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Property Management Software

Government Property Agency

This public procurement record has 2 releases in its history.

Award

30 Jul 2026 at 16:59

UK6 - Contract Award Notice
Award

24 Jun 2026 at 13:06

UK5 - Transparency Notice
Summary of the contracting process

The Government Property Agency procured property management and asset management software delivered as Software as a Service. The requirement covers software licences, ongoing technical support, development work and related property management services. The software supports the Agency’s existing estate management operations and the central government estate. The work is delivered across the United Kingdom. The procurement is primarily a software supply and support service, rather than a construction or property management contract. It combines core digital property software with technical system support and associated development and maintenance activity. The buyer is a sub-central government public authority based in Birmingham, with the service supporting its wider operational estate.

This procurement is complete and has been awarded through a direct award to MRI Software Limited. The award date was 30 July 2026. The awarded value is £3,190,000 excluding VAT, or £3,828,000 including VAT. The contract period runs from 12 August 2026 to 11 August 2028, with two possible 12-month extensions giving a maximum end date of 11 August 2030. The award covers one lot. The direct award was justified because changing supplier would create technological incompatibility, disproportionate migration difficulties and risks to business continuity; migration to an alternative was assessed as taking 12 to 24 months. A contract signature milestone was scheduled for 12 August 2026.

For suppliers assessing future government property technology work, this award indicates demand for a mature property and asset management SaaS platform that can operate within an established estate management environment. Credible competitors would need proven software supply capability, secure integration with existing systems, dependable technical support and the capacity to deliver controlled development and maintenance work. Experience supporting large, complex public-sector or estate portfolios would be relevant, particularly where service continuity and migration risk are significant. The requirement also shows that the buyer values compatibility with its existing technology, operational resilience and continuity of support. Suppliers offering replacement platforms would need a convincing migration approach, while incumbent or interoperable technology providers would be better placed to demonstrate low-disruption implementation and long-term service capability.

How relevant is this notice?

Notice Information

Notice Title

Property Management Software

Notice Description

The provision of Property Management and Asset Managment Software as a Service (SaaS). This includes the supply of software licences, ongoing support, development work and other property management services

Procurement Information

Statutory Justification under Paragraph 7 of Schedule 5 (Procurement Act 2023) The Government Property Agency (GPA) is publishing this Transparency Notice to state its intention to make a direct award to the incumbent supplier, MRI Software Limited. This contract concerns the supply of goods (core digital property software) and services (technical system support) which are intended as an essential extension to GPA's existing operations. The GPA has determined that a change in supplier at this stage would result in it receiving goods and services that are fundamentally different from, and technologically incompatible with its existing estate management environment. This incompatibility would result in disproportionate technical difficulties in day-to-day operation and maintenance, and would unacceptably compromise business continuity across the central government estate. Detailed digital and technical assessments demonstrate that a safe and orderly migration to an alternative solution would take between 12 to 24 months to deliver without introducing material operational risk to government operations. This direct award represents a strictly limited, temporary measure to ensure continuity of service while the GPA develops its long term future market solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bc22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072400-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,190,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Jun 20262 months ago
Contract Period
12 Aug 2026 - 11 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Government Property Agency
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 4BJ
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

MRI SOFTWARE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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