
    "ocid": "ocds-h6vhtk-06b6fe",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCZG-5314-HWNM",
            "name": "London Borough of Havering",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCZG-5314-HWNM"
            },
            "address": {
                "streetAddress": "Havering Town Hall",
                "locality": "Romford",
                "postalCode": "RM1 4BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI52"
            },
            "contactPoint": {
                "name": "Sarah Hales",
                "email": "sarah.hales@havering.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCZG-5314-HWNM",
        "name": "London Borough of Havering"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The engagement process will take place online. The session will take place WB 20th July, for approximately one hour. Please contact sarah.hales@havering.gov.uk to express your interest in this session, and the date and time and teams link will be sent. The tender opportunity will be made available via the Council's e-tendering portal. London Borough of Havering will be using the Atamis Procurement Portal for the Procurement Process: https://lbhavering.my.site.com/s/Welcome",
                "dueDate": "2026-07-19T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "057115-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057115-2026",
                "datePublished": "2026-06-17T13:20:40+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-06b6fe",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Catering Equipment Planned Preventative Maintenance & Repairs",
        "description": "The London Borough of Havering operate a diverse estate of 50 school kitchens, supporting daily meal provision for over 10,000 pupils. The HES School Catering Service intends to commence a procurement exercise for the maintenance and repair of catering equipment across the school estate. The Council requires a contractor capable of delivering a high quality, responsive, and compliant service that ensures all catering equipment remains safe, functional, and efficient. The appointed contractor will be responsible for: * Reactive repairs * Planned preventative maintenance (PPM) * Emergency call outs * Compliance testing (Gas Safe, electrical, refrigeration) * Asset management and condition reporting * Supply and installation of replacement parts * Technical advice and lifecycle planning * Breakdown Repairs Response Times; o Emergency repairs within 4 hours o Urgent repairs same working day if called before 12pm The service must support uninterrupted meal service, maintain statutory compliance, and deliver best value outcomes for the Council. All engineers will need to hold enhanced DBS certification. We are planning a preliminary market engagement session to take place via Teams to support the scoping of this procurement. This session is an integral part of our procurement process and will allow you to have an in-depth discussion on the tender requirements, what we should include or exclude from the service, if there are any innovations in the sector and clarification of any queries related to the procurement process. Contract information: 3 years + additional 12 months Estimated Contract value: c. PS159,176 per annum, PS665,935 total value The session will take place WB 20th July, for approximately one hour. Please contact sarah.hales@havering.gov.uk to express your interest in this session, and the date and time and teams link will be sent.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50883000",
                        "description": "Repair and maintenance services of catering equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI52",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 665935,
            "amount": 532748,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}