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COV - Cleaning Services at Central Library 2026

Coventry City Council

This public procurement record has 2 releases in its history.

Award

12 Aug 2026 at 08:19

UK6 - Contract Award Notice
Tender

19 Jun 2026 at 11:12

UK4 - Tender Notice
Summary of the contracting process

Coventry City Council procured cleaning and sanitation services for a cleaning attendant at the ground-floor toilet facilities in Central Library on Smithford Way, Coventry. The requirement is a service contract focused on maintaining these public toilet facilities. The council is the buyer and the work is delivered in Coventry. The procurement covers one service lot and is classified under cleaning services (CPV 90910000) and cleaning and sanitation services (CPV 90900000). The service replaces an existing arrangement provided by AAFD Services Ltd, which was due to end before the new service period. This opportunity is therefore relevant to commercial cleaning businesses able to provide an attendant-led cleaning service in a public library environment.

The procurement is complete and an award is recorded as pending, with Sansum Solutions Group Limited selected on 12 August 2026. The award value is £320,000 excluding VAT and £384,000 including VAT. It used an above-threshold open procedure, evaluated on price weighted at 80% and quality at 20%. The tender deadline was 23 July 2026 at 12:00, and the standstill period ends on 21 August 2026. The contract is scheduled to run from 22 October 2026 to 21 October 2028, with one 24-month renewal option allowing a maximum extension to 21 October 2030. Nineteen bids reached the final stage, including 14 from SMEs. Contract signature was scheduled for 25 August 2026.

This award demonstrates sustained council demand for staffed cleaning services in a high-footfall public building, with a substantial two-year operating requirement and a possible further two-year period. A credible future competitor would need to provide reliable toilet-facility cleaning and attendant cover, maintain consistent quality in a public-facing library, and price competitively because price carried most of the evaluation weighting. Quality still formed a material part of the assessment, so bidders would need to explain robust cleaning methods, supervision, staffing arrangements, service continuity and quality controls. The field attracted 14 SME final-stage bids, showing that the requirement is accessible to smaller cleaning businesses with sufficient operational capacity. Experience delivering dependable public-sector or similarly busy premises services would strengthen a competing offer.

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Notice Information

Notice Title

COV - Cleaning Services at Central Library 2026

Notice Description

Coventry City Council have requirements for a cleaning attendant for the toilet facilities on ground floor, Central Library, Smithford Way. The service is currently being provided by AAFD Services Ltd and coming to an end on 21st October 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b8d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076469-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£320,000 £100K-£500K
Lots Value
£320,000 £100K-£500K
Awards Value
£320,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
23 Jul 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20262 weeks ago
Contract Period
22 Oct 2026 - 21 Oct 2028 2-3 years
Recurrence
2026-08-13

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5RR
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

Sansum Solutions Group Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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