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Door Access Control System

East Midlands Ambulance Service NHS Trust

This public procurement record has 2 releases in its history.

Award

22 Sep 2026 at 12:47

UK6 - Contract Award Notice
Tender

19 Jun 2026 at 11:19

UK4 - Tender Notice
Summary of the contracting process

East Midlands Ambulance NHS Trust procured a cloud-based door access control system to replace and extend its existing legacy access-control arrangements across all of its sites. The system is intended for a 24/7, 365-day ambulance service, so it must be highly available, secure and resilient, while supporting staff and patient safety, regulatory compliance and operational flexibility. The requirement covers the functional, technical, integration, operational, training and commercial aspects of the solution. It is an IT software package and is classified under CPV 48517000. Delivery is across the Trust’s sites in the United Kingdom. The buyer is East Midlands Ambulance NHS Trust, based in Nottingham. The requirement is suitable for small and medium-sized enterprises and is focused on a complete access-control solution rather than a standalone product supply.

The procurement is complete and I2C Systems Limited was selected for the single lot. The award date was 17 September 2026. The awarded value is £291,155.44 excluding VAT, or £349,386.53 including VAT. The awarded contract period is 1 November 2026 to 31 October 2029, with an option for two further 12-month extensions to 30 October 2031. The procedure was an open competitive flexible procedure. Seven bids reached the final stage, including five from SMEs. Evaluation weighted quality and technical merit at 60%, commercial offer at 30%, and social value and sustainability at 10%. The process included a Procurement Selection Questionnaire, ranking, shortlisting, clarification meetings and software demonstrations. The award was subject to a standstill period ending 1 October 2026, with signature scheduled for 9 October 2026.

This procurement demonstrates sustained demand from an NHS ambulance service for enterprise access-control software that can operate safely and reliably across multiple sites. A credible future competitor would need a cloud-based platform capable of replacing legacy systems while maintaining high availability, strong security and resilience in a 24/7 operational environment. Evidence of effective integration, regulatory compliance, staff and patient safety support, operational flexibility and structured user training would be important. Suppliers should also be prepared to provide a clear technical and functional proposal, demonstrate the software in a clarification meeting, and evidence relevant certifications and trade-standard compliance. The evaluation shows that technical and service quality outweighed price, while social value and sustainability also affected the result. The requirement attracted seven final-stage bids, indicating an established market with substantial SME participation.

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Notice Information

Notice Title

Door Access Control System

Notice Description

Provision of a Door Access Control System. 1.22 The Contracting Authority is seeking a cloud-based door access control system. The solution will replace and extend the existing legacy access control across all its sites. As the Contracting Authority operates 24/7, 365 days a year; accordingly, the system must be highly available, secure, resilient and support staff and patient safety, regulatory compliance and flexibility. 1.23 The specification outlines the functional, technical, integration, operational, training and commercial requirements.

Lot Information

Lot 1

Renewal: The contract has the option to be extended for a further 2 x 12 months duration, following the initial 3 year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b8dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089599-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
£291,155 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20261 months ago
Submission Deadline
20 Jul 2026Expired
Future Notice Date
Not specified
Award Date
17 Sep 20261 months ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Midlands Ambulance Service NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG8 6PY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Bilborough
Westminster Constituency
Nottingham South

Supplier Information

Number of Suppliers
1
Supplier Name

I2C Systems Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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