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Professional Estate Management Services Framework

National Records of Scotland

This public procurement record has 3 releases in its history.

TenderUpdate

30 Sep 2026 at 14:21

Tender Notice
Tender

22 Sep 2026 at 15:52

Tender Notice
Planning

25 Jun 2026 at 15:05

Planning Notice
Summary of the contracting process

National Records of Scotland is procuring a multi-supplier framework for professional estate management services, for use with partner public bodies including Historic Environment Scotland, the Royal Botanic Garden Edinburgh and National Museums Scotland. The work supports the safe, compliant and functional management of specialist estates and archive facilities, including nationally important historic and protected buildings. Services may include architectural and engineering design, conservation advice, estate and facilities support, surveys, project and construction management, health and safety, fire and water safety, asbestos management, planned maintenance, inspections and compliance support. Services will be delivered across estates in Scotland, including National Records of Scotland’s buildings in Edinburgh and Dumfries and the estates of participating bodies. The framework is intended to provide a shared route for organisations to call off services as needed.

The buyer invited offers through an open procedure, with electronic submission. The procurement is for a framework with up to five suppliers and one lot. The submission deadline was extended to 29 October 2026 at 12:00; the stated tender opening time was 12:30 that day. The tender sets a four-year contract period, with no renewal option. Its estimated value is £4 million. Evaluation weights quality at 70% and cost at 30%. The selection requirements cover professional standing, economic and financial standing, and technical and professional ability, with detailed minimum standards set out in the procurement documents. Bids must be in English and remain valid for 180 days. A further notice is expected in January 2030.

This framework is suited to established estate-management consultancies and multidisciplinary firms able to provide professional technical and design services, including architecture and engineering, alongside specialist advice and surveys. Relevant experience includes conservation-led work on listed or historic buildings and operationally complex heritage environments, as well as facilities serving specialist archive storage. Suppliers may need to cover project and construction management, planned maintenance, condition surveys and inspections, and compliance services spanning health and safety, fire, asbestos and water safety, including legionella. The buyer requires named staff and their qualifications, and selection standards address professional, financial and technical capability. Contractors must also meet service levels, reporting, governance, insurance, health and safety, environmental, sustainability, fair-work and information-security requirements. Community-benefit commitments include employment, apprenticeships, placements and skills development, with particular focus on disabled and disadvantaged workers; subcontracting clauses apply.

How relevant is this notice?

Notice Information

Notice Title

Professional Estate Management Services Framework

Notice Description

National Records of Scotland (NRS) operates across an estate comprising five buildings, four of which are located in Edinburgh (three being Category 'A' listed) and one in Dumfries. The historic and cultural significance of these assets requires the engagement of suppliers with demonstrable expertise in conservation led estates services and operational, specialist archival storage facilities and a clear understanding of the statutory, technical and professional requirements associated with working within protected and sensitive environments. Such services are critical to ensuring that NRS can continue to fulfil its role as custodian of Scotland's records, while maintaining safe, compliant and functional accommodation for collections, staff and, where applicable, members of the public. NRS shares many common estate management challenges and requirements with other Scottish Government sponsored organisations, including Historic Environment Scotland and the Royal Botanic Garden Edinburgh. Each partner organisation is responsible for the stewardship of nationally important, and in many cases listed or protected, operationally specialist buildings, landscapes and collections. These estates require a consistent, high quality and conservation focused approach to professional services, delivered by suppliers with proven experience of working within complex heritage environments. NRS has invited partner organisations to establish a joint Framework Agreement for professional estates services. The framework aims to secure access to a suitably skilled and diverse supply base with specialist technical and conservation expertise, reduce duplication of procurement activity, and provide a compliant, efficient and flexible mechanism through which participating organisations can call off services as required. This collaborative approach is intended to support value for money, improve service quality and resilience, and ensure that all organisations are able to discharge their custodial responsibilities effectively and sustainably over the life of the framework. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety, asbestos surveys and management and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support.

Lot Information

Lot 1

4 yr Multi-supplier Multi-buyer framework to provide access to Professional Estate Management Services. Services that may be called off under the Framework include (but are not limited to): Multi disciplinary technical and design services (including architectural and engineering); Conservation led consultancy for listed and historic buildings; Support to in house estates and facilities teams, including specialist advice and surveys; Project and construction management; Health and safety, fire safety and water safety (including legionella) services; Planned maintenance planning, inspections, condition surveys and compliance support. Please refer to Schedule 1 of the Framework Agreement for the full scope of services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bd4a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092404-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45212350 - Buildings of particular historical or architectural interest

70330000 - Property management services of real estate on a fee or contract basis

71000000 - Architectural, construction, engineering and inspection services

71200000 - Architectural and related services

71210000 - Advisory architectural services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20262 weeks ago
Submission Deadline
22 Oct 20265 days to go
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Notice to be issued January 2030.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Additional Buyers

Historic Environment Scotland

National Museums Scotland

Royal Botanic Garden Edinburgh

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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