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Student Occupational Health Platform

CARDIFF UNIVERSITY

This public procurement record has 2 releases in its history.

Tender

13 Aug 2026 at 16:53

UK4 - Tender Notice
Planning

18 Jun 2026 at 15:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff University is procuring a student occupational health platform: a database and operating software system to manage occupational health services. The platform will support management referrals, health screening, immunisation, fitness-to-practise assessments and clinical advice, particularly for students on healthcare, medical and dental programmes who need to participate safely in placements and university activities. It will also support triage of health-screening questionnaires for prospective students and students requiring health surveillance. The associated service handles health screening appointments and vaccinations for around 1,500 first-year students each year and receives around 400 management referrals annually. The work is for Cardiff University’s student occupational health service in Cardiff, within the wider health-services and information-systems categories.

The procurement has reached tender: Cardiff University invited suppliers to submit offers through an open competitive flexible procedure. There is one lot, and electronic submission in English is allowed through the University’s e-tendering portal. The tender deadline is 21 October 2026 at 12 noon. The contract is scheduled to run from 15 January 2027 to 14 January 2029, with renewal options potentially extending it to 14 January 2032. The estimated value is £200,000 excluding VAT, or £240,000 including VAT. Evaluation is weighted 70% for quality and 30% for price. Technical selection requirements are set out in the invitation to tender documents, with options and renewal arrangements also detailed there. The award decision is due by 23 December 2026.

This opportunity suits suppliers providing occupational health management platforms, health-service software, database systems or related information systems. The successful solution will need to support a university student health service handling substantial annual screening, vaccination and referral activity, including workflows for health questionnaires, management referrals, health surveillance, immunisation and fitness-to-practise assessments. Suppliers should be able to demonstrate the technical capability required by the invitation to tender and provide a system that supports clinical advice and safe participation in placements and university activities. The requirement is marked as suitable for small and medium-sized enterprises, so it may suit specialist software providers as well as larger health-technology or information-systems businesses. Relevant experience delivering comparable occupational health or education-sector platforms would place suppliers well for this single-lot competition.

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Notice Information

Notice Title

Student Occupational Health Platform

Notice Description

Cardiff University requires a system designed to manage Occupational Health. Student Occupational Health provides support to all Cardiff University students for management referrals, health screening, immunisation, fitness to practise assessments, and clinical advice to ensure students, particularly those on healthcare, medical, and dental programmes, can safely participate in placements and university activities. The service triages health screening questionnaires from prospective students and those who require health surveillance. Health screening appointments and vaccinations are provided to around 1500 first year students annually. The service receives around 400 management referrals each academic year.

Lot Information

Lot 1

Options: as detailed in the ITT documents

Renewal: as detailed in the ITT documents

Planning Information

Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for a system designed to manage Occupational Health. The purpose of this engagement is to gather insight from the market to help Cardiff University to refine its requirements, to understand the capabilities of potential systems and to inform the procurement process. Student Occupational Health provides support to all Cardiff University students for management referrals, health screening, immunisation, fitness to practise assessments, and clinical advice to ensure students, particularly those on healthcare, medical, and dental programmes, can safely participate in placements and university activities. The service triages health screening questionnaires from prospective students and those who require health surveillance. Health screening appointments and vaccinations are provided to around 1500 first year students annually. The service receives around 400 management referrals each academic year. The objectives for the engagement are: • To establish the level of interest in the tender opportunity • To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. • To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. • To inform the University’s final tender strategy, specification refinement, and commercial model. • To conform with the University’s Cyber Security stance and compatibility with the University’s IT standards and systems. The pre-market engagement event will be held on 1st & 2nd July 2026 via Teams. Suppliers interested in attending the pre-market engagement event must complete and return the registration form via the correspondence function on the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Suppliers will be limited to 2 attendees. The deadline for registering attendance at the event is 12 Noon, 25th June 2026 - Teams invitations will be issued once this deadline has passed. The University reserves the right to reject an application to attend sent after this time. All questions and answers will be published on the e-tendering portal following the pre-market engagement event. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope, service levels, data requirements, performance metrics, and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b851
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077412-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48600000 - Database and operating software package

48800000 - Information systems and servers

85100000 - Health services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
21 Oct 20262 months to go
Future Notice Date
16 Jul 2026Expired
Award Date
Not specified
Contract Period
15 Jan 2027 - 14 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Additional Buyers

Cardiff University

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3AT
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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