Provision of Gas Renewal Services - Midsomer Norton Schools Partnership

{
    "tag": [
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    "id": "ocds-h6vhtk-06bbee-2026-07-06T17:05:50+01:00",
    "date": "2026-07-06T17:05:50+01:00",
    "ocid": "ocds-h6vhtk-06bbee",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "James Medforth",
                "email": "james.medforth@phplaw.co.uk",
                "telephone": "+44 01234567890"
            },
            "roles": [
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                "processContactPoint"
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            "roleDetails": "Tender process support"
        },
        {
            "id": "GB-PPON-PTGV-4534-RGYX",
            "name": "Midsomer Norton Schools Partnership",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTGV-4534-RGYX"
            },
            "address": {
                "streetAddress": "Knobsbury Lane, Writhlington",
                "locality": "Radstock",
                "postalCode": "BA3 3NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "name": "Sinead Smith",
                "email": "sinead.smith@esos-energy.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTGV-4534-RGYX",
        "name": "Midsomer Norton Schools Partnership"
    },
    "planning": {
        "noEngagementNoticeRationale": "The Trust did not carry out preliminary market engagement (PME) prior to Tender publication to prepare for this Procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known"
    },
    "tender": {
        "id": "ESOS01.04",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Gas Renewal Services - Midsomer Norton Schools Partnership",
        "description": "This Tender opportunity has been issued by ESOS Energy Ltd on behalf of Midsomer Norton Schools Partnership (\"the Trust\") and Tenderers are invited to Tender for the provision of Gas Renewal Services. The Contractor's gas renewal service will be responsible to secure and implement a new gas supply arrangement for the Trust and it' schools ahead of existing contract end dates, ensuring continuity of supply, compliance with applicable regulations, and transparent, auditable decision-making. The service typically covers coordination of site and meter data, market engagement and quotation management (or support to the Trust's chosen route to market), evaluation and award support, and onboarding/mobilisation with the incoming Contractor. Delivery will be planned around the contract expiry profile for each school and follows a defined sequence of activities from data validation through to contract start and live service commencement. The Contractor should provide a clear timeline, identified dependencies, and named points of contact for both operational delivery and escalation. The Contractor will operate appropriate governance and reporting throughout delivery, including regular status updates (e.g., weekly during active renewal windows), exception reporting for any at-risk sites, and confirmation that all communications and decisions are captured for audit purposes. Delivery must support the Trust's safeguarding, data protection and compliance requirements (including secure handling of site and billing data) and ensure that any third parties involved are clearly declared and managed. Typical performance measures include on-time renewals (before contract end), zero loss of supply incidents, accuracy of meter/site data, successful first-time billing (correct sites, rates and dates), and responsiveness to queries and escalations. The contract start date will be the 1st September 2026 and is to be for a period 12, 24 or 36 months, The actual contract term with the successful supplier will be determined based on which option represents the most economically advantageous outcome / best value for money, having regard to total contract cost, pricing profile, risk, and service delivery considerations",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "09123000",
                        "description": "Natural gas"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 1920000,
            "amount": 1600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "additionalProcurementCategories": [
            "services"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106480&TID100111578&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-24T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-07T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-07T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 1920000,
                    "amount": 1600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Billing, Data & Account Management",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Service Levels & Support",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Switching, Onboarding & Delivery",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lowest Annual Price for the Overall Total of the Supply Point Contracts for either 12, 24 or 36 months",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Contract Value for either 12, 24 or 36 months",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Billing, Data & Account Management",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Service Levels & Support",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "quality",
                            "name": "Switching, Onboarding & Delivery",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Lowest Annual Price for the Overall Total of the Supply Point Contracts for either 12, 24 or 36 months",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Total Number of Individual Supply Points with the Lowest Contract Value for either 12, 24 or 36 months",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, then the Tenderer may be rejected."
                        },
                        {
                            "type": "technical",
                            "description": "The contract examples provided, shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts."
                        },
                        {
                            "type": "economic",
                            "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, then the Tenderer may be rejected."
                        },
                        {
                            "type": "technical",
                            "description": "The contract examples provided, shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The Supplier must hold a current Gas Supply Licence granted by Ofgem in accordance with the Gas Act 1986."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00Z",
                    "endDate": "2027-08-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract term with will be for either 12, 24 or 36 months. The selection will be based on which term offers the lowest annual price for either 12, 24 or 36 months"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "059319-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059319-2026",
                "datePublished": "2026-06-24T11:27:01+01:00",
                "format": "text/html"
            },
            {
                "id": "063370-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063370-2026",
                "datePublished": "2026-07-06T17:05:50+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust.",
        "amendments": [
            {
                "id": "063370-2026",
                "description": "Clarified that the the Supplier must hold a current Gas Supply Licence granted by Ofgem in accordance with the Gas Act 1986, as a condition of participation under stage 1 of the evaluation process."
            }
        ]
    },
    "language": "en"
}