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Door Access Control System

East Midlands Ambulance Service NHS Trust

This public procurement record has 1 release in its history.

Tender

19 Jun 2026 at 11:19

UK4 - Tender Notice
Summary of the contracting process

The East Midlands Ambulance Service NHS Trust has initiated an active tender for the provision of a cloud-based Door Access Control System. This contract aims to replace and extend the existing legacy access systems across all sites managed by the Trust, which is headquartered at Nottingham Business Park. The procurement process is at the tender stage, with significant deadlines including the tender period ending on 20th July 2026, and the award period concluding on 1st September 2026. The project falls under the IT software package category, and the estimated contract value is £150,000 with a gross value of £180,000. The procurement adopts a competitive flexible procedure, inviting suppliers through an open tender process to ensure high standards of security and resilience are met across the Trust's 24/7 operations.

This tender presents lucrative opportunities for businesses specialising in cloud-based IT solutions, particularly those with expertise in secure and compliant access control systems. Businesses with robust experience in meeting high-quality technical and commercial standards will find this project well-suited, as the assessment criteria strongly emphasise technical quality (60%), alongside commercial offers (30%) and social value (10%). Small and medium-sized enterprises with the capacity to integrate cutting-edge technology within the healthcare sector could enhance their growth trajectory by engaging in this competitive tender. The contract term spans three years with potential extensions, providing a stable and sustainable engagement for successful bidders.

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Notice Information

Notice Title

Door Access Control System

Notice Description

This tender notice is for the Provision of a Door Access Control System. 1.22 The Contracting Authority is seeking a cloud-based door access control system. The solution will replace and extend the existing legacy access control across all its sites. As the Contracting Authority operates 24/7, 365 days a year; accordingly, the system must be highly available, secure, resilient and support staff and patient safety, regulatory compliance and flexibility. 1.23 The specification outlines the functional, technical, integration, operational, training and commercial requirements. Full details of the Contracting Authority's requirements are set out in Annex B3 Specification within ITT Section B - Tender Response document.

Lot Information

Lot 1

Renewal: The contract has the option to be extended for a further 2 x 12 months duration, following the initial 3 year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b8dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057957-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20262 months ago
Submission Deadline
20 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Midlands Ambulance Service NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG8 6PY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Bilborough
Westminster Constituency
Nottingham South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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