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Estate Agency Services for Herefordshire Council's Commercial Estate

Herefordshire Council

This public procurement record has 2 releases in its history.

Tender

22 Sep 2026 at 18:22

UK4 - Tender Notice
Planning

26 Jun 2026 at 12:46

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Herefordshire Council is seeking estate agency and commercial property services for its commercial estate across Herefordshire, excluding retail premises. The appointed supplier will undertake rent reviews, lease renewals, lease re-gearing and other lease events affecting the Council’s commercial properties. It will also market vacant premises and manage the associated letting activity. This is a property and real estate services requirement, covering the Council’s estate rather than residential property or retail agency work. The work is delivered across Herefordshire. The opportunity is suitable for small and medium-sized enterprises, and suppliers whose business combines commercial property advisory work with practical marketing and letting services are likely to be relevant. The requirement may include individual packages of work that continue beyond the overarching agreement.

The procurement has reached tender: Herefordshire Council invited offers through an open procedure. Enquiries had to be submitted by 14 October 2026 at 5pm, and tenders by 21 October 2026 at 5pm. The Council expected to award by 9 November 2026. The contract is scheduled to run from 27 November 2026 to 26 November 2029, with two optional extensions of up to 12 months each, allowing a possible end date of 26 November 2031. Its estimated value is £250,000 over the full term including extensions; the maximum spend is £450,000, with figures stated excluding VAT, and £540,000 including VAT. Evaluation is weighted 63% quality, 12% social value and 25% price. Electronic submission in English is allowed.

This opportunity suits commercial estate agents, chartered surveyors and property consultancies able to manage the full range of lease events across a public-sector commercial property portfolio. Relevant capability includes carrying out rent reviews, negotiating lease renewals, re-gearing leases and advising on other lease changes, alongside marketing vacant premises and securing lettings in Herefordshire. Suppliers will need the capacity to respond to varying service requirements and manage separate packages of work, including work that may continue beyond the main agreement. Experience handling commercial property and delivering clear advice, negotiations, marketing and letting activity will be important. The tender gives quality and social value a substantially greater combined weighting than price, so bidders should be able to demonstrate a robust service approach and meaningful social value commitments. The stated scope excludes retail premises.

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Notice Information

Notice Title

Estate Agency Services for Herefordshire Council's Commercial Estate

Notice Description

This tender is for a supplier to undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail). Additionally, the Supplier will be required to undertake the marketing and associated letting of vacant premises across Herefordshire. The estimated value of this contract is expected to be in the region of PS250,000 over the full term (including any extension options), however, the actual value will be subject to the service need and the supplier's performance. The maximum spend under this contract will not exceed PS450,000. The contract term is for 3 years with the option for up to two extensions of up to 12 months each (3+1+1). Individual packages of work issued under the contract may extend beyond the life of the overarching agreement.

Lot Information

Lot 1

Renewal: Two optional extensions of up to 12 months each.

Planning Information

Herefordshire Council has published this market engagement activity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity. To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06be24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089866-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
21 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 Nov 2026 - 26 Nov 2029 3-4 years
Recurrence
2031-07-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Herefordshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Postcode Area
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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