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Property Management Software

GOVERNMENT PROPERTY AGENCY

This public procurement record has 3 releases in its history.

Award

06 Oct 2026 at 15:41

UK7 - Contract Details Notice
Award

30 Jul 2026 at 16:59

UK6 - Contract Award Notice
Award

24 Jun 2026 at 13:06

UK5 - Transparency Notice
Summary of the contracting process

The Government Property Agency procured property and asset management software as a service for its estate-management operations. The requirement covers software licences, ongoing technical support, development work and related property-management services. The software is intended to extend the agency’s existing systems and support management of the central government estate. The service is for use in the United Kingdom. This is a software supply and support requirement rather than a purchase of property or building works.

The procurement is complete and was awarded by direct award to MRI Software Limited. The agency cited the need to maintain continuity with its existing estate-management environment: a supplier change was assessed as technologically incompatible and likely to cause operational difficulties, while migration to an alternative was assessed to take 12 to 24 months. The award was dated 30 July 2026. The signed contract runs from 1 October 2026 to 30 September 2028, with extensions available up to a maximum end date of 28 September 2030. Its stated value is £3,204,194.56 excluding VAT, or £3,845,033.47 including VAT. The agreement sets monthly service measures for incident response and resolution, with service credits linked to performance.

For suppliers competing for similar future work with the Government Property Agency, this award shows demand for an established property and asset management software platform that can operate within a complex government estate-management environment. A credible provider would need to demonstrate compatibility with existing systems, dependable service continuity and the ability to support users and develop the software over time. The service measures indicate a need for responsive operational support, including rapid handling of critical production incidents and timely resolution of defects affecting important functions. Suppliers should be equipped to evidence robust incident management and sustained service performance, as poor performance can trigger service credits. The direct award rationale also makes integration and safe migration capabilities important considerations when the agency next assesses its long-term software solution.

How relevant is this notice?

Notice Information

Notice Title

Property Management Software

Notice Description

The provision of Property Management and Asset Management Software as a Service (SaaS). This includes the supply of software licences, ongoing support, development work and other property management services

Procurement Information

Statutory Justification under Paragraph 7 of Schedule 5 (Procurement Act 2023) This contract concerns the supply of goods (core digital property software) and services (technical system support) which are intended as an essential extension to GPA's existing operations. The GPA has determined that a change in supplier at this stage would result in it receiving goods and services that are fundamentally different from, and technologically incompatible with its existing estate management environment. This incompatibility would result in disproportionate technical difficulties in day-to-day operation and maintenance, and would unacceptably compromise business continuity across the central government estate. Detailed digital and technical assessments demonstrate that a safe and orderly migration to an alternative solution would take between 12 to 24 months to deliver without introducing material operational risk to government operations. This direct award represents a strictly limited, temporary measure to ensure continuity of service while the GPA develops its long term future market solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bc22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094385-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,190,000 £1M-£10M
Contracts Value
£3,204,194 £1M-£10M

Notice Dates

Publication Date
6 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jul 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT PROPERTY AGENCY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 4BJ
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

MRI Software Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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