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Penyrheol Comprehensive School ~ Cleaning Tender

Penyrheol Comprehensive School

This public procurement record has 2 releases in its history.

Award

26 Oct 2026 at 11:13

UK6 - Contract Award Notice
Tender

24 Jun 2026 at 12:13

UK4 - Tender Notice
Summary of the contracting process

Penyrheol Comprehensive School appointed a supplier to provide cleaning services at the school in Gorseinon, Swansea. The work covers routine school cleaning and periodic deep cleaning for an English-medium secondary school serving pupils aged 11–16, with a specialist teaching facility for pupils with moderate to severe learning difficulties. The existing service model includes morning, afternoon and evening cleaning, with work completed by 6pm, alongside deep cleaning outside the standard school cleaning weeks. The supplier must deliver the specified cleaning service and provide the contracted hours. The school currently has no daytime cleaning provision, and its existing in-house cleaning team is being replaced by the contracted service.

The procurement is complete and the contract was awarded to A&R Contract Cleaning Specialist Ltd. The award date was 24 September 2026; the contract is scheduled to run from 6 November 2026 to 31 October 2029, with an option to extend by up to three years by mutual agreement, to 31 October 2032. The awarded value is £840,000 gross, equivalent to the stated annual contract value of approximately £140,000. The school used an open competitive flexible procedure. Four bids reached the final stage. Quality carried 70% of the evaluation and price 30%. The contract is fixed-price, with monthly reconciliation of delivered hours against the contracted hours and credits due for any shortfall. The award was pending in the published process data.

The award indicates demand for a substantial, fixed-price cleaning operation in a secondary-school setting, covering routine cleaning and periodic deep cleans, with reliable delivery of contracted hours and service quality. A credible competitor would need a proven record of cleaning secondary schools, sufficient staffing and operational resilience to maintain the service through the school year, and the ability to manage deep-cleaning periods as well as day-to-day delivery. The buyer also expects a robust management structure, regular engagement with school stakeholders and proactive contract management. A strong operational presence in South Wales is preferred to support responsive service and flexibility. The evaluation gave quality considerably more weight than price, so a supplier would need to demonstrate strong service arrangements and effective oversight, alongside a competitive fixed-price offer. SMEs were considered suitable to compete.

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Notice Information

Notice Title

Penyrheol Comprehensive School ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for Penyrheol Comprehensive School. The annual contract value is approximately PS140,000. The initial contract term will be three years, commencing on 1 November 2026 and concluding on 31 October 2029. The contract will operate on a guaranteed performance basis, with the successful Supplier providing a fixed annual contract price. There will be an option to extend the contract for a further period of up to three years by mutual agreement. Penyrheol Comprehensive School is located in Gorseinon, Swansea. It is an English-medium secondary school for pupils aged 11-16, with approximately 870 pupils currently on roll, a capacity of 1,000 pupils, and around 110 members of staff. The school's values include Inclusion, Respect, Aspiration, Belonging and Supporting pupils to achieve their full potential. The school currently employs its own cleaning team. The existing structure comprises one cleaner working in the morning and ten cleaners working during the afternoon and evening, with cleaning completed by 6.00pm. The current service operates for 39 weeks of standard cleaning per annum, supplemented by two weeks of periodic deep cleaning. There is currently no daytime cleaning provision. The school also includes a Specialist Teaching Facility (STF) for pupils with moderate to severe learning difficulties. This contract will be fixed-price in nature, with the successful Supplier required to guarantee both the number of input hours delivered and the quality of the cleaning service provided. Whilst the monthly contract payment will represent one-twelfth of the annual contract value, a monthly reconciliation process will be undertaken to verify actual hours worked against those budgeted within the contract. Where actual hours delivered are lower than those budgeted, the Supplier will be required to provide a credit to the school. This credit will be calculated by dividing the annual contract value by the annual contracted hours to establish a contractual hourly rate, which will then be multiplied by the shortfall in hours delivered. The school is seeking a suitably experienced Supplier with a proven track record of delivering cleaning services within the secondary school sector. Preference will be given to Suppliers with a strong operational presence within South Wales, enabling the provision of responsive contract support, operational resilience and service flexibility throughout the contract term. A robust management structure must be provided to ensure the specification is delivered consistently throughout the contract period. This will include regular engagement with key stakeholders at the school and proactive contract management. Please see PSQ Document for more information.

Lot Information

Lot 1

Renewal: 3+3 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bc07
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/100906-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
£840,000 £500K-£1M
Awards Value
£840,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
24 Sep 20261 months ago
Contract Period
6 Nov 2026 - 31 Oct 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Penyrheol Comprehensive School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA4 4FG
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Gorseinon and Penyrheol
Westminster Constituency
Gower

Supplier Information

Number of Suppliers
1
Supplier Name

A&R Contract Cleaning Specialist Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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