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Provision of Statutory Estates Compliance Services

FAIRFAX MULTI ACADEMY TRUST

This public procurement record has 4 releases in its history.

TenderUpdate

13 Jul 2026 at 12:24

UK4 - Tender Notice
TenderUpdate

25 Jun 2026 at 12:40

UK4 - Tender Notice
TenderUpdate

22 Jun 2026 at 15:58

UK4 - Tender Notice
Tender

22 Jun 2026 at 15:51

UK4 - Tender Notice
Summary of the contracting process

Fairfax Multi Academy Trust is inviting tenders for the provision of statutory estates compliance services, with a focus on ensuring compliance with legislation, Approved Codes of Practice, and British Standards. The procurement, organised as an open competition below threshold, encompasses five distinct lots covering various safety and compliance services, including fire, electrical, and gas safety, as well as water hygiene and lifting equipment compliance. The contract, valued at £180,000, runs from 1st October 2026 for an initial three-year term with a potential extension of up to two additional years. Interested parties must submit their documentation by the tender submission deadline on 24th July 2026. The procurement activities will be centralised around the UKG region, focusing on repair and maintenance services.

This tender represents a significant opportunity for businesses specialising in compliance and maintenance services to partner with a sub-central government public authority. The contract, split into five lots, invites businesses with expertise in statutory compliance across diverse functions such as fire safety, electrical systems, and water hygiene. Small to medium-sized enterprises (SMEs) with relevant experience, technical competence, and necessary accreditations are particularly encouraged to apply, as the opportunity has been structured to allow SME participation. Firms can benefit from long-term engagement with the potential of contract extensions, provided they deliver consistent performance and maintain all statutory compliance.

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Notice Information

Notice Title

Provision of Statutory Estates Compliance Services

Notice Description

Fairfax Multi Academy Trust (FMAT) is seeking to appoint competent and accredited Contractors to deliver statutory estates compliance services across its academies. The services include the inspection, testing, servicing, certification, and reporting of statutory compliance activities to ensure full compliance with relevant legislation, Approved Codes of Practice, and British Standards. The contract is divided into five Lots: * Lot 1 - Fire Safety Compliance * Lot 2 - Electrical Safety & Compliance * Lot 3 - Water Hygiene & Legionella Control * Lot 4 - Gas, Boilers & Pressure Systems * Lot 5 - Lifting Equipment & LOLER Compliance The Contractor(s) will be required to deliver all services in accordance with statutory requirements, approved service frequencies, and FMAT compliance requirements, with full certification and reporting uploaded to the Trust's compliance management system (HANDSAM). The contract will be for an initial term of three years with the option to extend.

Lot Information

Fire Safety Compliance

This Lot covers the provision of statutory fire safety compliance services across Fairfax Multi Academy Trust sites. Services include inspection, testing, servicing, certification, and reporting of fire safety systems and associated equipment in accordance with relevant legislation, British Standards, and guidance. The scope includes, but is not limited to: - Fire Risk Assessments - Fire alarm inspection and servicing - Fire alarm system testing - Emergency lighting inspection and testing - Fire extinguisher servicing - Fire door inspections - Smoke vent / AOV inspection and testing (where installed) The Contractor shall ensure all fire safety systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.

Options: The contract includes the option for FMAT to extend the initial contract term of three (3) years by up to two (2) additional years. The option to extend will be exercised at FMAT's sole discretion and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, and ongoing operational need. Any extension will be applied under the same terms and conditions as the original contract.

Renewal: The contract will be awarded for an initial term of three (3) years commencing on 1 October 2026 and expiring on 30 September 2029. FMAT reserves the right to extend the contract for a further period of up to two (2) years, taking the maximum contract term to 30 September 2031. Extensions may be applied in increments of up to twelve (12) months and will be subject to satisfactory Contractor performance, continued compliance with statutory requirements, operational requirements, and FMAT approval. FMAT reserves the right not to exercise any extension option.

Electrical Safety & Compliance

This Lot covers the provision of statutory electrical compliance services across Fairfax Multi Academy Trust sites. Services include inspection, testing, servicing, certification, and reporting of electrical systems and installations in accordance with relevant legislation, British Standards, and guidance. The scope includes, but is not limited to: - Fixed Wiring Inspection & Testing (EICR) - Distribution board inspections - RCD testing - Portable Appliance Testing (PAT) - Lightning protection inspection and testing (where installed) The Contractor shall ensure electrical systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.

Options: The contract includes the option for FMAT to extend the initial contract term of three (3) years by up to two (2) additional years. The option to extend will be exercised at FMAT's sole discretion and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, and ongoing operational need. Any extension will be applied under the same terms and conditions as the original contract.

Renewal: The contract will be awarded for an initial term of three (3) years commencing on 1 October 2026 and expiring on 30 September 2029. FMAT reserves the right to extend the contract for a further period of up to two (2) years, taking the maximum contract term to 30 September 2031. Extensions may be applied in increments of up to twelve (12) months and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, operational requirements, and FMAT approval. FMAT reserves the right not to exercise any extension option.

