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Lift Maintenance, Repairs and Installations (Housing)

WESTMINSTER CITY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

29 Jun 2026 at 14:44

UK2 - Preliminary Market Engagement Notice
Planning

29 Jun 2026 at 13:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Westminster City Council, located at 64 Victoria Street, London, is entering the planning stage for their forthcoming Lift Maintenance, Repairs, and Installations contract, as part of a strategic approach to enhance housing facilities. The industry category falls under repair and maintenance services, with specific focus on electrical and mechanical building installations. The process is currently in the planning update stage with key dates including a due date for engagement responses by 15th July 2026. This procurement is part of Tranche 2 under a multi-tranche programme and will replace existing contracts expiring in June 2027, with the new contract expected to commence on 1st July 2027 and extend until 30th June 2030, with potential for renewal until 2032.

This tender presents significant opportunities for businesses specialising in lift maintenance and installation services, particularly those proficient in Planned Preventative Maintenance, emergency responses, and lift modernisation. As the project spans approximately 374 lift assets across a varied portfolio of residential properties, it offers growth potential for Small and Medium Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs). The value of this opportunity is substantial, projected between approximately £9.2 million and £11 million. Companies with experience in delivering high-standard maintenance services and compliance with technical and statutory requirements will find this an attractive and substantial project to augment their business portfolios.

How relevant is this notice?

Notice Information

Notice Title

Lift Maintenance, Repairs and Installations (Housing)

Notice Description

Westminster City Council is undertaking a comprehensive re-procurement programme for its housing repairs, maintenance and works contracts, currently delivered through a portfolio of Term Partnering Contracts (TPCs). The programme forms part of the Council's wider strategic approach to the management, maintenance and improvement of its housing portfolio and is being delivered through a multi-tranche procurement programme supported by a Strategic Alliance model. The Council manages approximately 21,000 homes across the City, including a significant number of high-rise residential buildings, listed properties and buildings located within conservation areas. As part of Tranche 2 of the programme, the Council intends to procure a new borough-wide contract for Lift Maintenance, Repairs and Installations to replace the existing arrangement, which is due to expire in June 2027. The Council's housing portfolio currently includes approximately 374 lift assets located across a diverse range of residential buildings, comprising a mixture of lift types, ages, manufacturers and technologies. The proposed contract is expected to include the inspection, maintenance, servicing, repair, replacement, refurbishment and installation of passenger lift assets across the Council's housing portfolio. More specifically, the new contract scope is anticipated to encompass the following: - Planned Preventative Maintenance (PPM) and routine servicing of lift assets; - 24-hour, 365-day emergency breakdown and passenger entrapment response services; - Reactive repairs and fault rectification; - Major repairs, component replacement and lifecycle renewal works; - Lift modernisation, refurbishment and full replacement projects; - Installation of new lift equipment where required within existing housing assets; - Supplementary inspections, testing, certification and statutory compliance activities; - Management of lift monitoring and diagnostic systems; - Maintenance of asset records, compliance documentation and associated technical information; and - Associated minor works necessary to support the safe and effective operation of lift installations. The estimated contract value stated in this Notice is indicative only and will be finalised prior to any Tender Notice being published.

Planning Information

The primary purpose of this PME is to raise awareness of the forthcoming contract opportunity, stimulate supplier interest, as well as maximise market participation and competition. The Council is also seeking feedback to inform the development of its procurement strategy and term brief requirements. In particular, the Council wishes to consult the market on: - The proposed scope of services and overall contract requirements. - The proportionality, relevance and deliverability of the proposed minimum technical, competency, training, social value and sustainability requirements. - The proposed procurement approach, namely the award of a single borough-wide contract using the Open Procedure; and - Any other technical, operational, commercial or mobilisation considerations, including those associated with potential TUPE implications and the transition from the incumbent arrangements. The Council welcomes participation from all interested suppliers capable of delivering services of this nature and encourages respondents to provide constructive feedback to help shape the final procurement strategy and future service model. Interested suppliers are invited to complete a Request for Information (RFI) Questionnaire and return it via the Council’s electronic tendering portal (Jaggaer) no later than 12:00 noon on Wednesday 15th July 2026. All communications, including expressions of interest and general queries, relating to this PME Notice shall take place exclusively via the Council’s electronic tendering portal. Information and instructions on how to register and access Jaggaer can be found in the following link: https://wcc.ukp.app.jaggaer.com/go/35246942019F13CC755B The Council does not bind itself to running a procurement, or awarding any resultant contract(s), following the conclusion of this PME.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bf32
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060870-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42416100 - Lifts

45313100 - Lift installation work

50000000 - Repair and maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£9,214,932 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Sep 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2027 - 30 Jun 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI3 Inner London - West
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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