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SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets

Scottish Prison Service

This public procurement record has 3 releases in its history.

TenderUpdate

26 Aug 2026 at 12:32

Tender Notice
Tender

25 Aug 2026 at 16:12

Tender Notice
Planning

29 Jun 2026 at 14:42

Planning Notice
Summary of the contracting process

The Scottish Prison Service wants a suitably qualified multidisciplinary supplier to prepare three Conservation Strategies for historic estate assets at HMP Barlinnie in Glasgow, HMP Castle Huntly near Dundee and HMP Perth. The strategies will support maintenance, repair, operation, adaptation and future decisions for historic and listed buildings. The commission covers review of historic development and baseline information, building and fabric surveys, structural appraisal input, significance and condition assessments, defect registers, marked-up drawings, prioritised action plans, maintenance and operational guidance, statutory consent advice, engagement with Historic Environment Scotland and planning authorities, and site-specific conservation policies. The outputs are three site-specific strategies, supported by drawings, action plans and guidance documents. The work is classified as preservation of historical sites and buildings, with architectural, landscape architectural and environmental services also involved.

The process has reached tender: the Scottish Prison Service invited offers through an open procedure under the GPA Procurement Procedure. There is one lot and the contract period is 360 days. Tender responses must be submitted electronically in English by 6 October 2026 at 14:00. Evaluation and award activity is scheduled to start on 7 October 2026 at 10:00, when bids are also due to be opened. The tender does not allow variant bids. The procurement uses economic and technical selection criteria, with the detailed requirements set out in the tender documents. The Invitation to Tender is identified as ITT 65385 on the electronic tendering system, correcting the number previously published in the notice.

This opportunity suits multidisciplinary heritage and building-conservation practices able to combine conservation planning with practical estate management. Relevant capability includes surveying historic building fabric, assessing condition and defects, analysing significance and risk, contributing structural appraisal advice, and preparing drawings and prioritised action plans. Suppliers should be able to produce clear conservation policies and guidance for maintenance, repair, operation and adaptation, and advise on statutory consents and consultation with Historic Environment Scotland and planning authorities. Experience of historic or listed buildings, conservation strategy work and working across operational estates would be directly relevant. The commission requires delivery for three geographically separate prison sites, so bidders should have sufficient surveying, technical, project-management and report-production capacity to complete coordinated site-specific outputs.

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Notice Information

Notice Title

SPS-02372 Conservation Strategy for Selected SPS Historic Estate Assets

Notice Description

The Scottish Prison Service (SPS) requires a suitably qualified multidisciplinary supplier to prepare three (3) Conservation Strategies for selected historic assets across its estate. The commission will cover the following sites: HMP Barlinnie (Glasgow), HMP Castle Huntly (near Dundee) and HMP Perth (Perth). The Conservation Strategies will act as practical, significance-led management tools to support maintenance, repair, operation, adaptation, and future decision-making for historic and listed buildings. The work will include (but is not limited to): 1) Review of baseline information and historic development 2) Building and fabric surveys 3) Structural appraisal input 4) Significance assessments 5) Condition surveys and defect registers 6) Preparation of marked-up drawings showing significance and risk 7) Development of prioritised action plans (short to long term) 8) Maintenance and operational guidance for estates teams 9) Advice on statutory consent and engagement with Historic Environment Scotland and planning authorities 10) Site-specific conservation policies The outputs will comprise three Conservation Strategies, one per site, supported by drawings, action plans, and guidance documents.

Lot Information

Lot 1

The Scottish Prison Service (SPS) has commenced this procurement process with the intention of awarding a contract. The procurement will follow the GPA Procurement Procedure. Following publication of this Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT. Additional information: Further information can be obtained from PCS-T.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bf3a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081246-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

CPV Codes

71221000 - Architectural services for buildings

71420000 - Landscape architectural services

90700000 - Environmental services

92522000 - Preservation services of historical sites and buildings

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20263 weeks ago
Submission Deadline
6 Oct 20263 weeks to go
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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