Water Hygiene & Legionella Control

This Lot covers the provision of statutory water hygiene and Legionella control services across Fairfax Multi Academy Trust sites. Services include inspection, monitoring, testing, servicing, and reporting of water systems in accordance with relevant legislation, Approved Codes of Practice, and guidance. The scope includes, but is not limited to: - Legionella risk assessments - Hot and cold-water temperature monitoring - TMV inspection and servicing - Little used outlet flushing - Cold water tank inspection - Cold water tank cleaning and disinfection (risk based) - Legionella sampling and analysis where required The Contractor shall ensure all water systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.

Options: The contract includes the option for FMAT to extend the initial contract term of three (3) years by up to two (2) additional years. The option to extend will be exercised at FMAT's sole discretion and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, and ongoing operational need. Any extension will be applied under the same terms and conditions as the original contract.

Renewal: The contract will be awarded for an initial term of three (3) years commencing on 1 October 2026 and expiring on 30 September 2029. FMAT reserves the right to extend the contract for a further period of up to two (2) years, taking the maximum Contract term to 30 September 2031. Extensions may be applied in increments of up to twelve (12) months and will be subject to satisfactory Contractor performance, continued compliance with statutory requirements, operational requirements, and FMAT approval. FMAT reserves the right not to exercise any extension option.

Gas & Boilers

This Lot covers the provision of statutory gas safety, boiler servicing, and pressure system compliance services across Fairfax Multi Academy Trust sites. Services include inspection, testing, servicing, certification, and reporting of gas systems, boilers, and pressure systems in accordance with relevant legislation, manufacturer guidance, and industry standards. The scope includes, but is not limited to: - Gas safety inspections and certification - Boiler servicing and maintenance - Gas appliance servicing - Gas interlock testing - Flue inspection The Contractor shall ensure all gas and pressure systems are maintained in a safe and compliant condition, with full certification and reporting provided and uploaded to the Trust's compliance management system within required timescales.

Options: The contract includes the option for FMAT to extend the initial contract term of three (3) years by up to two (2) additional years. The option to extend will be exercised at FMAT's sole discretion and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, and ongoing operational need. Any extension will be applied under the same terms and conditions as the original contract.

Renewal: The contract will be awarded for an initial term of three (3) years commencing on 1 October 2026 and expiring on 30 September 2029. FMAT reserves the right to extend the contract for a further period of up to two (2) years, taking the maximum contract term to 30 September 2031. Extensions may be applied in increments of up to twelve (12) months and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, operational requirements, and FMAT approval. FMAT reserves the right not to exercise any extension option.

Lifting Equipment & LOLER Compliance

This Lot covers the provision of statutory lifting equipment and LOLER compliance services across Fairfax Multi Academy Trust sites. Services include inspection, testing, thorough examination, certification and reporting of lifting equipment in accordance with LOLER 1998, associated legislation and relevant guidance. The scope includes, but is not limited to: * Passenger lift inspections and thorough examinations (where installed); * LOLER inspections and statutory examinations; * Hoists and specialist lifting equipment inspections; * Associated certification and reporting. The Contractor shall undertake all statutory inspections, examinations, testing, certification and reporting activities applicable to the awarded Lot. The Contractor shall identify and report defects, non-compliances and recommended remedial actions arising from the delivery of the Services. Maintenance, repairs and remedial works are not automatically included within the scope of this Contract and may be instructed separately by FMAT at its discretion. The Contractor shall ensure that all inspections, examinations and associated certification are completed within the required statutory timescales and in accordance with applicable legislation and industry guidance. Full certification, examination reports and associated compliance documentation shall be provided and uploaded to the Trust's compliance management system (HANDSAM) within the required timescales.

Options: The contract includes the option for FMAT to extend the initial contract term of three (3) years by up to two (2) additional years. The option to extend will be exercised at FMAT's sole discretion and will be subject to satisfactory contractor performance, continued compliance with statutory requirements, and ongoing operational need. Any extension will be applied under the same terms and conditions as the original contract.

Renewal: The contract will be awarded for an initial term of three (3) years commencing on 1 October 2026 and expiring on 30 September 2029. FMAT reserves the right to extend the Contract for a further period of up to two (2) years, taking the maximum Contract term to 30 September 2031. Extensions may be applied in increments of up to twelve (12) months and will be subject to satisfactory Contractor performance, continued compliance with statutory requirements, operational requirements, and FMAT approval. FMAT reserves the right not to exercise any extension option.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ba5d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065570-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

75 - Administration, defence and social security services

CPV Codes

50000000 - Repair and maintenance services

71314100 - Electrical services

71600000 - Technical testing, analysis and consultancy services

71700000 - Monitoring and control services

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jul 20261 months ago
Submission Deadline
24 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FAIRFAX MULTI ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON COLDFIELD
Postcode
B75 7JT
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Sutton Reddicap
Westminster Constituency
Sutton Coldfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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