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Invitation to Tender for the Cleaning Services Contract at The Bemrose School

The Bemrose School

This public procurement record has 3 releases in its history.

Award

04 Aug 2026 at 16:39

UK6 - Contract Award Notice
Tender

22 Jun 2026 at 19:03

UK4 - Tender Notice
Planning

19 Jun 2026 at 08:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Bemrose School in Derby procured school cleaning services for its primary and secondary school site, serving around 300 primary pupils and 780 secondary pupils. The work covers cleaning classrooms, corridors and other school areas, with services delivered Monday to Friday during term time and on selected school holidays. The school sought consistently high cleaning standards, effective quality assurance, clear communication with school and operational managers, daily contact with its representative, and flexible support for special events and additional work. The requirement includes managing handovers of daily needs and comments, setting staffing levels to maximise completed work, and training and developing the cleaning team. The procurement is for services delivered in Derby.

This open procedure has been completed and awarded. CLEANTEC SERVICES LIMITED was selected on 4 August 2026 for the single lot, at £1,300,000 excluding VAT (£1,560,000 including VAT). The awarded contract period is 17 October 2026 to 16 October 2029, with two optional 12-month extensions and a maximum possible end date of 16 October 2031. Bids had to be submitted by 17 July 2026, with enquiries closing on 10 July and the award period ending on 24 July. Evaluation gave 50% to commercial criteria, covering contract cost and financial narrative, and 50% to qualitative criteria across 14 questions. Twelve bids were received, including six from SMEs.

This award demonstrates a substantial, recurring requirement for a school cleaning contractor able to operate across a large primary and secondary education setting. A credible competitor would need established school or comparable institutional cleaning experience, sufficient trained staff to cover weekday term-time delivery and selected holiday work, and the capacity to adjust staffing for school activities and extra tasks. Strong quality assurance, reliable supervision and documented performance controls would be important, alongside practical systems for daily communication, handling special requirements and maintaining continuity. The buyer also valued proactive partnership rather than price alone, so suppliers should be able to evidence flexible service management, responsive operational leadership, staff training and development, and a clear approach to delivering consistent standards in busy educational premises.

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Notice Information

Notice Title

Invitation to Tender for the Cleaning Services Contract at The Bemrose School

Notice Description

Invitation to tender for the management of cleaning services at The Bemrose School. The Bemrose School is a primary and secondary school with 300 primary pupils and 780 secondary pupils onsite. They became a 3-19 school in September 2014. They are situated about 1 mile west of Derby City Centre. The primary is based in a new fantastic PS4 million purpose-built building. The school has a new build of 21 modern award-winning classrooms and has recently finished a refurbishment program to improve the main building further. Services will take place Mon- Fri during term time and selected school holidays. Aims of the Service and Tender The key aims of the tender are to: SS Provide a high standard of cleaning SS Deliver the cleaning services with consistency - good quality assurance systems in place SS Good communication at local and operations manager level with the School - two-way communication SS Daily interaction with the School representative at each site SS Develop an effective method of handing over any special needs and comments on a daily basis SS A Contractor that adopts a flexible and proactive approach to all School activities. SS Cleaners to work the hours that best suit the needs of the School and maximise the work completed SS A Contractor that operates using the optimum level of staffing. SS Training and development of the teams at the School This does not imply that this is not happening now - these are the aims of the contract. The School work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the School impacts upon the teaching and learning that goes within the School. The School expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

Planning Information

Key Dates: ITT release- Est. W/C 22/6/26 Site walk around-est. 6th July 2026 Bid deadline -est. 17th July

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b895
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073875-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
£1,300,000 £1M-£10M
Awards Value
£1,300,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20263 weeks ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
26 Jun 2026Expired
Award Date
4 Aug 20263 weeks ago
Contract Period
17 Oct 2026 - 16 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Bemrose School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE22 3UH
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Abbey
Westminster Constituency
Derby North

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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