About Town Magazine Production

Notice Information

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Notice Title

About Town Magazine Production

Notice Description

ABOUT TOWN MAGAZINE PRODUCTION As required under our financial regulations, we are currently tendering the production and printing of the Town Council's magazine, About Town, and are inviting quotes for a three year contract to run from March 2027 to November 2029. Contract Details: Production and printing of 9 issues of About Town magazine on a four monthly basis: March, July and November. The expectation is that the cost will be provided for the three-year period with increases in costs linked only to the number of issues produced. This is for Council budgetary purposes. The Town Council retains the right to cancel the contract at any point with no penalties or compensation should the contracted unit price increase during the three year contracted period Printing Requirements: Currently 16,000 copies - 198 x 210mm Landscape folded, stitch 2 wires, trim and pack. The number of copies usually increases slightly each issue as new houses are built, as advised by Royal Mail, so please include in your quote the cost of printing additional copies (per 20). 20pp text on 100gsm gloss plus a 4pp cover on 130gsm gloss, in full colour. To include setting and scans. To provide digital proofs to Editor and one set of printed Epsom proofs to the Town Council Office Design: Assemble and layout the magazine using correct typography, incorporating copy provided, logos and photographs working closely with the Editor of the magazine. Place adverts and supply flat plan to Burgess Hill Council, layout text and pictures supplied, and make fit into relevant sections, add in graphics where appropriate, liaising with the Editor. Create adverts from copy, pictures and logos provided. Check advert artwork supplied. All adverts to be proofed to Burgess Hill Council for final approval by advertisers. Two rounds of author's corrections and reproofing and on final approval supply print ready hi-res PDFs to the printer and low-res PDFs to Burgess Hill Town Council. Liaison with Editor of magazine and agreement to a detailed action plan setting out timetable which managed by the Editor to ensure all deadlines are met. Delivery: To distributor (currently the Royal Mail distribution centre in Rochester) and 1 box of 75 magazines to above address. The above sets out how we produce the magazine currently. Previous editions of the magazine are all available on line on our website http://www.burgesshill.gov.uk/council-its-services/about-town-magazine/ .. However, we are working within clear budgetary restraints and would therefore welcome any suggestions from printers and designer to create a magazine that will stand out from other magazines currently delivered through the doors of Burgess Hill residents. We are very proud of the current About Town publication and are committed to delivering written communications to our residents. Our magazine is unique but we must consider the economic climate we are operating within. We are aware that there are a number of a5 publications delivered which contain a lot of Town Council content. Council have preferred to avoid duplicating the A5 magazines and feel that the existing sizing makes our magazine stand out from the others. If you feel your company would be able to meet the above requirements of our existing magazine, we would like to hear from you. We would also welcome suggestions on alternatives formats to this. Please include recent examples of publications designed and printed by your company and 2 client references. Tenders must be submitted for the attention of Julie Holden, CEO, in a plain sealed envelope marked "Tender" followed by "About Town" sent to Burgess Hill Town Council, 96 Church Walk, Burgess Hill, West Sussex, RH15 9AS. The Town Council does not commit to awarding the tender to the lowest or any bidder. We look forward to receiving a quotation from you by midday on 2 September 2026. Yours sincerely Jennifer O'Grady Head of Community Engagement

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06b708
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/057135-2026
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: UK4 - Tender Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Open
Procurement Method Details: Below threshold - open competition
Tender Suitability: SME, VCSE
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

98 - Other community, social and personal services

CPV Codes

22100000 - Printed books, brochures and leaflets

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value: £40,000 Under £100K
Lots Value: £40,000 Under £100K
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 17 Jun 20261 weeks ago
Submission Deadline: 2 Sep 20263 months to go
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: 1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: BURGESS HILL TOWN COUNCIL
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: BURGESS HILL
Postcode: RH15 9AS
Post Town: Redhill
Country: England
Major Region (ITL 1): TLJ South East (England)
Basic Region (ITL 2): TLJ2 Surrey, East and West Sussex
Small Region (ITL 3): TLJ28 West Sussex (North East)
Delivery Location: Not specified
Local Authority: Mid Sussex
Electoral Ward: Burgess Hill Meeds & Hammonds
Westminster Constituency: Mid Sussex

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/057135-2026
17th June 2026 - Tender notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/Attachment/A-17914
https://www.find-tender.service.gov.uk/Notice/Attachment/A-17916

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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