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COV - Cleaning Services at Central Library 2026

Coventry City Council

This public procurement record has 3 releases in its history.

Award

09 Sep 2026 at 10:02

UK7 - Contract Details Notice
Award

12 Aug 2026 at 08:19

UK6 - Contract Award Notice
Tender

19 Jun 2026 at 11:12

UK4 - Tender Notice
Summary of the contracting process

Coventry City Council procured cleaning and sanitation services for the ground-floor toilet facilities at Central Library on Smithford Way, Coventry. The requirement is for a cleaning attendant to maintain these facilities. It is a public-sector services contract managed by the council, with delivery at the central library in Coventry. The previous service was provided by AAFD Services Ltd. The work is a focused facilities-cleaning requirement rather than a wider building-management or construction package. Suppliers operating in commercial, public-sector or library and community-facility cleaning may find the scope relevant, particularly those able to provide reliable on-site attendants and manage service quality in a public-facing environment.

The procurement is complete and has been awarded following an open procedure. Sansum Solutions Group Limited was selected on 12 August 2026 after 19 bids reached the final stage, including 14 from SMEs. Evaluation weighted price at 80% and quality at 20%. The contract was signed on 2 September 2026. Its value is £320,000 excluding VAT and £384,000 including VAT. The contract period runs from 22 October 2026 to 21 October 2028, with one 24-month renewal option extending the maximum term to 21 October 2030. There was one lot. The award had a standstill period ending on 21 August 2026, and the procurement was above the relevant threshold.

This award demonstrates recurring demand from Coventry City Council for dependable, closely managed cleaning attendants in a public library setting. A credible competitor for a future requirement would need practical experience delivering routine toilet and facilities cleaning, enough staffing capacity to maintain consistent cover, and robust supervision of personnel working in a public-facing building. The contract’s quality measures indicate that suppliers must respond to customer-service issues and provide feedback promptly, ensure staff arrive on time, and resolve unplanned absences or no-shows quickly. Businesses able to evidence service continuity, responsive account management, punctual and reliable operatives, and clear performance monitoring would be well placed to compete when this council requirement next returns to market.

How relevant is this notice?

Notice Information

Notice Title

COV - Cleaning Services at Central Library 2026

Notice Description

Coventry City Council have requirements for a cleaning attendant for the toilet facilities on ground floor, Central Library, Smithford Way. The service is currently being provided by AAFD Services Ltd and coming to an end on 21st October 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b8d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085212-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
£320,000 £100K-£500K
Contracts Value
£320,000 £100K-£500K

Notice Dates

Publication Date
9 Sep 20261 months ago
Submission Deadline
23 Jul 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20262 months ago
Contract Period
22 Oct 2026 - 21 Oct 2028 2-3 years
Recurrence
2026-08-13

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5RR
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

Sansum Solutions Group Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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